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COMPANY REGISTRATION NUMBER: 03792982
CHARITY REGISTRATION NUMBER: 1078455
Oswestry And District Agricultural Society
Company Limited by Guarantee
Unaudited Financial Statements
30 November 2024
Oswestry And District Agricultural Society
Company Limited by Guarantee
Financial Statements
Year ended 30 November 2024
Page
Trustees' annual report
1
Independent examiner's report to the trustees
4
Statement of financial activities (including income and expenditure account)
5
Statement of financial position
6
Statement of cash flows
7
Notes to the financial statements
8
Oswestry And District Agricultural Society
Company Limited by Guarantee
Trustees' Annual Report
Year ended 30 November 2024
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 30 November 2024 .
Chair's report
Fellow members, as my first year finishes as your Chairman, it is my duty to deliver an annual report. The last 12 months has passed very quickly for all involved with the Show. Thank you to our President Nigel and his wife Fiona for all they have done this year and all Nigel has done over the years he has worked on the show. The year started with the President's lunch kindly hosted at their home in Sandford which was a great success followed by the Show which I hope they both enjoyed.
Show Day was a great success this year as I am sure you will all agree, this year we were blessed with perfect weather and the crowds returned, a big relief for everyone. I have learnt a lot this year about all the work people do for the Show not just all year round but especially on the build up to the Show and Show Day, without everybody's support and hard work it would not happen.
I would like to thank all the Chairmen of each committee for their support and hard work over the last 12 months, Norman Green, livestock, Richard Kempster, Horses, Margaret Hudson, Horticulture, Mervyn Davies, Public Services, Simon Goodall, Show Attractions, Colin Williams, Small Livestock, Huw Manford and Ashley Williams, Showground, Beth Ellis and Natalie Reynalds Social, a big thank you to Alwyn Morris, Justin Jones and all the helpers on the sheep shearing and also thanks to the WI and YFC for their contributions on Show Day.
Thank you to Ken Onions, Dave Roberts, Jonathan Jones, Simon Goodall for being our Chief Stewards, Gordon Tomley and the team for organising and running the gate. A huge thank you goes to John Wigley, Park Hall Farm Experience, Louisa Davies, TNS and Patrick Evans along with the Rugby Club for allowing us the use of their properties to park on for Show Day, without their support the Show could not continue.
The Trade Stands must be congratulated on the presentation of their stands. Big thank you to Ian Morris for all his work in putting up and taking down all the signs and grass cutting ready for the Show. Thank you to Malcolm Roberts for all his hard work on getting sponsorship for the Show, he has made a huge difference to the bottom line. Thank you to Jonathan Hughes for all his hard work looking after the accounts and finances which is very much appreciated by everyone. My sincere thanks to Mandy, Clare, Bertie, Lucy and Steve for all their hard work in the office and around the showground.
I hope I have not missed anyone out, but to name you all would take all night, but rest assured everyone's contribution is appreciated and I would like to take this opportunity to thank you all for your support in my first year and look forward to working with you all in the coming year.
Thank you all once again
David Kempster
Reference and administrative details
Registered charity name
Oswestry And District Agricultural Society
Charity registration number
1078455
Company registration number
03792982
Principal office and registered
Park Hall Showground
office
Whittington Rd
Oswestry
Shropshire
SY11 4AS
The trustees
N.W.L. Whittingham
R.J. Hamer
P.E. Jones
D.J. Ellis
J.F. Hughes
M.R. Roberts
J M Jones
DB Kempster
Mrs J. Ward
Company secretary
Mrs S.A. Roberts
Independent examiner
J.M Ollier FCA
5 Lower Brook Street
Oswestry
SY11 2HG
Structure, governance and management
Governing document
The company is limited by guarantee, and is a registered charity with the charity commission. The company was incorporated on 21st June 1999. In the event of the company being wound up, current members, and those that were members within the preceding twelve months, are required to contribute an amount not exceeding £5.
Recruitment and Appointment of Management Committee
The directors of the company are also charity trustees for the purpose of charity law and are known as members of the Management Committee. Under the terms of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. All members of the Management Committee give their time voluntarily and receive no benefits from the Charity.
The Management Committee seeks to ensure that the needs of the Society are reflected through the diversity of the trustee body and therefore seeks to maintain a broad skills mix amongst members of the Management Committee. Individual members of the society are often invited to serve on sub-committees in accordance with their expertise and interest and thereby gain the guidance and training necessary prior to being elected to the Management Committee.
Objectives and activities
The object of the society is the promotion of agriculture for the public benefit, particularly in Oswestry and the surrounding district. It is the aim of the society to promote agriculture, principally through the holding of an Annual Show. The trustees have referred to the guidance contained in the Charity Commission general guidance on public benefit when reviewing their aims and objectives and in planning future activities. There has been no material change in the policy since the last report.
The Society aims to hold a first class Agricultural Show each year. The Trustees are conscious of the need to maintain the Show's traditional qualities as an exhibition for the best of local agriculture and commerce, combined with providing a high quality day's entertainment for a growing local population, who have much wider interests than purely rural pursuits.
Achievements and performance
This years show was enjoyed by those that attended, but due to the wet weather was a financial disaster. The results for the year are set out in the attached financial statements.
Financial review
Together with our other activities, incoming resourses of £247,568 were generated (2023 - £174,145). The cost of organising and putting on the show and other activities was £218,700 (2023 - £244,187) resulting in a net movement in of funds of £28,868 (2023 - loss £70,042). The profit after a depreciation charge of £9,690 goes some way to repairing the large deficit as a result of the wet weather on last years show day and the Society thanks the sponsors, donors and members for their continuing support. The Trustee/Directors are satisfied that with these financial figures, the charities objectives have been met and that the Society can continue to thrive in the future.
Plans for future periods
The Trustees are able to report that the 2025 annual show will be held on Saturday 3rd August and are pleased to confirm plans are progressing well.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved on 20 February 2025 and signed on behalf of the board of trustees by:
Mrs S.A. Roberts
Charity Secretary
Oswestry And District Agricultural Society
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Oswestry And District Agricultural Society
Year ended 30 November 2024
I report to the trustees on my examination of the financial statements of Oswestry And District Agricultural Society ('the charity') for the year ended 30 November 2024.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J.M Ollier FCA Independent Examiner
5 Lower Brook Street Oswestry SY11 2HG
27 August 2025
Oswestry And District Agricultural Society
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 30 November 2024
2024
2023
Unrestricted funds
Total funds
Total funds
Note
£
£
£
Income and endowments
Donations and legacies
5
2,625
Charitable activities
6
246,918
246,918
171,111
Investment income
7
650
650
409
---------
---------
---------
Total income
247,568
247,568
174,145
---------
---------
---------
Expenditure
Expenditure on charitable activities
8,9
218,700
218,700
244,187
---------
---------
---------
Total expenditure
218,700
218,700
244,187
---------
---------
---------
---------
---------
---------
Net income/(expenditure) and net movement in funds
28,868
28,868
( 70,042)
---------
---------
---------
Reconciliation of funds
Total funds brought forward
143,780
143,780
213,822
---------
---------
---------
Total funds carried forward
172,648
172,648
143,780
---------
---------
---------
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Oswestry And District Agricultural Society
Company Limited by Guarantee
Statement of Financial Position
30 November 2024
2024
2023
Note
£
£
£
Fixed assets
Tangible fixed assets
14
89,562
98,315
Current assets
Debtors
15
1,822
1,787
Cash at bank and in hand
93,225
53,471
--------
--------
95,047
55,258
Creditors: amounts falling due within one year
16
10,361
8,553
--------
--------
Net current assets
84,686
46,705
---------
---------
Total assets less current liabilities
174,248
145,020
Accruals and deferred income
1,600
1,240
---------
---------
Net assets
172,648
143,780
---------
---------
Funds of the charity
Unrestricted funds
172,648
143,780
---------
---------
Total charity funds
18
172,648
143,780
---------
---------
For the year ending 30 November 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 20 February 2025 , and are signed on behalf of the board by:
J.F. Hughes
DB Kempster
Trustee
Trustee
Oswestry And District Agricultural Society
Company Limited by Guarantee
Statement of Cash Flows
Year ended 30 November 2024
2024
2023
£
£
Cash flows from operating activities
Net income/(expenditure)
28,868
(70,042)
Adjustments for:
Depreciation of tangible fixed assets
9,690
21,727
Dividends, interest and rents from investments
(17)
(17)
Other interest receivable and similar income
( 633)
( 392)
Accrued expenses/(income)
360
( 4,598)
Changes in:
Trade and other debtors
( 35)
1,466
Trade and other creditors
1,808
6,351
--------
--------
Cash generated from operations
40,041
( 45,505)
Interest received
633
392
--------
--------
Net cash from/(used in) operating activities
40,674
( 45,113)
--------
--------
Cash flows from investing activities
Dividends, interest and rents from investments
17
17
Purchase of tangible assets
( 937)
( 7,013)
--------
--------
Net cash used in investing activities
( 920)
( 6,996)
--------
--------
Net increase/(decrease) in cash and cash equivalents
39,754
( 52,109)
Cash and cash equivalents at beginning of year
53,471
105,580
--------
---------
Cash and cash equivalents at end of year
93,225
53,471
--------
---------
Oswestry And District Agricultural Society
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 30 November 2024
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Park Hall Showground, Whittington Rd, Oswestry, Shropshire, SY11 4AS.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existance for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: - expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. - expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. - other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. The gain or loss on the disposal on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the fixed asset, and is recognised in the statement of financial activities.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Fixtures and fittings
-
15% straight line
Plant and equipment
-
25% reducing balance
Property improvements
-
4-10% Straight line
Impairment of fixed assets
At each reporting date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. if such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of impairment loss 9if any0.
Financial instruments
The charity holds basic financial instruments as defined by FRS 102. The financial assets and liabilities of the charity and their measurements are as follows: Financial assets - trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not financial instruments. Cash at bank and deposit accounts - is classified as a basic financial instrument and is measured at face value. Financial liabilities - trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost. Taxation and other social security are not included in financial instruments disclosure. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is an obligation to deliver services rather than cash or other financial statement.
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund. When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
4. Limited by guarantee
The Society is a company limited by guarantee and does not have a share capital. Reserves totalling £120,372 within the above general funds are in respect of surpluses accumulated before the incorporation of the charity. These reserves are unrestricted.
5. Donations and legacies
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Donations
Donations
2,625
2,625
----
----
-------
-------
6. Charitable activities
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Membership and subscriptions
19,840
19,840
19,697
19,697
Show income and entry fees
176,154
176,154
99,625
99,625
Prize donations and sponsorship
15,368
15,368
7,393
7,393
Show supporters fund
5,000
5,000
Showground and pavilion lettings
35,556
35,556
39,396
39,396
---------
---------
---------
---------
246,918
246,918
171,111
171,111
---------
---------
---------
---------
7. Investment income
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Income from rent received
17
17
17
17
Bank interest receivable
633
633
308
308
Other interest receivable
84
84
----
----
----
----
650
650
409
409
----
----
----
----
8. Expenditure on charitable activities by fund type
Unrestricted Funds
Total Funds 2024
Unrestricted Funds
Total Funds 2023
£
£
£
£
Oswestry Show and showground lettings
164,763
164,763
191,690
191,690
Support costs
53,937
53,937
52,497
52,497
---------
---------
---------
---------
218,700
218,700
244,187
244,187
---------
---------
---------
---------
9. Expenditure on charitable activities by activity type
Activities undertaken directly
Support costs
Total funds 2024
Total fund 2023
£
£
£
£
Oswestry Show and showground lettings
164,763
53,937
218,700
244,187
---------
--------
---------
---------
10. Net income/(expenditure)
Net income/(expenditure) is stated after charging/(crediting):
2024
2023
£
£
Depreciation of tangible fixed assets
9,690
21,727
-------
--------
11. Independent examination fees
2024
2023
£
£
Fees payable to the independent examiner for:
Independent examination of the financial statements
408
----
----
12. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2024
2023
£
£
Wages and salaries
35,816
30,341
Employer contributions to pension plans
52
--------
--------
35,868
30,341
--------
--------
The average head count of employees during the year was 5 (2023: 4 ). The average number of full-time equivalent employees during the year is analysed as follows:
2024
2023
No.
No.
Number of staff
4
3
Number of other staff
1
1
----
----
5
4
----
----
No employee received employee benefits of more than £60,000 during the year (2023: Nil).
13. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees, other than: The wife of D.B.Kempster, a trustee, received gross wages of £407 during the year. Garner Pugh & Sinclair, a firm in which the Treasurer is a partner received £540 in respect of running the payroll on behalf of the charity on normal trading terms.
14. Tangible fixed assets
Land and buildings
Fixtures and fittings
Equipment
Property improvements
Total
£
£
£
£
£
Cost
At 1 December 2023
42,720
9,107
31,392
289,296
372,515
Additions
937
937
--------
-------
--------
---------
---------
At 30 November 2024
42,720
9,107
32,329
289,296
373,452
--------
-------
--------
---------
---------
Depreciation
At 1 December 2023
7,888
21,978
244,334
274,200
Charge for the year
183
1,732
7,775
9,690
--------
-------
--------
---------
---------
At 30 November 2024
8,071
23,710
252,109
283,890
--------
-------
--------
---------
---------
Carrying amount
At 30 November 2024
42,720
1,036
8,619
37,187
89,562
--------
-------
--------
---------
---------
At 30 November 2023
42,720
1,219
9,414
44,962
98,315
--------
-------
--------
---------
---------
15. Debtors
2024
2023
£
£
Trade debtors
1,780
1,787
Other debtors
42
-------
-------
1,822
1,787
-------
-------
16. Creditors: amounts falling due within one year
2024
2023
£
£
Trade creditors
4,361
2,545
Social security and other taxes
8
Other creditors
6,000
6,000
--------
-------
10,361
8,553
--------
-------
17. Pensions and other post retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £ 52 (2023: £Nil).
18. Analysis of charitable funds
Unrestricted funds
At 1 December 2023
Income
Expenditure
At 30 November 2024
£
£
£
£
General funds
143,780
247,568
(218,700)
172,648
---------
---------
---------
---------
At 1 December 2022
Income
Expenditure
At 30 November 2023
£
£
£
£
General funds
213,822
174,145
(244,187)
143,780
---------
---------
---------
---------
General Funds include reserves of £120,372 in respect of surpluses accumulated before the incorporation of the charity. These reserves are unrestricted.
19. Analysis of net assets between funds
Unrestricted Funds
Total Funds 2024
£
£
Tangible fixed assets
89,562
89,562
Current assets
95,047
95,047
Creditors less than 1 year
(11,961)
(11,961)
---------
---------
Net assets
172,648
172,648
---------
---------
Unrestricted Funds
Total Funds 2023
£
£
Tangible fixed assets
98,315
98,315
Current assets
55,258
55,258
Creditors less than 1 year
(9,793)
(9,793)
---------
---------
Net assets
143,780
143,780
---------
---------
20. Analysis of changes in net debt
At 1 Dec 2023
Cash flows
At 30 Nov 2024
£
£
£
Cash at bank and in hand
53,471
39,754
93,225
--------
--------
--------