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COMPANY REGISTRATION NUMBER: 2863136
CHARITY REGISTRATION NUMBER: 1041989
The Upstagers Theatre Charity Limited
Company Limited by Guarantee
Unaudited Financial Statements
31 October 2024
The Upstagers Theatre Charity Limited
Company Limited by Guarantee
Financial Statements
Year ended 31st October 2024
Page
Trustees' annual report (incorporating the director's report)
1
Independent examiner's report to the trustees
5
Statement of financial activities (including income and expenditure account)
6
Statement of financial position
7
Notes to the financial statements
8
The Upstagers Theatre Charity Limited
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 31st October 2024
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 October 2024 .
Introduction
The Trustees of The Upstagers Theatre Charity Limited are pleased to present their annual report, together with the unaudited financial statements of the charity for the year ending 31 October 2024. These statements are prepared to meet the requirements of both the Charities Act 2011 and the Companies Act 2006.
The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, and in compliance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102 (effective 1 January 2015).
Reference and administrative details
Registered charity name
The Upstagers Theatre Charity Limited
Charity registration number
1041989
Company registration number
2863136
Principal office and registered
68 Kings Road
office
Ilkley
LS29 9BZ
The trustees
Mr I.L. Williams
Mr A.D. Hewitt
Mr J.M. Clark
Mr J. Cocker
Mrs S.M. Lister
Mr A.J. Tarbett
Ms H Whiteley
Mr C Whiteley
Ms L.A Williams
Independent examiner
Mr Anthony Bradbury
14 Beech Hill
Otley
West Yorkshire
LS21 3AX
Structure, governance and management
Governing Document
The charity is a company limited by guarantee, governed by its Memorandum and Articles of Association dated 18 October 1993. It is registered with the Charity Commission for England and Wales.
Appointment of Trustees
Trustees are nominated and elected at the AGM. Specialist co-options are made as needed to strengthen the board's expertise. Trustee recruitment continues to reflect the need for diverse skillsets and active engagement in the charity's mission.
Organisational Structure
The Board of Trustees meets quarterly and delegates day-to-day responsibilities for finance, operations, and artistic delivery as appropriate.
Induction and Training
New trustees receive orientation covering legal responsibilities, governance structures, the business plan, and recent financial performance.
Related Parties
No Trustee received any remuneration or expenses during the year. Any potential conflicts of interest or related party transactions must be declared and managed in line with policy. None were reported in the period.
Objectives and activities
The charity's principal activity remains the provision and maintenance of property for youth theatre and community groups. These affiliated groups include Upstagers Theatre Group (Community Youth Theatre) and Upstagers Academy (Performing Arts Teaching Group).
This is delivered through:
1. Maintaining 'The Barn' in good repair;
2. Promoting health and safety practices for all users;
3. Evaluating and improving the building's public use;
4. Supporting user groups with a clean, safe, welcoming environment;
5. Fundraising and financial stewardship;
6. Ensuring comprehensive insurance of property and equipment;
7. Enabling community groups to access the space where possible;
8. Identifying and applying for additional funding streams.
Safeguarding
A Child Protection Policy is in place and monitored by Dr Andrew Hewitt, the named safeguarding trustee. Enhanced DBS checks are coordinated by Dr Hewitt. Access to the building is managed through secure coded locks, and risk management procedures are reviewed regularly. Security is further maintained via a CCTV system and intruder alarms, with systems tested and maintained by qualified professionals. Accessibility provisions for disabled users are in place and regularly reviewed.
Volunteers continue to play a vital role in building maintenance, and the Trustees remain grateful for their commitment and expertise.
Strategic report
The following sections for achievements and performance and financial review form the strategic report of the charity.
Achievements and performance
The 2023-2024 year marked a period of significant achievement for both our affiliated groups and the charity overall. Our 2024 pantomime, 'Robin Hood', was the most successful pantomime we have ever staged. It was met with critical acclaim and outstanding audience support, culminating in ten awards at the Wharfedale Festival of Theatre, including:
- Best Programme Design
- Best Stage Presentation
- Best Principal Boy
- Best Principal Girl
- Best Pantomime Fairy
- Best Pantomime Villain
- Best Choreography
- Best Musical Director
- Best Director
- Best Pantomime
In July 2024, 'Charlie and the Chocolate Factory' was staged as our summer production. The show was delivered to much acclaim and helped reinforce our reputation for ambitious, high-quality theatrical work.
Upstagers Academy, under the leadership of Principal Bethany Gregory, continues to grow from strength to strength. Singing classes and Wednesday group sessions are at or near capacity, and demand remains high with waiting lists in place. During the year, the Academy offered well-attended Easter and Summer holiday workshops, and presented two showcase performances at Yeadon Town Hall: 'Encore' (July 2024) and 'I'll Be Home for Christmas' (November 2023). Both received excellent feedback from audiences and participants.
We were delighted to receive the donation of a soundproofed mini recording studio, which has been installed in Studio 2. This facility is now available to our members and pupils and is already being actively used for rehearsals, recordings and self-tapes. We are pleased to have been able to support pupils preparing for auditions for stage and dance schools by offering our facilities for self-taping.
We also welcomed The Healing Alternatives Festival to The Barn in April 2024, hosting a number of community workshops and activities that were well attended and positively received.
On the facilities side, we upgraded the security camera system at The Barn to enhance building safety and safeguarding oversight. We are planning a comprehensive stocktake and review of the Lockup and the Barn workshop in 2025 to support ongoing operational efficiency.
Financial review
The charity had net income of £20,052 this year against net income of £77 last year. The property operating costs were £16,049 compared to £14,700 last year and donations to the affiliated group were £41,200 compared to £43,800 the previous year.
Reserves are needed to bridge the gap between the spending and receiving of income. At 31st October 2024 the trustees consider that the ideal level of reserves would be between £10,000 and £25,000. This covers six months of property operating costs and donations to its affiliated group to cover preproduction costs for its theatrical productions.
The charity had cash reserves of £66,163 at 31st October 2024 which means the charity is in a satisfactory financial position to continue its operations.
Plans for future periods
Plans for the future:
- Staging the 2025 pantomime 'Dick Whittington' and the summer production 'Disney's The Little Mermaid';
- Further expanding Academy operations and outreach activity;
- Carrying out the planned review and stocktake of the Lockup and workshop spaces;
- Exploring new funding sources to support strategic capital improvements.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report and the strategic report were approved on 30 June 2025 and signed on behalf of the board of trustees by:
Mr I.L. Williams
Trustee
The Upstagers Theatre Charity Limited
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of The Upstagers Theatre Charity Limited
Year ended 31st October 2024
I report to the trustees on my examination of the financial statements of The Upstagers Theatre Charity Limited ('the charity') for the year ended 31st October 2024.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006, and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met, or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name of principal: Mr Anthony Bradbury
Mr Anthony Bradbury Independent Examiner
14 Beech Hill Otley West Yorkshire LS21 3AX
30th June 2025
The Upstagers Theatre Charity Limited
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 31st October 2024
2024
2023
Unrestricted funds
Total funds
Total funds
Note
£
£
£
Income and endowments
Donations and legacies
4
76,506
76,506
58,241
Investment income
5
795
795
337
--------
--------
--------
Total income
77,301
77,301
58,578
--------
--------
--------
Expenditure
Expenditure on charitable activities
6,7
57,249
57,249
58,501
--------
--------
--------
Total expenditure
57,249
57,249
58,501
--------
--------
--------
--------
--------
--------
Net income and net movement in funds
20,052
20,052
77
--------
--------
--------
Reconciliation of funds
Total funds brought forward
371,000
371,000
370,923
---------
---------
---------
Total funds carried forward
391,052
391,052
371,000
---------
---------
---------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The Upstagers Theatre Charity Limited
Company Limited by Guarantee
Statement of Financial Position
31 October 2024
2024
2023
Note
£
£
Fixed assets
Tangible fixed assets
10
320,458
320,458
Current assets
Debtors
11
5,133
722
Cash at bank and in hand
66,163
51,110
--------
--------
71,296
51,832
Creditors: amounts falling due within one year
12
702
1,290
--------
--------
Net current assets
70,594
50,542
---------
---------
Total assets less current liabilities
391,052
371,000
---------
---------
Net assets
391,052
371,000
---------
---------
Funds of the charity
Unrestricted funds
391,052
371,000
---------
---------
Total charity funds
13
391,052
371,000
---------
---------
For the year ending 31st October 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 30 June 2025 , and are signed on behalf of the board by:
Mr I.L. Williams
Trustee
The Upstagers Theatre Charity Limited
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31st October 2024
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 68 Kings Road, Ilkley, LS29 9BZ.
2. Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statemant of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The Charities SORP (FRS 102) Update Bulletin and the July 2015 amendments to FRS 102 have been early adopted. The Upstagers Theatre Charity Limited meets the definition of a public benefit body under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. The financial statements are prepared in sterling which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Disclosure exemptions
No cash flow statement has been presented for the company.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The judgements (apart from those involving estimations) that management has made in the process of applying the entity's accounting policies and that have the most significant effect on the amounts recognised in the financial statements are as follows: In the opinion of the directors the length of the estimated life and the estimated residual value of the building would make any depreciation immaterial.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. The unrestricted funds are all forms of income from grants and donations from organisations and the general public together with contributions from the associated groups other than those included within the restricted funds. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds. The charity's restricted funds are represented by the Grant from The Arts Council of England supported by the National Lottery together with a transfer from Unrestricted Funds as Partnership Funding for the purchase and refurbishment of the property in Station Road, Ilkley and net proceeds from a charity collection, subsequently donated.
Incoming resources
All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
- expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses. An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Furniture and fittings - 15% straight line basis
No depreciation is provided with respect to freehold buildings. In the opinion of the trustees the residual value of the property at the end of the period over which the company will continue to hold the property is likely to be at least as much as the original cost so no deprecistion is required. The company maintains the property to a high standard.
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
3. Limited by guarantee
The Upstagers Theatre Charity Limited is a charitable company founded in 1993, charity registration number 1041989 , company registration number 2863136 , with the liability of members limited to £1 each by guarantee.
4. Donations and legacies
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Donations
Donations
76,506
76,506
58,241
58,241
--------
--------
--------
--------
Donations of £58,000 (2023: £56,000) were received from the Associated Group.
5. Investment income
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Bank interest receivable
795
795
337
337
----
----
----
----
6. Expenditure on charitable activities by fund type
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Charitable expenditure
56,534
56,534
57,840
57,840
Support costs
715
715
661
661
--------
--------
--------
--------
57,249
57,249
58,501
58,501
--------
--------
--------
--------
7. Expenditure on charitable activities by activity type
Activities undertaken directly
Support costs
Total funds 2024
Total fund 2023
£
£
£
£
Charitable expenditure
56,534
56,534
57,840
Governance costs
715
715
661
--------
----
--------
--------
56,534
715
57,249
58,501
--------
----
--------
--------
8. Independent examination fees
2024
2023
£
£
Fees payable to the independent examiner for:
Independent examination of the financial statements
702
660
----
----
9. Trustee remuneration and expenses
The trustees received no remuneration or other benefits during the year and no reimbursement of expenses.
10. Tangible fixed assets
Freehold property
Fixtures and fittings
Total
£
£
£
Cost
At 1st November 2023 and 31st October 2024
320,458
17,153
337,611
---------
--------
---------
Depreciation
At 1st November 2023 and 31st October 2024
17,153
17,153
---------
--------
---------
Carrying amount
At 31st October 2024
320,458
320,458
---------
--------
---------
At 31st October 2023
320,458
320,458
---------
--------
---------
11. Debtors
2024
2023
£
£
Prepayments and accrued income
5,133
722
-------
----
12. Creditors: amounts falling due within one year
2024
2023
£
£
Accruals and deferred income
702
1,290
----
-------
13. Analysis of charitable funds
Unrestricted funds
At 1st November 2023
Income
Expenditure
At 31st October 2024
£
£
£
£
General funds
371,000
77,301
(57,249)
391,052
---------
--------
--------
---------
At 1st November 2022
Income
Expenditure
At 31st October 2023
£
£
£
£
General funds
370,923
58,578
(58,501)
371,000
---------
--------
--------
---------
14. Analysis of net assets between funds
Unrestricted Funds
Restricted Funds
Total Funds 2024
£
£
£
Tangible fixed assets
56,206
264,252
320,458
Current assets
71,296
71,296
Creditors less than 1 year
(702)
(702)
---------
---------
---------
Net assets
126,800
264,252
391,052
---------
---------
---------
Unrestricted Funds
Restricted Funds
Total Funds 2023
£
£
£
Tangible fixed assets
54,206
264,252
318,458
Current assets
51,832
51,832
Creditors less than 1 year
(1,290)
(1,290)
---------
---------
---------
Net assets
104,748
264,252
369,000
---------
---------
---------