Company registration number SC044855
DEMARCO ARCHIVE TRUST LIMITED
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
DEMARCO ARCHIVE TRUST LIMITED
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Dr M J Federici
Mr A J Watson PPRSA
Mr D R R Graham WS
Mr E Schneider
(Appointed 31 January 2024)
Mr R J F McDowell
Ms T A Newman
Professor R Demarco CBE
Charity number (Scotland)
SC008257
Company number
SC044855
Registered office
Summerhall
1 Summerhall Place
Edinburgh
EH9 1PL
Independent examiner
Facts and Figures (Scotland) Limited
4-6 Polwarth Gardens
Edinburgh
Scotland
EH11 1LW
DEMARCO ARCHIVE TRUST LIMITED
CONTENTS
Page
Trustees' report
1 - 3
Statement of trustees' responsibilities
4
Independent examiner's report
5
Statement of financial activities
6
Balance sheet
7
Notes to the financial statements
8 - 15
DEMARCO ARCHIVE TRUST LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 1 -

The trustees present their annual report and financial statements for the year ended 30 September 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The purposes of the charity as set out in the governing document.

Demarco Archive Trust Limited (‘the Charity’) is a company limited by guarantee (No SC044855) governed by its Memorandum and Articles of Association and is a Scottish Charity (No. SCO08257)

The main activities undertaken in relation to those purposes during the reporting period.

The principal objects of the Charity are the advancement of education by promoting and encouraging the development and study of the arts, particularly contemporary arts, primarily but not exclusively through (a) the protection and development of the Demarco Archive and its associated collections as an unique academic resource; (b) the fostering and promotion of the reputation of the Demarco Archive and (c) the establishment of an internationally accredited archive and library resource.

The contribution of volunteers during the reporting period.

The Charity relies totally on the support of volunteers to help achieves its Objects and Activities.

The Charity is also indebted to Robert McDowell of Summerhall, National Galleries of Scotland and Creative Scotland for their continuing interest and support.

Achievements and performance
Significant activities and achievements against objectives

In the reporting period under review, the charity’s activities continued to be limited due to financial pressures. In addition, Notice to Quit the premises at Summerhall was received in April 2024. Efforts to identify alternative locations for the Archive continue.

The degree to which the achievements and performance during the reporting period have benefitted wider society and the beneficiaries of the charity.

As in the previous year, the scope for in-person activities previously carried out by the Charity have been limited. The Virtual Gallery on line has continued to offer access to the Demarco Archive to a wider society and potential beneficiaries. The Trustees continued their efforts to secure further funding to expand the Virtual Gallery.

Financial review

The financial position of the Charity as at 30 September 2024 and comparatives for the prior financial year to 31 March 2023 as more fully detailed in the accounts.

 

The result for the past period, as indicated in the Income and Expenditure Account, is that an operating surplus has been achieved.

The Charity continues to rely on donated income and voluntary effort to support its activities. The Charity has access to art works which can be realised if required to meet its current financial obligations and the Board is confident that the company can continue as a going concern on this basis.

DEMARCO ARCHIVE TRUST LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 2 -
Reserves policy

1-The charity limits the scope of its potential activities in line with available current funds

2 – The charity limits its potential liabilities to a figure not exceeding ten per cent of the value of its fixed assets

3- The charity actively pursues opportunities for grant funding from relevant bodies

4 -The charity relies on voluntary support for its activities.

5 – The charity only refunds trustees for out of pocket expenses. Trustees are not remunerated.

6 – The charity does not have any employees ( full, part time or ad hoc) in order to avoid potential liability from such

7 – Any contracts whatsoever require the prior approval of the Board. No Trustee is authorised to enter into any contracts without such prior approval.

Major risks

Availability and adequacy of assets of each of the funds

The Board of Trustees is satisfied that the Charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.

Risk Management

The Directors have assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate exposure to such risks.

Plans for future periods

The further enhancement of the dedicated website – www.demarcoarchive.com – to assist the Charity to promote itself is a continuing and key task for the future. The long term location and housing of the Demarco Archive continues to receive attention in discussion with relevant bodies.

Structure, governance and management

The charity is constituted as a company limited by guarantee, registered under the Companies Acts. The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation.

There are no restrictions in the governing documents on the operation of the charity or on its investment powers other than those imposed by Charity Law.

By operation of law, all trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation.

The trustees are all individuals.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

 

Dr M J Federici
Mr A J Watson PPRSA
Mr D R R Graham WS
Mr E Schneider
(Appointed 31 January 2024)
Mr R J F McDowell
Ms C M Stuart
(Appointed 31 January 2024 and resigned 9 May 2024)
Ms T A Newman
Professor M Muller
(Appointed 31 January 2024 and resigned 9 May 2024)
Professor R Demarco CBE
DEMARCO ARCHIVE TRUST LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 3 -
Organisational structure

As set out in the Articles of Association, the Directors as members of the company have the power at any time to appoint any members of the company to be a Director, either to fill a casual vacancy or as an addition to the existing Directors but so that the total number at any time shall not be less that four nor more than twenty four.

The Directors are responsible for the administration and financial affairs of the Charity.

The trustees' report was approved by the Board of Trustees.

Mr D R R Graham WS
Trustee
26 June 2025
DEMARCO ARCHIVE TRUST LIMITED
STATEMENT OF TRUSTEES' RESPONSIBILITIES  
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 4 -

The trustees, who are also the directors of Demarco Archive Trust Limited for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

- select suitable accounting policies and then apply them consistently;

- observe the methods and principles in the Charities SORP;

- make judgements and estimates that are reasonable and prudent; and

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

DEMARCO ARCHIVE TRUST LIMITED
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF DEMARCO ARCHIVE TRUST LIMITED
- 5 -

I report to the trustees on my examination of the financial statements of Demarco Archive Trust Limited (the charity) for the year ended 30 September 2024.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1

accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006.

2

the financial statements do not accord with those records; or

3

the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination; or

4

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Facts and Figures (Scotland) Limited
4-6 Polwarth Gardens
Edinburgh
EH11 1LW
Scotland
26 June 2025
DEMARCO ARCHIVE TRUST LIMITED
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 6 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
Notes
£
£
£
£
£
£
Income from:
Donations and legacies
3
15,225
84,610
99,835
1,818
1,016
2,834
Charitable activities
4
-
-
-
3,148
-
3,148
Investments
5
439
-
439
7
-
7
Total income
15,664
84,610
100,274
4,973
1,016
5,989
Expenditure on:
Raising funds
6
-
2,522
2,522
-
324
324
Charitable activities
7
5,148
-
5,148
10,503
-
10,503
Total expenditure
5,148
2,522
7,670
10,503
324
10,827
Net income/(expenditure) and movement in funds
10,516
82,088
92,604
(5,530)
692
(4,838)
Reconciliation of funds:
Fund balances at 1 October 2023
133,313
12,818
146,131
138,843
12,126
150,969
Fund balances at 30 September 2024
143,829
94,906
238,735
133,313
12,818
146,131

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

DEMARCO ARCHIVE TRUST LIMITED
BALANCE SHEET
AS AT
30 SEPTEMBER 2024
30 September 2024
- 7 -
2024
2023
Notes
£
£
£
£
Fixed assets
Investments
13
145,700
145,700
Current assets
Cash at bank and in hand
94,035
1,756
Creditors: amounts falling due within one year
14
(900)
(900)
Net current assets
93,135
856
Total assets less current liabilities
238,835
146,556
Creditors: amounts falling due after more than one year
15
(100)
(425)
Net assets
238,735
146,131
The funds of the charity
Restricted income funds
16
94,906
12,818
Unrestricted funds
17
143,829
133,313
238,735
146,131

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 26 June 2025
Mr D R R Graham WS
Trustee
Company registration number SC044855 (Scotland)
DEMARCO ARCHIVE TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 8 -
1
Accounting policies
Charity information

Demarco Archive Trust Limited is a private company limited by guarantee incorporated in Scotland. The registered office is Summerhall, 1 Summerhall Place, Edinburgh, EH9 1PL.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Associations, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

 

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention.The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

There are no endowment funds.

1.4
Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Grants from government and other organisations are included as income from charitable activities when they are received.

DEMARCO ARCHIVE TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
1
Accounting policies
(Continued)
- 9 -
1.5
Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

The costs of raising funds consist of agent fees for Gift Aid reclaim.

1.6
Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

1.7
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.8
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

DEMARCO ARCHIVE TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
1
Accounting policies
(Continued)
- 10 -
1.9

Winding up or dissolution of the charity

If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

2
Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3
Income from donations and legacies
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2024
2024
2024
2023
2023
2023
£
£
£
£
£
£
Donations and gifts
5,225
3,777
9,002
1,818
1,016
2,834
Legacies
-
80,833
80,833
-
-
-
Other
10,000
-
10,000
-
-
-
15,225
84,610
99,835
1,818
1,016
2,834
Donations and gifts
Small donations individually less than £1,000
-
-
-
1,215
1,016
2,231
Refunds from HMRC on gift aided donations
-
-
-
603
-
603
Other
5,225
3,777
9,002
-
-
-
5,225
3,777
9,002
1,818
1,016
2,834
Grants
-
-
-
-
-
-
DEMARCO ARCHIVE TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 11 -
4
Income from charitable activities
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Primary purpose
Sale of goods
-
3,148
5
Income from investments
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Interest receivable
439
7
6
Expenditure on raising funds
Restricted
Restricted
funds
funds
2024
2023
£
£
Fundraising and publicity
Fundraising agents
214
324
Support costs
2,308
-
2,522
324
7
Expenditure on charitable activities
Charitable activities
Charitable activities
2024
2023
£
£
Direct costs
Share of support and governance costs (see note 8)
Support
4,155
9,143
Governance
993
1,360
5,148
10,503
Analysis by fund
Unrestricted funds
5,148
10,503
DEMARCO ARCHIVE TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 12 -
8
Support costs allocated to activities
2024
2023
£
£
Rates and water charges
6,402
9,075
Postage
61
68
Governance costs
993
1,360
7,456
10,503
Analysed between:
Fundraising
2,308
-
Charitable activities
5,148
10,503
7,456
10,503
2024
2023
Governance costs comprise:
£
£
Independent Examiner fee
900
1,320
Legal and professional
93
40
993
1,360
9
Net movement in funds
2024
2023
£
£
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial statements
900
1,320
10
Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
11
Employees

The average monthly number of employees during the year was:

2024
2023
Number
Number
Total
-
0
-
0
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel

The remuneration of key management personnel was Nil (2023: Nil).

DEMARCO ARCHIVE TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
- 13 -
12
Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

13
Fixed asset investments
Artwork
£
Cost or valuation
At 1 October 2023 & 30 September 2024
145,700
Carrying amount
At 30 September 2024
145,700
At 30 September 2023
145,700
14
Creditors: amounts falling due within one year
2024
2023
£
£
Accruals and deferred income
900
900
15
Creditors: amounts falling due after more than one year
2024
2023
£
£
Other creditors
100
425
16
Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 October 2023
Incoming resources
Resources expended
At 30 September 2024
£
£
£
£
Donations individually less than £1,000
10,918
1,469
(214)
12,173
Creative Scotland
1,900
-
-
1,900
Rates Donation
-
2,308
(2,308)
-
Legacies
-
80,833
-
80,833
12,818
84,610
(2,522)
94,906
DEMARCO ARCHIVE TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
16
Restricted funds
(Continued)
- 14 -
Previous period:
At 1 October 2022
Incoming resources
Resources expended
At 30 September 2023
£
£
£
£
Donations individually less than £1,000
10,226
1,016
(324)
10,918
Creative Scotland
1,900
-
-
1,900
12,126
1,016
(324)
12,818
17
Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 October 2023
Incoming resources
Resources expended
At 30 September 2024
£
£
£
£
General funds
133,313
15,664
(5,148)
143,829
Previous period:
At 1 October 2022
Incoming resources
Resources expended
At 30 September 2023
£
£
£
£
General funds
138,843
4,973
(10,503)
133,313
18
Analysis of net assets between funds
Unrestricted
Restricted
Total
funds
funds
2024
2024
2024
£
£
£
At 30 September 2024:
Investments
145,700
-
145,700
Current assets/(liabilities)
(1,771)
94,906
93,135
Long term liabilities
(100)
-
(100)
143,829
94,906
238,735
DEMARCO ARCHIVE TRUST LIMITED
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
18
Analysis of net assets between funds
(Continued)
- 15 -
Unrestricted
Restricted
Total
funds
funds
2023
2023
2023
£
£
£
At 30 September 2023:
Investments
145,700
-
145,700
Current assets/(liabilities)
(11,962)
12,818
856
Long term liabilities
(425)
-
(425)
133,313
12,818
146,131
19
Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

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