REGISTERED COMPANY NUMBER: 06365713 (England and Wales)

REGISTERED CHARITY NUMBER: 1124949

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

FOR

PEMBROKESHIRE ACTION TO COMBAT HARDSHIP

(PATCH)

Page

Report of the Trustees

1

to

3

Independent Examiner's Report

4

Statement of Financial Activities

5

Statement of Financial Position

6

to

7

Notes to the Financial Statements

8

to

13

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Events and charitable activities for the public benefit

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. The charitable objective of the organisation is to relieve hardship and poverty in the Pembrokeshire community.

Our Vision

No one in Pembrokeshire goes hungry or suffers hardship.

Our Mission

Fighting hunger and hardship in Pembrokeshire.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Financial hardship has continued to be the biggest challenge. The pressures of inflation added flames to the fire, although they eased as the year went by. Against this background we have cemented our financial position and improved our corporate funding approaches, the latter significantly due to the impressive efforts of Lucy Walwin, our new charity administrator.

Food Bank

Our outreach banks, mostly now picked up by our clients, provided over 137,000 meals, an increase of 18% over the previous year. Gratefully, we have returned towards public and supermarket contributions so our food purchasing costs decreased by 30%.

Our outreach banks in Pembroke Dock and Tenby remained busy, our Haverfordwest service is looking for a new base.

Clothing Bank

Our clothing bank's demands have been inconsistent 'though we continue to be overwhelmed with donations. We supported over 40 people directly.

Shop

Our shop on the ground floor of our HQ, on Charles Street, continues to support the food bank though it has seen a 10% dip in sales; given the pattern of retail generally, and charity shops particularly, its performance seems to be holding up relatively well. We continue to mull over whether we should add another shop elsewhere.

Small Household items

We have a 'bank' of all sorts that are a practical use for the home. crockery, cutlery, bedding, towels, cooking utensils etc. We also take small electrical items as we have an in-house PAT tester. Our efforts have supported over 120 homes during the year.

Christmas Toy Appeal

Our Appeal, supported by individuals from many of Pembrokeshire's generous companies and local authorities, provided for over 800 children. Pure West Radio again supported and hosted the launch, again at the Ty Hotel in Milford Haven, a continuing strong corporate supporter. Pembrokeshire Frame and Ateb housing association helped with deliveries. Thanks are also due to the owner of a currently vacant chapel in Milford Haven for hosting the toy packaging process.

Grants

We are grateful for Pembrokeshire County Council's continuing commitment to obtaining funding in support of our main activity, that of food provision for those who are unable to afford it.

FINANCIAL REVIEW

Financial position

The reserves held at the end of the year are £119,772 (2024 - £127,226). Reserves are set aside for future projects.

FUTURE PLANS

We continue to monitor our shop performance to ascertain if we should expand this facility elsewhere in the county. All our efforts, of course, are down to our volunteers' amazing willingness to support those in need. We are ever grateful for all our volunteers' efforts.

We continue to search for an effective Haverfordwest outreach to ensure that local demand is met. We are now registered for VATwhich will enable us to reclaim the VAT incurred on supplies including on our e-Van lease.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

06365713 (England and Wales)

Registered Charity number

1124949

Registered office

81 Charles Street

Milford Haven

Pembrokeshire

SA73 3HA

Trustees

Miss S Henehan Chair (resigned 4.12.24)

Mr E C Osborne Treasurer

Rev M A Evans Company secretary

Mr D Blyth (resigned 19.6.24)

Ms H S Wood

Mr S P Reynolds (resigned 17.7.24)

Mr D A Lamb (appointed 17.4.24)

Mr A M Rhys-Owen (appointed 15.5.24)

Ms E Picton (appointed 5.2.25)

Independent Examiner

Mr M Harries FCCA

L M Griffiths & Co Limited

Chartered Certified Accountants

1&2 Merlins Court

Winch Lane

Haverfordwest

Pembrokeshire

SA61 1SB

Approved by order of the board of trustees on 1 September 2025 and signed on its behalf by:

Mr E C Osborne - Trustee

Independent examiner's report to the trustees of Pembrokeshire Action to Combat Hardship (PATCH) ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr M Harries FCCA

L M Griffiths & Co Limited

Chartered Certified Accountants

1&2 Merlins Court

Winch Lane

Haverfordwest

Pembrokeshire

SA61 1SB

Date: .............................................

2025

2024

Unrestricted

Restricted

Total

Total

fund

fund

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

91,313

18,970

110,283

117,773

Investment income

2

4,447

-

4,447

3,595

Total

95,760

18,970

114,730

121,368

EXPENDITURE ON

Charitable activities

Charitable expenditure

103,139

19,045

122,184

156,273

NET INCOME/(EXPENDITURE)

(7,379

)

(75

)

(7,454

)

(34,905

)

RECONCILIATION OF FUNDS

Total funds brought forward

127,151

75

127,226

162,131

TOTAL FUNDS CARRIED FORWARD

119,772

-

119,772

127,226

2025

2024

Unrestricted

Restricted

Total

Total

fund

fund

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Property, plant and equipment

7

4,166

-

4,166

6,768

CURRENT ASSETS

Debtors

8

820

-

820

1,736

Cash at bank and in hand

134,389

-

134,389

141,250

135,209

-

135,209

142,986

CREDITORS

Amounts falling due within one year

9

(19,603

)

-

(19,603

)

(22,528

)

NET CURRENT ASSETS

115,606

-

115,606

120,458

TOTAL ASSETS LESS CURRENT LIABILITIES

119,772

-

119,772

127,226

NET ASSETS

119,772

-

119,772

127,226

FUNDS

10

Unrestricted funds

119,772

127,151

Restricted funds

-

75

TOTAL FUNDS

119,772

127,226

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 1 September 2025 and were signed on its behalf by:

Mr E C Osborne - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The trustees' are not aware of any material uncertainties in making their assessment of going concern. As a result the going concern basis of accounting has been adopted.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Property, plant and equipment

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property

-

33% on cost

Equipment

-

25% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2.	INVESTMENT INCOME

2025

2024

£

£

Deposit account interest

4,447

3,595

3.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025

2024

£

£

Depreciation - owned assets

2,872

17,350

Hire of plant and machinery

5,984

7,851

4.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

£nil was received by trustees for the year ended 31/03/24. (£nil for the year ended 31/03/2023).

5.	STAFF COSTS

The average monthly number of employees during the year was as follows:

2025

2024

Employees

3

3

No employees received emoluments in excess of £60,000.

6.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

fund

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

96,478

21,295

117,773

Investment income

3,595

-

3,595

Total

100,073

21,295

121,368

EXPENDITURE ON

Charitable activities

Charitable expenditure

128,595

27,678

156,273

NET INCOME/(EXPENDITURE)

(28,522

)

(6,383

)

(34,905

)

RECONCILIATION OF FUNDS

Total funds brought forward

155,673

6,458

162,131

TOTAL FUNDS CARRIED FORWARD

127,151

75

127,226

7.	PROPERTY, PLANT AND EQUIPMENT

Improvements

to

property

Equipment

Totals

£

£

£

COST

At 1 April 2024

42,281

11,539

53,820

Additions

-

270

270

At 31 March 2025

42,281

11,809

54,090

DEPRECIATION

At 1 April 2024

40,740

6,312

47,052

Charge for year

1,541

1,331

2,872

At 31 March 2025

42,281

7,643

49,924

NET BOOK VALUE

At 31 March 2025

-

4,166

4,166

At 31 March 2024

1,541

5,227

6,768

Of the £2,872 of depreciation included in these accounts, £1,541 is for leased property.

8.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

£

Other debtors

569

476

Prepayments and accrued income

251

1,260

820

1,736

9.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

£

Social security and other taxes

720

891

Other creditors

3,987

7,926

Deferred government grants

14,896

13,711

19,603

22,528

10.	MOVEMENT IN FUNDS

Net

movement

At

At 1.4.24

in funds

31.3.25

£

£

£

Unrestricted funds

General fund

127,151

(7,379

)

119,772

Restricted funds

Restricted funds

75

(75

)

-

TOTAL FUNDS

127,226

(7,454

)

119,772

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

95,760

(103,139

)

(7,379

)

Restricted funds

Restricted funds

18,970

(19,045

)

(75

)

TOTAL FUNDS

114,730

(122,184

)

(7,454

)

Comparatives for movement in funds

Net

movement

At

At 1.4.23

in funds

31.3.24

£

£

£

Unrestricted funds

General fund

155,673

(28,522

)

127,151

Restricted funds

Restricted funds

6,458

(6,383

)

75

TOTAL FUNDS

162,131

(34,905

)

127,226

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

100,073

(128,595

)

(28,522

)

Restricted funds

Restricted funds

21,295

(27,678

)

(6,383

)

TOTAL FUNDS

121,368

(156,273

)

(34,905

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.4.23

in funds

31.3.25

£

£

£

Unrestricted funds

General fund

155,673

(35,901

)

119,772

Restricted funds

Restricted funds

6,458

(6,458

)

-

TOTAL FUNDS

162,131

(42,359

)

119,772

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

195,833

(231,734

)

(35,901

)

Restricted funds

Restricted funds

40,265

(46,723

)

(6,458

)

TOTAL FUNDS

236,098

(278,457

)

(42,359

)

11.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2025.