Charity registration number NIC 107955
Company registration number NI656920 (Northern Ireland)
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr GW Laverty
Mr W McClean
Mr WD Partridge
Mrs SE Branyan
Secretary
Mr M Whitehead
Charity number
NIC 107955
Company number
NI656920
Registered office
6a Carleton Street
Portadown
Craigavon
Co Armagh
BT62 3EN
Independent examiner
GMcG PORTADOWN
Chartered Accountants
17 Mandeville Street
Portadown
Craigavon
Co Armagh
BT62 3PB
Bankers
Barclays
Leicester
LE87 2BB
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
CONTENTS
Page
Trustees' report
1 - 2
Independent examiner's report
3 - 4
Statement of financial activities
5
Balance sheet
6
Notes to the financial statements
7 - 14
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 1 -

The trustees present their annual report and financial statements for the year ended 30 September 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charitable company's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The objectives of the charitable company are set out in the Memorandum of Association.

 

The main purpose is to promote, further or support any purpose for the benefit of the community in the Portadown and surrounding area, and in particular:

 

(a) facilitating organisations, interest groups, and individuals to participate in discovering and preserving knowledge, encouraging and celebrating a sense of place, civic pride and ownership and appreciation of all aspects of Orange, local military and the industrial heritage of Portadown and surrounding area;

(b) supporting strong inter-community relationships; and

(c) fostering social, environmental and economic regeneration in the local area and along the heritage tour areas in particular.

The trustees have paid due regard to guidance issued by the Charity Commission for Northern Ireland in deciding what activities the charitable company should undertake.

Achievements and performance

During the year to 30 September 2024 the charitable company received funding, donations and undertook walking tours and held events to promote the rich local history of the area.

 

Family fun days, talks, craft fairs, big breakfasts, military fairs and the Ulster Scots Summer School have once again proved to be popular.

 

Students from the local grammar school along with students from the Republic of Ireland undertook an educational tour of local sites with rich Anglo-Irish history.

 

Overseas visitors included a group of 20 Canadian students, as well as others tracing the birth places of family members.

 

There has been continued outreach and involvement with community groups through exhibitions, history talks and walking tours.

 

Volunteers continue to research local residents who fought in the World Wars, the contributions of those on the home front and the effects of these periods on the life of the town.

 

We said goodbye to our staff members in October 2024 and our work is now carried out on a wholly voluntary basis with input from young people, working aged folk and retirees.

PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 2 -
Financial review

The charitable company's financial results are set out in detail on pages 5-14.

 

There is an overall deficit of funds for the year of £2,102 (2023 - £8,358 surplus). Accumulated funds consist of a deficit of unrestricted funds of £10,111 and surplus of restricted funds of £2,106. Funding in the year has decreased significantly, however the trustees continue to source income by offering events to the local community as well as making applications to various funds expected to be available to them.

Structure, governance and management

Portadown Heritage Tours is a charitable company limited by guarantee. The charitable company is governed by its Memorandum and Articles of Association dated 7 November 2018.

 

The charitable company was registered with the Charity Commission for Northern Ireland on 17 May 2021.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

 

Mr GW Laverty
Mr W McClean
Mr WD Partridge
Mr P Thompson
(Resigned 11 September 2024)
Mrs SE Branyan

Under the requirement of the Memorandum and Articles of Association, directors are appointed and retire by rotation every three years at the annual general meeting.

 

None of the trustees have any beneficial interest in the charitable company. In the event of the charitable company being wound up, members are required to contribute an amount not exceeding £10.

 

Organisation

The day to day running of the charitable company is overseen by the trustees. The charitable company employed two members of staff for part of the year to assist with administrative duties.

 

Reserves

The trustees aim to maintain a level of reserves, sufficient to service those costs which are incurred irrespective of the charitable activities carried out in a period. The trustees consider a level of £5,000 to be appropriate.

 

In preparing this report, the trustees have taken advantage of the small companies exemptions provided by section 415A of the Companies Act 2006.

 

Registered Office:

6a Carleton Street

Portadown

Craigavon

Co Armagh

BT62 3EN

 

Charity Registration No: NIC107955

Company Registration No: NI656920

The trustees' report was approved by the Board of Trustees.

Mr WD Partridge
Trustee
Dated: 11 June 2025
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF PORTADOWN HERITAGE TOURS
- 3 -

I report to the trustees on my examination of the financial statements of Portadown Heritage Tours (the charitable company) for the year ended 30 September 2024.

Responsibilities of trustees and examiner

As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

It is my responsibility to:

 

Basis of independent examiner's report

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
INDEPENDENT EXAMINER'S REPORT (CONTINUED)
TO THE TRUSTEES OF PORTADOWN HERITAGE TOURS
- 4 -
Independant examiner's statement

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Gillian Johnston ACA
GMcG PORTADOWN
Chartered Accountant
17 Mandeville Street
Portadown
Craigavon
Co Armagh
BT62 3PB
Dated: 11 June 2025
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 5 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
Notes
£
£
£
£
£
£
Income from:
Donations and legacies
2
9,580
-
9,580
11,734
-
11,734
Charitable activities
3
840
3,340
4,180
10,421
115,405
125,826
Total income
10,420
3,340
13,760
22,155
115,405
137,560
Expenditure on:
Charitable activities
4
9,849
6,013
15,862
36,429
92,773
129,202
Net incoming/(outgoing) resources before transfers
571
(2,673)
(2,102)
(14,274)
22,632
8,358
Transfers between funds
8
4,111
(4,111)
-
17,753
(17,753)
-
Net income/(expenditure) for the year/
Net movement in funds
4,682
(6,784)
(2,102)
3,479
4,879
8,358
Fund balances at 1 October 2023
(14,793)
8,890
(5,903)
(18,272)
4,011
(14,261)
Fund balances at 30 September 2024
(10,111)
2,106
(8,005)
(14,793)
8,890
(5,903)

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
BALANCE SHEET
AS AT 30 SEPTEMBER 2024
30 September 2024
- 6 -
2024
2023
Notes
£
£
£
£
Fixed assets
Tangible assets
9
2,191
3,016
Current assets
Debtors
10
1,389
670
Cash at bank and in hand
603
5,069
1,992
5,739
Creditors: amounts falling due within one year
11
(12,188)
(14,658)
Net current liabilities
(10,196)
(8,919)
Total assets less current liabilities
(8,005)
(5,903)
Income funds
Restricted funds
2,106
8,890
Unrestricted funds
(10,111)
(14,793)
(8,005)
(5,903)

The charitable company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2024.

The trustees acknowledge their responsibilities for ensuring that the charitable company keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 11 June 2025
2025-06-11
Mr WD Partridge
Trustee
Company Registration No. NI656920
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 7 -
1
Accounting policies
Charity information

Portadown Heritage Tours is a private company limited by guarantee incorporated in Northern Ireland. The registered office is 6a Carleton Street, Portadown, Craigavon, Co Armagh, BT62 3EN.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charitable company's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charitable company is a Public Benefit Entity as defined by FRS 102.

 

The charitable company has taken advantage of the provisions in the SORP for charities by applying section 1A of FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

 

The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

The financial statements have been prepared on a going concern basis notwithstanding a deficit on net funds of £8,005. As with other organisations operating in the third sector in Northern Ireland, Portadown Heritage Tours faces difficulty in sourcing funding. However, the trustees plan to continue to source income from offering more events to the local community as well as making applications to various funds expected to be available to the charitable company. For this reason the trustees believe they have a reasonable expectation that the charitable company will have adequate resources to continue in operational existence, albeit on a reduced scale, for a period of not less than 12 months from the date of approval of the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charitable company.
1.4
Incoming resources
Income is recognised when the charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charitable company has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charitable company has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
1
Accounting policies (Continued)
- 8 -
1.5
Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliably.  Expenditure is classified by activity.
(i) Charitable activities
This comprises all the resources applied by the charitable company in undertaking its work to meet its charitable activities.
(ii) Goverance costs
Goveranance costs include the costs of governance arrangements which relate to the general running of the charitable company.
Where costs cannot be directly attibuted to particular headings, they have been allocated to activities on a basis consistent with use of the resources.
1.6
Tangible fixed assets
Tangible fixed assets are initally measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following basis:
Computer & other equipment
20% reducing balance
Computer equipment
3 years straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
1
Accounting policies (Continued)
- 9 -
1.8
Financial instruments

The charitable company has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the charitable company's balance sheet when the charitable company becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charitable company’s contractual obligations expire or are discharged or cancelled.

1.9
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the charitable company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.10
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 10 -
2
Donations and legacies
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Funding and donations
9,580
11,734
3
Charitable activities
2024
2023
£
£

Tour income

665
2,233

Badge and booklet sales

-
57

Events income

175
4,365
Performance related grants
3,340
115,905
Other income
-
3,266
4,180
125,826
Analysis by fund
Unrestricted funds
840
10,421
Restricted funds
3,340
115,405
4,180
125,826
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 11 -
4
Charitable activities

 

 

2024
2023
£
£
Staff costs
1,776
34,046
Staff and volunteer expenses
-
1,059

Rent

-
506

Insurance

219
199

Postage

-
8

Event costs and refreshments

3,253
9,869

Advertising and promotion

1,000
1,702

Donations

-
311

Mileage

-
18

Professional fees and research

1,070
13,435

Training

-
5,703

Equipment and materials

-
4,070

Room hire

750
955

Community grants

-
33,655
8,068
105,536
Share of support costs (see note 5)
5,286
19,682
Share of governance costs (see note 5)
2,508
3,984
15,862
129,202
Analysis by fund
Unrestricted funds
9,849
36,429
Restricted funds
6,013
92,773
15,862
129,202

 

PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 12 -
5
Support costs allocated to activities
2024
2023
£
£
Staff costs
761
14,591
Office costs
2,146
1,532
General expenses
448
218
Payroll and training support
960
195
Depreciation
825
1,440
Rent
-
1,519
Insurance
146
132
Governance costs
2,508
4,039
7,794
23,666
Analysed between:
Charitable activities
7,794
23,666
6
Trustees

None of the trustees received any remuneration from the charitable company for services acting as a trustee during the period.

 

During the previous year a trustee provided a loan to the charitable company. The amount owed to the trustee at the year end was £1,000 (2023 - £1,000). No interest was charged.

7
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
1
2
Employment costs
2024
2023
£
£
Wages and salaries
2,108
43,394
Social security costs
88
4,172
Other pension costs
341
1,071
2,537
48,637
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 13 -
8
Transfers

An amount of £4,111 (2023 - £17,753) was transferred from restricted funds to unrestricted funds to reflect the release of funds where the restriction no longer applies.

9
Tangible fixed assets
Computer & other equipment
£
Cost
At 1 October 2023
6,796
At 30 September 2024
6,796
Depreciation and impairment
At 1 October 2023
3,780
Depreciation charged in the year
825
At 30 September 2024
4,605
Carrying amount
At 30 September 2024
2,191
At 30 September 2023
3,016
10
Debtors
2024
2023
Amounts falling due within one year:
£
£
Grants due
1,389
670
11
Creditors: amounts falling due within one year
2024
2023
£
£
Trade creditors
4,673
7,051
Other creditors
1,000
1,000
Accruals and deferred income
6,515
6,607
12,188
14,658
PORTADOWN HERITAGE TOURS
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 14 -
12
Analysis of net assets between funds
Unrestricted funds
Restricted funds
Total
Unrestricted funds
Restricted funds
Total
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Fund balances at 30 September 2024 are represented by:
Tangible assets
85
2,106
2,191
106
2,910
3,016
Current assets/(liabilities)
(10,196)
-
(10,196)
(14,899)
5,980
(8,919)
(10,111)
2,106
(8,005)
(14,793)
8,890
(5,903)
13
Related party transactions

Ms L Partridge (daughter of trustee, Mr WD Partridge), an employee of Portadown Heritage Tours for part of the year, received remuneration of £595 (2023 - £21,590).

 

 

 

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