THE PAVILION HUB CIC

Company limited by guarantee

Company Registration Number:
12700553 (England and Wales)

Unaudited statutory accounts for the year ended 31 August 2024

Period of accounts

Start date: 1 September 2023

End date: 31 August 2024

THE PAVILION HUB CIC

Contents of the Financial Statements

for the Period Ended 31 August 2024

Profit and loss
Balance sheet
Additional notes
Balance sheet notes
Community Interest Report

THE PAVILION HUB CIC

Profit And Loss Account

for the Period Ended 31 August 2024

2024 2023


£

£
Turnover: 108,967 96,427
Cost of sales: ( 114,648 ) ( 109,934 )
Gross profit(or loss): (5,681) (13,507)
Administrative expenses: ( 18,970 ) ( 9,649 )
Other operating income: 8,127 15,571
Operating profit(or loss): (16,524) (7,585)
Profit(or loss) before tax: (16,524) (7,585)
Tax: 0 0
Profit(or loss) for the financial year: (16,524) (7,585)

THE PAVILION HUB CIC

Balance sheet

As at 31 August 2024

Notes 2024 2023


£

£
Fixed assets
Intangible assets:   0 0
Tangible assets:   0 0
Investments:   0 0
Total fixed assets: 0 0
Current assets
Debtors: 3 816 1,685
Cash at bank and in hand: 6,340 6,483
Total current assets: 7,156 8,168
Creditors: amounts falling due within one year: 4 ( 31,910 ) ( 16,398 )
Net current assets (liabilities): (24,754) (8,230)
Total assets less current liabilities: (24,754) ( 8,230)
Total net assets (liabilities): (24,754) (8,230)
Members' funds
Profit and loss account: (24,754) ( 8,230)
Total members' funds: ( 24,754) (8,230)

The notes form part of these financial statements

THE PAVILION HUB CIC

Balance sheet statements

For the year ending 31 August 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime.

This report was approved by the board of directors on 22 May 2025
and signed on behalf of the board by:

Name: Tim Bower
Status: Director

The notes form part of these financial statements

THE PAVILION HUB CIC

Notes to the Financial Statements

for the Period Ended 31 August 2024

  • 1. Accounting policies

    Basis of measurement and preparation

    These financial statements have been prepared in accordance with the provisions of Section 1A (Small Entities) of Financial Reporting Standard 102

    Turnover policy

    Turnover represents the value of goods and services provided to customers and room hire.

    Tangible fixed assets depreciation policy

    All equipment used by the CIC as at 31st August 2024 is owned by The Matrix Trust (parent company of the CIC).

    Other accounting policies

    Assessment of Going Concern At its Board Meeting of 18th September 2024 the Matrix Trust decided that it was no longer able to financially support the CIC with effect from 31st October 2024. The Directors of the CIC having fully considered this decision, the economic landscape, future financial forecasts and alternative sources of funding concluded that the business was no longer a going concern and resolved to cease trading with effect from 18th October 2024. The Matrix Trust agreed to ensure that all the CIC's (non-Matrix) liabilities not covered by CIC's cash balances would be settled. These accounts are prepared on that basis. Grants and Donations Grants and Donations are only included in the accounts when the CIC has unconditional entitlement to the resources. They are recorded under other income. Donated Services and Facilities These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the CIC is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the CIC of the service or facility received. Volunteer Help The value of any voluntary help received is not included in the accounts. Investment Income This is included in the accounts when receivable. Expenditure and Liabilities Liability Recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the CIC to pay out resources.

THE PAVILION HUB CIC

Notes to the Financial Statements

for the Period Ended 31 August 2024

  • 2. Employees

    2024 2023
    Average number of employees during the period 11 8

THE PAVILION HUB CIC

Notes to the Financial Statements

for the Period Ended 31 August 2024

3. Debtors

2024 2023
£ £
Trade debtors 466 1,167
Prepayments and accrued income 350 518
Total 816 1,685

THE PAVILION HUB CIC

Notes to the Financial Statements

for the Period Ended 31 August 2024

4. Creditors: amounts falling due within one year note

2024 2023
£ £
Trade creditors 27,962 12,562
Taxation and social security 123
Other creditors 3,948 3,713
Total 31,910 16,398

THE PAVILION HUB CIC

Notes to the Financial Statements

for the Period Ended 31 August 2024

5. Loans to directors

No payments were made to any Director or any persons connected with them save for the Matrix during this financial period. The CIC is limited by guarantee and fully owned by and asset locked to The Matrix Trust (“the Matrix”). The CIC has a service agreement with the Matrix whereby the CIC pays Service Costs for:- a proportion of the cost of Matrix staff who spend time on CIC business; rental of the cafe space; and a proportion of the Pavilion’s building maintenance and building’s insurance. Service Costs amounted to £12,091 (2022-23 - £5,625) in the period The CIC may at any time make a donation to the Matrix to further the Matrix’ charitable objectives

COMMUNITY INTEREST ANNUAL REPORT

THE PAVILION HUB CIC

Company Number: 12700553 (England and Wales)

Year Ending: 31 August 2024

Company activities and impact

The Pavilion Hub CIC continued to trade as both a cafe (The Hideaway cafe) and also a hireable venue for the community throughout this financial year. The Hideaway cafe This community cafe provided a space for the community to meet and connect with each other with the ultimate aim of supporting the young people of Guildford through sales of products and hire of the venue. The cafe also provides the wider community with a safe space to retreat, connect and create: A variety of community groups meet in the cafe for friendship, support and wellbeing: NCT and other mum’s groups; Creative groups; WI book group and Men’s Breakfast. We were a registered ‘Safe Space’ as part of the national scheme where anyone can ask for help if they need it. Charities can hire the space for a reduced price and use it for meetings and events. We also promote local artists (mainly start-up) with their own exhibition and preview event. Youth Training In the last 12 months we have worked with 13 young people who needed support to gain confidence in themselves and their skills through our 12 week Traineeship program. We also supported a further 11 through volunteering placements. These young people improved their CVs, gained transferable skills in communication and work ethics, and felt more confident as a result of their time at The Hideaway. Clare (name changed) worked as part of the cafe team for 12 months: Clare At her trial shift and interview for the role, Claire was clearly nervous and that showed itself in her speaking almost non-stop. It was mentioned that we are a dog-friendly cafe and Claire shared that she is terrified of dogs. She also told us, in a busy cafe, that she is very sensitive to sounds and lots of noise can distract and upset her. Rather a wobbly start! Claire settled into the practical work incredibly well and is now very chatty and friendly to staff and customers alike. Claire is keen to take on new challenges and has the confidence to ask for help when needed, knowing that she is part of a team. Through her weekly mentor time and support from the cafe staff and volunteers, Claire was made to feel relaxed and at home, and is making great strides in overcoming her fear of dogs when they enter the cafe. It is very rare to see Claire without an enormous smile on her face. She shared recently that one thing she likes about herself is that she works hard, and whatever other challenges she faces, that cannot be denied. It comes from a very positive attitude. Indeed one Matrix staff member witnessed Claire leaving work one afternoon with her trademark big grin, shouting “Loving life!” “I’m loving it!” Youth cafe After-school Matrix (our asset-locked charity) use the space to run a Youth cafe, providing young people with a safe space to meet and make friends and find support for their mental health. In the last 12 months, 150 young people were supported through the Youth Hideaway, with space to relax and let off steam, a chance to speak to a youth worker about their worries and opportunities to learn new skills. Philip and Eugene (names changed) were 2 young people who benefitted from the Youth Hideaway: Philip On Philip’s first visit to Youth Hideaway, he came along with his allocated youth worker from Surrey County Council (child protection team). Initially Philip found it hard to engage in conversation and would only give one word answers, he was very quiet and looked really shy. On this particular day he was the only young person that had arrived so far and his council youth worker said that his hope for Philip was for him to make some friends and become more confident. At Youth Hideaway the team welcomed him and made a point of speaking directly to Philip and not his youth worker. Philip eventually went to play on the Playstation with his youth worker. As more young people began to arrive, the team introduced him to them and suggested they may like to play a game together. The other lads kept it light but showed willing for when he’d finished his current game. The council youth worker explained that Philip had not played before and that this was his first time playing on a Playstation. One of the other boys was the first to play against him, he was a regular at Youth Hideaway and was very good at the game they were playing. The council youth worker gradually moved out of the way and let them continue to play by themselves. There were smiles and the game ended with Philip winning! The team made a bit of a thing of it and had some good banter with the other boys who had been super confident. There were smiles all round and as Philip was leaving the session he was smiling and said he’d really like to come back and is looking forward to the following week. Artem Artem is Ukrainian and has not been living here all his life, only recently coming to the UK a couple of years ago. When he started coming to Youth Hideaway he was shy and reserved but arrived with some school friends for the workshop Wednesday doing pyrography. We created a welcoming space for Artem to help him feel comfortable and at ease, providing him with a free milkshake for his first visit. This workshop Wednesday was very exciting and busy! Artem was especially eager to try Pyrography. We made sure to make Artem and his friends feel important and comfortable by finding a space for them to participate. We made sure to welcome the family when they arrived to collect Artem, introducing them to the youth workers and going into detail about what the Youth Hideaway provides. Artem felt so welcomed and thoroughly enjoyed the workshop, taking the work he made home with him. The following week, during the Easter holidays, Artem felt confident enough to come back on his own. Initially, he played with the youth workers and made a new friend during the club sessions where they began playing games together, teaching one another new tricks and assisting each other when help was needed. Artem’s mum came back and said thank you, and kindly gifted the youth workers cadbury creme eggs! Young people tell us that Youth Hideaway is a great place to: “talk about your worries and your feelings” and “hang out and meet friends and chill”. 40% said that it had helped reduce their loneliness or social isolation.

Consultation with stakeholders

The Pavilion Hub only has one Member, The Matrix Trust. Some of the CIC Directors are also Trustees for Matrix and have been consulted at the monthly Board meetings, with more complex issues being tabled at Matrix Trustee Board meetings for consultation. As a community business, we also consider the following to be stakeholders: Young people Our Youth Steering Group meet to input into how we can improve the Youth Cafe (amongst other projects) and are consulted on any potential changes. Young Employees, Trainees and Work Placement Students at The Hideaway Cafe all have the chance to give feedback on their experience when they finish their time at The Hideaway Cafe. This is used to improve future experiences. One young person told us: “I felt empowered to talk to management to change things and give my ideas.” Community No specific consultation has taken place with the community. However, the Cafe Manager regularly talks with customers, community groups and hirers to get feedback and discuss their experience. At its Board Meeting of 18th September 2024 the Matrix Trust decided that it was no longer able to financially support the CIC with effect from 31st October 2024. The Directors of the CIC having fully considered this decision, the economic landscape, future financial forecasts and alternative sources of funding concluded that the business was no longer a going concern and resolved to cease trading with effect from 18th October 2024. The Matrix Trust agreed to ensure that all the CIC's (non-Matrix) liabilities not covered by CIC's cash balances would be settled.

Directors' remuneration

No remuneration was received

Transfer of assets

No transfer of assets other than for full consideration

This report was approved by the board of directors on
22 May 2025

And signed on behalf of the board by:
Name: Tim Bower
Status: Director