| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 31st October 2024 |
| for |
| Evanton Wood Community Company |
| (A Company Limited by Guarantee) |
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Unaudited Financial Statements for the Year Ended 31st October 2024 |
| for |
| Evanton Wood Community Company |
| (A Company Limited by Guarantee) |
| Evanton Wood Community Company |
| Contents of the Financial Statements |
| for the year ended 31st October 2024 |
| Page |
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 15 |
| Evanton Wood Community Company (Registered number: SC332678) |
| Report of the Trustees |
| for the year ended 31st October 2024 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st October 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
| Objectives and activities |
| Objectives and aims |
| The Company’s charitable purposes are in the Advancement of Education, Citizenship or Community Development, the Arts, Heritage, Culture or Science, Environmental Protection or Improvement and are set out in detail in the Memorandum of Association. |
| The following is a summary of the main activities in relation to these objects: |
| - Providing an environment for people of all ages and abilities to enjoy and learn from; |
| - Running and facilitating educational and recreational events relating to the woodland environment; |
| - Managing the wood and improving its biodiversity; |
| - Involving the community in the above activities |
| - Fund-raising for the continuation of community programmes and improvements. |
| Achievement and performance |
| Charitable activities |
| The following is a summary of the main achievements of the company during the financial period: |
| - 12th full year of community involvement since the purchase of the wood |
| - Education programme involving 2 secondary schools, 1 special school and occasional visits by various primary |
| schools, ongoing visits by Kiltearn Primary School. |
| - Focus on self-led educational and other activities |
| - Continuing high number of visitors to the wood |
| - Extensive use of play area by groups and families |
| - Events programme, including 4th concert series |
| - Weekly programme for people living with dementia |
| - Regular volunteer sessions for woodland management, paths etc |
| - Further chainsaw training for volunteers |
| - Kept main toilet open 24/7; other toilet available on request |
| - Maintained good financial health, attracting additional significant sources of project funding for |
| projects |
| - Operated effectively as a Board |
| Evanton Wood Community Company (Registered number: SC332678) |
| Report of the Trustees |
| for the year ended 31st October 2024 |
| Financial review |
| Reserves policy |
| The board recognises that grant monies will be used in their entirety in the furtherance of the charitable objects and that any surpluses generated will be retained against operational requirements only. Actual reserves at 31 October 2024 were £352,560 (2023 - £354,176) |
| Donated facilities and services: |
| - Volunteers involved in assisting the education programme, regular practical work days and events |
| - Almost daily input into in project management, financial management, event management |
| fund-raising, reporting, media contacts, web and social media management |
| Directors’ Responsibilities |
| Company law requires the directors to prepare accounts for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts the directors are required to: |
| - select suitable accounting policies and then apply them consistently |
| - make judgements and estimates that are reasonable and prudent |
| - prepare the accounts on the going concern basis unless it is inappropriate to presume that the |
| company will continue in business |
| The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. |
| Statement as to disclosure of information to Independent Examiners |
| In so far as the directors are aware: |
| - there is no relevant audit information of which the charitable company's examiners are unaware; and |
| - the directors have taken all steps that they ought to have taken to make themselves aware of any |
| relevant audit information and to establish that the examiners are aware of that information. |
| Small Companies Regime |
| Advantage has been taken in the preparation of this report and financial statements of exemptions under the small companies regime provided under the Companies Act 2006 |
| Structure, governance and management |
| Governing document |
| Evanton Wood Community Company is a private company limited by guarantee. In the event of the company being wound up, each member is required to contribute an amount not exceeding £1. The Company is registered as a charity with the Office of the Scottish Charity Registrar. |
| The company was incorporated, in Scotland, on 19 October 2007 and is governed by its articles and memorandum of association. |
| Evanton Wood Community Company (Registered number: SC332678) |
| Report of the Trustees |
| for the year ended 31st October 2024 |
| Structure, governance and management |
| Name and Alternative Name |
| The name of the Company is the Evanton Wood Community Company alternatively known as EWCC. |
| Director Recruitment and Appointment |
| There are up to 6 directors elected at the AGM for 3-year terms, who are eligible to stand for re-election for a further 3 years before standing down for at least 1 year as an elected director. 2 directors must retire by rotation each year, who will be the longest serving unless others resign. Up to three co-opted directors may be appointed by the Board. |
| Reference and administrative details |
| Registered Company number |
| Registered Charity number |
| Registered office |
| Trustees |
| A J B Clark |
| P A Gray |
| D E James |
| B Lynch |
| T Mathieson |
| P E Snow (retired 18.12.2023) |
| D S Wilson |
| N A Macbeth (appointed 26.05.25) |
| Company Secretary |
| Independent Examiner |
| Stuart McMartin, FCA |
| Frame Kennedy |
| 4th Floor Metropolitan House |
| 31-33 High Street |
| Inverness |
| IV1 1HT |
| Approved by order of the board of trustees on |
| Independent Examiner's Report to the Trustees of |
| Evanton Wood Community Company |
| I report on the accounts for the year ended 31st October 2024 set out on pages five to fifteen. |
| Respective responsibilities of trustees and examiner |
| The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention. |
| Basis of the independent examiner's report |
| My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. |
| Independent examiner's statement |
| In connection with my examination, no matter has come to my attention : |
| (1) | which gives me reasonable cause to believe that, in any material respect, the requirements |
| - | to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and |
| - | to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations |
| have not been met; or |
| (2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
| Stuart McMartin, FCA |
| The Institute of Chartered Accountants in England and Wales |
| Frame Kennedy |
| 4th Floor Metropolitan House |
| 31-33 High Street |
| Inverness |
| IV1 1HT |
| 21st July 2025 |
| Evanton Wood Community Company |
| Statement of Financial Activities |
| for the year ended 31st October 2024 |
| 2024 | 2023 |
| Unrestricted | Restricted | Total | Total |
| funds | funds | funds | funds |
| Notes | £ | £ | £ | £ |
| Income and endowments from |
| Donations and legacies | 2 |
| Charitable activities | 4 |
| Investment income | 3 |
| Total |
| Expenditure on |
| Charitable activities | 5 |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) | ( |
) |
| Transfers between funds | 13 | 6,604 | (6,604 | ) | - | - |
| Net movement in funds | ( |
) | ( |
) | ( |
) |
| Reconciliation of funds |
| Total funds brought forward |
| Total funds carried forward | 354,176 |
| Evanton Wood Community Company (Registered number: SC332678) |
| Balance Sheet |
| 31st October 2024 |
| 2024 | 2023 |
| Notes | £ | £ |
| Fixed assets |
| Tangible assets | 9 |
| Current assets |
| Debtors | 10 |
| Prepayments and accrued income |
| Cash at bank |
| Creditors |
| Amounts falling due within one year | 11 | ( |
) | ( |
) |
| Net current assets |
| Total assets less current liabilities |
| NET ASSETS |
| Funds | 13 |
| Unrestricted funds | 41,882 |
| Restricted funds | 312,294 |
| Total funds | 354,176 |
| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st October 2024. |
| The members have not required the company to obtain an audit of its financial statements for the year ended 31st October 2024 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| Evanton Wood Community Company (Registered number: SC332678) |
| Balance Sheet - continued |
| 31st October 2024 |
| These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
| The financial statements were approved by the Board of Trustees and authorised for issue on |
| Evanton Wood Community Company |
| Notes to the Financial Statements |
| for the year ended 31st October 2024 |
| 1. | Accounting policies |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
| Income |
| All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
| Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
| Buildings | - |
| Equipment | - |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
| Evanton Wood Community Company |
| Notes to the Financial Statements - continued |
| for the year ended 31st October 2024 |
| 2. | Donations and legacies |
| 2024 | 2023 |
| £ | £ |
| Gift aid |
| Community donations | 835 | 744 |
| Members' subscription | 30 | 100 |
| 3. | Investment income |
| 2024 | 2023 |
| £ | £ |
| Bank account interest |
| 4. | Income from charitable activities |
| 2024 | 2023 |
| Activity | £ | £ |
| Grants | Charitable activities | 5,500 | 2,190 |
| Charitable fees etc | Charitable activities | 445 | 330 |
| Other charitable income | Charitable activities | 3,780 | 2,265 |
| Grants received, included in the above, are as follows: |
| 2024 | 2023 |
| £ | £ |
| Kiltearn Projects (Concerts) | 1,000 | 1,000 |
| Pockets & Prospects | - | 250 |
| An Tasgadh | - | 940 |
| Age Scotland | 5,500 | - |
| 6,500 | 2,190 |
| Evanton Wood Community Company |
| Notes to the Financial Statements - continued |
| for the year ended 31st October 2024 |
| 5. | Charitable activities costs |
| Direct | Support |
| Costs | costs | Totals |
| £ | £ | £ |
| Charitable activities | 11,536 | 1,043 | 12,579 |
| 6. | Net income/(expenditure) |
| Net income/(expenditure) is stated after charging/(crediting): |
| 2024 | 2023 |
| £ | £ |
| Depreciation - owned assets |
| 7. | Trustees' remuneration and benefits |
| There were no trustees' remuneration or other benefits for the year ended 31st October 2024 nor for the year ended 31st October 2023. |
| Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31st October 2024 nor for the year ended 31st October 2023. |
| 8. | Comparatives for the statement of financial activities |
| Unrestricted | Restricted | Total |
| funds | funds | funds |
| £ | £ | £ |
| Income and endowments from |
| Donations and legacies |
| Charitable activities |
| Investment income |
| Total |
| Expenditure on |
| Charitable activities |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
| Reconciliation of funds |
| Total funds brought forward | 45,098 | 316,814 |
| Evanton Wood Community Company |
| Notes to the Financial Statements - continued |
| for the year ended 31st October 2024 |
| 8. | Comparatives for the statement of financial activities - continued |
| Unrestricted | Restricted | Total |
| funds | funds | funds |
| £ | £ | £ |
| Total funds carried forward | 41,882 | 312,294 | 354,176 |
| 9. | Tangible fixed assets |
| Land | Buildings | Equipment | Totals |
| £ | £ | £ | £ |
| Cost |
| At 1st November 2023 |
| Additions |
| At 31st October 2024 |
| Depreciation |
| At 1st November 2023 |
| Charge for year |
| At 31st October 2024 |
| Net book value |
| At 31st October 2024 |
| At 31st October 2023 |
| 10. | Debtors: amounts falling due within one year |
| 2024 | 2023 |
| £ | £ |
| Other debtors |
| Evanton Wood Community Company |
| Notes to the Financial Statements - continued |
| for the year ended 31st October 2024 |
| 11. | Creditors: amounts falling due within one year |
| 2024 | 2023 |
| £ | £ |
| Accrued expenses |
| 12. | Analysis of net assets between funds |
| 2024 | 2023 |
| Unrestricted | Restricted | Total | Total |
| funds | funds | funds | funds |
| £ | £ | £ | £ |
| Fixed assets | 34,245 | 301,618 | 335,863 | 337,927 |
| Current assets |
| Current liabilities | ( |
) | ( |
) | ( |
) |
| 47,081 | 305,480 | 352,561 | 354,176 |
| 13. | Movement in funds |
| Net | Transfers |
| At | movement | between | At |
| 1/11/23 | in funds | funds | 31/10/24 |
| £ | £ | £ | £ |
| Unrestricted funds |
| Activities fund | 41,882 | (1,405 | ) | 6,604 | 47,081 |
| Restricted funds |
| Purchase fund | 300,480 | - | - | 300,480 |
| Dementia | 11,564 | 40 | (6,604 | ) | 5,000 |
| Pockets & Prospects | 250 | (250 | ) | - | - |
| (210 | ) | ( |
) |
| TOTAL FUNDS | (1,615 | ) | 352,561 |
| Net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| Activities fund | 5,339 | (6,744 | ) | (1,405 | ) |
| Restricted funds |
| Dementia | 5,625 | (5,585 | ) | 40 |
| Pockets & Prospects | - | (250 | ) | (250 | ) |
| ( |
) | (210 | ) |
| TOTAL FUNDS | ( |
) | (1,615 | ) |
| Evanton Wood Community Company |
| Notes to the Financial Statements - continued |
| for the year ended 31st October 2024 |
| 13. | Movement in funds - continued |
| Comparatives for movement in funds |
| Net |
| At | movement | At |
| 1/11/22 | in funds | 31/10/23 |
| £ | £ | £ |
| Unrestricted funds |
| Activities fund | 45,098 | (3,216 | ) | 41,882 |
| Restricted funds |
| Purchase fund | 300,480 | - | 300,480 |
| Dementia | 16,334 | (4,770 | ) | 11,564 |
| Pockets & Prospects | - | 250 | 250 |
| 316,814 | (4,520 | ) | 312,294 |
| TOTAL FUNDS | 361,912 | (7,736 | ) | 354,176 |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| Activities fund | 4,872 | (8,088 | ) | (3,216 | ) |
| Restricted funds |
| Dementia | 990 | (5,760 | ) | (4,770 | ) |
| Pockets & Prospects | 250 | - | 250 |
| Kiltearn Community Council Concert Series | 1,000 | (1,000 | ) | - |
| 2,240 | (6,760 | ) | (4,520 | ) |
| TOTAL FUNDS | 7,112 | (14,848 | ) | (7,736 | ) |
| Evanton Wood Community Company |
| Notes to the Financial Statements - continued |
| for the year ended 31st October 2024 |
| 13. | Movement in funds - continued |
| A current year 12 months and prior year 12 months combined position is as follows: |
| Net | Transfers |
| At | movement | between | At |
| 1/11/22 | in funds | funds | 31/10/24 |
| £ | £ | £ | £ |
| Unrestricted funds |
| Activities fund | 45,098 | (4,621 | ) | 6,604 | 47,081 |
| Restricted funds |
| Purchase fund | 300,480 | - | - | 300,480 |
| Dementia | 16,334 | (4,730 | ) | (6,604 | ) | 5,000 |
| 316,814 | (4,730 | ) | (6,604 | ) | 305,480 |
| TOTAL FUNDS | 361,912 | (9,351 | ) | - | 352,561 |
| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| Activities fund | 10,211 | (14,832 | ) | (4,621 | ) |
| Restricted funds |
| Dementia | 6,615 | (11,345 | ) | (4,730 | ) |
| Pockets & Prospects | 250 | (250 | ) | - |
| Kiltearn Community Council Concert Series | 1,000 | (1,000 | ) | - |
| 7,865 | (12,595 | ) | (4,730 | ) |
| TOTAL FUNDS | 18,076 | (27,427 | ) | (9,351 | ) |
| Evanton Wood Community Company |
| Notes to the Financial Statements - continued |
| for the year ended 31st October 2024 |
| 14. | Related party disclosures |