| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 31 August 2024 |
| for |
| Oakey Dokeys Pre-School Limited |
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 31 August 2024 |
| for |
| Oakey Dokeys Pre-School Limited |
| Oakey Dokeys Pre-School Limited |
| Contents of the Financial Statements |
| for the Year Ended 31 August 2024 |
| Page |
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 15 |
| Oakey Dokeys Pre-School Limited (Registered number: 08246084) |
| Report of the Trustees |
| for the Year Ended 31 August 2024 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
| OBJECTIVES AND ACTIVITIES |
| Objectives and aims |
| The objectives of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: |
| (a) Offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability |
| (b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas |
| (c) Instigating and adhering to and furthering the aim of the pre-school learning alliance. |
| The charity achieves these objectives through its running of a pre-school which operates under the name of Oakey Dokeys. |
| Our ethos |
| We are committed to creating a positive learning environment where we will value your child's individuality and nurture their creativity. We offer opportunities and experiences based on the foundation stage early learning goals and are committed to encouraging children to learn through play (the messier the better). |
| Oakey Dokeys Pre-School Limited (Registered number: 08246084) |
| Report of the Trustees |
| for the Year Ended 31 August 2024 |
| ACHIEVEMENT AND PERFORMANCE |
| The academic year 2023/24 began with 25 children on roll during the Autumn term. A mixture of 2,3- and 4-year-olds, with 17 joining the setting throughout the year. |
| Financially there was a healthy balance in the current account at the start of the financial year, as well as reserve funds to cover 3 months running costs and funds in the fundraising account for additional resources. |
| Our AGM was held on the 27th of September 2023, a chance to review the previous year and set our goals and objectives for the year ahead. This year, Sarah Harris was elected to replace Sarah Goswell as our chair, with Abbie Young maintaining her position of Treasurer and Danielle Mowbray taking on the secretary role. |
| We began the first term of 23/24 at a loss, with this loss in mind, January started with a sustainability meeting with Essex CC and an action plan was created from this. This was put into place quickly, starting with reopening on a Friday and adjusting our hours from April 2024, in line with funding to be open 8am until 330pm, 5 days a week. |
| Income increased through the year, as more children joined the setting and additional funds were raised through fundraising events including our annual Bauble Hunt at Christmas and a sponsored Valentines Walk. By the end of the year there were 42 children on roll. |
| In April 2024, we hired a new Business Manager - Sophie Rice, an apprentice - Elizabeth Flatt and a cleaner/caretaker - Paul De La Bruyere. Ruby Bushell our apprentice completed the Early Years Educator Level 3 Institute for Apprenticeships & Technical Education in August 2024. Additionally, in line with government increases in the National Minimum Wage, all staff wages increased. |
| Staff costs are at 77% for the financial year 2023/24 which does exceed the target figure of 70% of total income to remain financially sustainable. Although this figure is higher, it has been significantly reduced from 2022/23 when staff costs were 86% of total income. |
| Oakey Dokeys Pre-School have enjoyed another busy year, with 13 children leaving for Primary School. |
| FINANCIAL REVIEW |
| Reserves policy |
| The trustees consider that an appropriate level of reserves would be the sum equivalent to cover three months' staff costs and overheads. It is considered that this sum should be sufficient to cover any fluctuations in income and any short term interruptions to its day to day activities. |
| At 31 August 2024 the charity had undesignated unrestricted funds in the sum of £77,177 (2023: £59,124) which was sufficient under the terms of the above policy. |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Governing document |
| The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. |
| Recruitment and appointment of new trustees |
| Trustees are selected from members and others who have expressed a willingness to become involved and are usually elected at a General meeting. At each Annual General Meeting, all Trustees must stand for re-election. |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company number |
| Registered Charity number |
| Oakey Dokeys Pre-School Limited (Registered number: 08246084) |
| Report of the Trustees |
| for the Year Ended 31 August 2024 |
| Registered office |
| Trustees |
| Company Secretary |
| Independent Examiner |
| P J T Frost FCCA |
| JTF |
| Chartered Certified Accountants |
| 195 Main Road |
| Dovercourt |
| Harwich |
| Essex |
| CO12 3PH |
| Bankers |
| TSB |
| 16 Buttermarket |
| Ipswich |
| Suffolk |
| IP1 1BG |
| Oakey Dokeys Pre-School Limited (Registered number: 08246084) |
| Report of the Trustees |
| for the Year Ended 31 August 2024 |
| This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. |
| Approved by order of the board of trustees on |
| Independent Examiner's Report to the Trustees of |
| Oakey Dokeys Pre-School Limited |
| Independent examiner's report to the trustees of Oakey Dokeys Pre-School Limited ('the Company') |
| I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2024. |
| Responsibilities and basis of report |
| As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
| Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
| Independent examiner's statement |
| I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
| 1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
| 2. | the accounts do not accord with those records; or |
| 3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
| 4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
| I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
| P J T Frost FCCA |
| JTF |
| Chartered Certified Accountants |
| 195 Main Road |
| Dovercourt |
| Harwich |
| Essex |
| CO12 3PH |
| 22 May 2025 |
| Oakey Dokeys Pre-School Limited |
| Statement of Financial Activities |
| for the Year Ended 31 August 2024 |
| 31.8.24 | 31.8.23 |
| Unrestricted | Restricted | Total | Total |
| funds | funds | funds | funds |
| Notes | £ | £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Charitable activities |
| Other trading activities | 2 |
| Investment income | 3 |
| Other income |
| Total |
| EXPENDITURE ON |
| Raising funds |
| Charitable activities |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 76,197 |
| Oakey Dokeys Pre-School Limited (Registered number: 08246084) |
| Balance Sheet |
| 31 August 2024 |
| 31.8.24 | 31.8.23 |
| Unrestricted | Restricted | Total | Total |
| funds | funds | funds | funds |
| Notes | £ | £ | £ | £ |
| FIXED ASSETS |
| Tangible assets | 8 |
| CURRENT ASSETS |
| Debtors | 9 |
| Cash at bank and in hand |
| CREDITORS |
| Amounts falling due within one year | 10 | ( |
) | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| NET ASSETS |
| FUNDS | 12 |
| Unrestricted funds | 76,197 |
| TOTAL FUNDS | 76,197 |
| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2024. |
| The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2024 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| Oakey Dokeys Pre-School Limited (Registered number: 08246084) |
| Balance Sheet - continued |
| 31 August 2024 |
| These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
| The financial statements were approved by the Board of Trustees and authorised for issue on |
| Oakey Dokeys Pre-School Limited |
| Notes to the Financial Statements |
| for the Year Ended 31 August 2024 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
| Income |
| All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
| Charitable activities |
| In the opinion of the Trustees the charity has only one activity being the operation of the pre school. In addition, all fund raising activities and governance matters, with the exception of the Independent Examiner's fees and Trustees' insurance, are dealt with by the Trustees and other volunteers at no cost to the charity. Therefore all support costs are considered to be in relation to the operation of the pre school. |
| Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
| Improvements to property | - |
| Equipment | - |
| Office equipment | - |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
| Hire purchase and leasing commitments |
| Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. |
| Pension costs and other post-retirement benefits |
| The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
| Oakey Dokeys Pre-School Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 August 2024 |
| 2. | OTHER TRADING ACTIVITIES |
| 31.8.24 | 31.8.23 |
| £ | £ |
| Fundraising events |
| 3. | INVESTMENT INCOME |
| 31.8.24 | 31.8.23 |
| £ | £ |
| Deposit account interest |
| 4. | NET INCOME/(EXPENDITURE) |
| Net income/(expenditure) is stated after charging/(crediting): |
| 31.8.24 | 31.8.23 |
| £ | £ |
| Depreciation - owned assets |
| Other operating leases | 1,760 | 1,738 |
| 5. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 31 August 2024 nor for the year ended 31 August 2023. |
| Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31 August 2024 nor for the year ended 31 August 2023. |
| 6. | STAFF COSTS |
| The average monthly number of employees during the year was as follows: |
| 31.8.24 | 31.8.23 |
| Early years practitioners | 7 | 7 |
| Administration | 1 | 1 |
| Oakey Dokeys Pre-School Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 August 2024 |
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
| Unrestricted | Restricted | Total |
| funds | funds | funds |
| £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Charitable activities |
| Other trading activities |
| Investment income |
| Total |
| EXPENDITURE ON |
| Raising funds |
| Charitable activities |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
| Transfers between funds | (318 | ) | 318 | - |
| Net movement in funds | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward | 94,102 | - |
| TOTAL FUNDS CARRIED FORWARD | 76,197 | - | 76,197 |
| Oakey Dokeys Pre-School Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 August 2024 |
| 8. | TANGIBLE FIXED ASSETS |
| Improvements |
| to | Office |
| property | Equipment | equipment | Totals |
| £ | £ | £ | £ |
| COST |
| At 1 September 2023 |
| Additions |
| At 31 August 2024 |
| DEPRECIATION |
| At 1 September 2023 |
| Charge for year |
| At 31 August 2024 |
| NET BOOK VALUE |
| At 31 August 2024 |
| At 31 August 2023 |
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 31.8.24 | 31.8.23 |
| £ | £ |
| Trade debtors |
| Prepayments and accrued income |
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 31.8.24 | 31.8.23 |
| £ | £ |
| Social security and other taxes |
| Other creditors |
| Accruals and deferred income |
| Oakey Dokeys Pre-School Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 August 2024 |
| 11. | LEASING AGREEMENTS |
| Minimum lease payments under non-cancellable operating leases fall due as follows: |
| 31.8.24 | 31.8.23 |
| £ | £ |
| Within one year |
| Between one and five years |
| 12. | MOVEMENT IN FUNDS |
| Net |
| movement | At |
| At 1.9.23 | in funds | 31.8.24 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 59,124 | 18,053 | 77,177 |
| Capital fund re tenants improvements | 17,073 | (5,824 | ) | 11,249 |
| 12,229 |
| TOTAL FUNDS | 12,229 | 88,426 |
| Net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 133,130 | (115,077 | ) | 18,053 |
| Capital fund re tenants improvements | - | (5,824 | ) | (5,824 | ) |
| ( |
) | 12,229 |
| Restricted funds |
| SEN funding | 6,219 | (6,219 | ) | - |
| Inclusion grant | 2,815 | (2,815 | ) | - |
| ( |
) | - |
| TOTAL FUNDS | ( |
) | 12,229 |
| Oakey Dokeys Pre-School Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 August 2024 |
| 12. | MOVEMENT IN FUNDS - continued |
| Comparatives for movement in funds |
| Net | Transfers |
| movement | between | At |
| At 1.9.22 | in funds | funds | 31.8.23 |
| £ | £ | £ | £ |
| Unrestricted funds |
| General fund | 71,455 | (11,763 | ) | (568 | ) | 59,124 |
| Capital fund re tenants improvements | 22,647 | (5,824 | ) | 250 | 17,073 |
| 94,102 | (17,587 | ) | (318 | ) | 76,197 |
| Restricted funds |
| SEN funding | - | (318 | ) | 318 | - |
| TOTAL FUNDS | 94,102 | (17,905 | ) | - | 76,197 |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 112,243 | (124,006 | ) | (11,763 | ) |
| Capital fund re tenants improvements | - | (5,824 | ) | (5,824 | ) |
| 112,243 | (129,830 | ) | (17,587 | ) |
| Restricted funds |
| SEN funding | 7,089 | (7,407 | ) | (318 | ) |
| TOTAL FUNDS | 119,332 | (137,237 | ) | (17,905 | ) |
| The capital fund re tenants improvements was originally created upon the capitalisation of tenants improvements. These are being depreciated over the term of the lease and an amount equivalent to the depreciation is released from the designated fund each year. |
| Oakey Dokeys Pre-School Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 August 2024 |
| 13. | RELATED PARTY DISCLOSURES |