Company No: 13728159 (England and Wales)

Contents

• Company Information
• Balance Sheet
• Notes to the Financial Statements

DIRECTORS	G. Brion (Appointed 01 October 2024)
	P. De'Ath (Appointed 01 August 2024)
	G. Ramkumar
	M. V. Saravana-Kumar

REGISTERED OFFICE	Unit 2 White Oak Square
	London Road
	Swanley
	BR8 7AG
	United Kingdom

COMPANY NUMBER

13728159 (England and Wales)

ACCOUNTANT	S&W Partners (South East) Limited
	Brockbourne House
	77 Mount Ephraim
	Royal Tunbridge Wells
	TN4 8BS

	Note	2024		2023
		£		£
Current assets
Debtors	3	1,201,235		934,460
Investments		2,315		0
Cash at bank and in hand		1,377,348		2,690,603
		2,580,898		3,625,063
Creditors: amounts falling due within one year	4	( 5,170,979)		( 5,145,586)
Net current liabilities		(2,590,081)		(1,520,523)
Total assets less current liabilities		(2,590,081)		(1,520,523)
Creditors: amounts falling due after more than one year	5	( 445,095)		( 400,257)
Net liabilities		( 3,035,176)		( 1,920,780)
Capital and reserves
Called-up share capital		100		100
Profit and loss account		( 3,035,276 )		( 1,920,880 )
Total shareholder's deficit		( 3,035,176)		( 1,920,780)

For the financial year ending 31 December 2024 the Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

• The member has not required the Company to obtain an audit of its financial statements for the financial year in accordance with section 476;
• The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements; and
• These financial statements have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime and a copy of the Statement of Income and Retained Earnings has not been delivered.

The financial statements of Document 360 Limited (registered number: 13728159) were approved and authorised for issue by the Board of Directors on 01 September 2025. They were signed on its behalf by:

M. V. Saravana-Kumar Director

1. Accounting policies

The principal accounting policies are summarised below. They have all been applied consistently throughout the financial year and to the preceding financial year, unless otherwise stated.

General information and basis of accounting

Document 360 Limited (the Company) is a private company, limited by shares, incorporated in the United Kingdom under the Companies Act 2006 and is registered in England and Wales. The address of the Company's registered office is Unit 2 White Oak Square, London Road, Swanley, BR8 7AG, United Kingdom.

The financial statements have been prepared under the historical cost convention, modified to include certain items at fair value, and in accordance with ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’ issued by the Financial Reporting Council, including Section 1A of Financial Reporting Standard 102 (FRS102), and the requirements of the Companies Act 2006 as applicable to companies subject to the small companies regime.

The functional currency of Document 360 Limited is considered to be pounds sterling because that is the currency of the primary economic environment in which the Company operates.

These financial statements are separate financial statements.

Going concern

During the year the Company made a loss, and at the year-end the Company has net liabilities. Having taken into account all available information about the Company's trading prospects and cashflow requirements for 12 months from the date of approval of the financial statements, the directors consider that the Company is a going concern given the expected future performance of the Group, and that the Group will support the Company going forward for any liabilities that fall due.

Foreign currency

Transactions in foreign currencies are recorded at the rate of exchange at the date of the transaction. Monetary assets and liabilities denominated in foreign currencies at the Balance Sheet date are reported at the rates of exchange prevailing at that date.

Exchange differences are recognised in the Statement of Income and Retained Earnings in the period in which they arise on monetary items.

Turnover

Revenue is recognised to the extent that it is probable that the economic benefits will flow to the Company and the revenue can be reliably measured. Revenue is measured as the fair value of the consideration received or receivable, excluding discounts, rebates, value added tax and other sales taxes.

Software licensing income is recognised in the period to which the license relates.

Revenue from a contract to provide services is recognised in the period in which the services are provided in accordance with the stage of completion of the contract when all of the following conditions are satisfied:

* the amount of revenue can be measured reliably;
* it is probable that the Company will receive the consideration due under the contract;
* the stage of completion of the contract at the end of the reporting period can be measured reliably; and
* the costs incurred and the costs to complete the contract can be measured reliably.

Interest income

Interest income is recognised when it is probable that the economic benefits will flow to the Company and the amount of revenue can be measured reliably. Interest income is accrued on a time basis, by reference to the principal outstanding at the effective interest rate applicable, which is the rate that exactly discounts estimated future cash receipts through the expected life of the financial asset to that asset's net carrying amount on initial recognition.

Employee benefits

Defined contribution schemes
The Company operates a defined contribution scheme. The amount charged to the Statement of Income and Retained Earnings in respect of pension costs and other post-retirement benefits is the contributions payable in the financial year. Differences between contributions payable in the financial year and contributions actually paid are included as either accruals or prepayments in the Balance Sheet.

Taxation

Current tax
Current tax is provided at amounts expected to be paid (or recoverable) using the tax rates and laws that have been enacted or substantively enacted at the Balance Sheet date.

Deferred tax
Deferred tax arises as a result of including items of income and expenditure in taxation computations in periods different from those in which they are included in the Company's financial statements. Deferred tax is provided in full on timing differences which result in an obligation to pay more or less tax at a future date, at the average tax rates that are expected to apply when the timing differences reverse, based on enacted or substantively enacted tax rates and laws. Deferred tax assets and liabilities are not discounted.

The carrying amount of deferred tax assets are reviewed at each reporting date and a valuation allowance is set up against deferred tax assets so that the net carrying amount equals the highest amount that is more likely than not to be recovered based on current or future taxable profit. Deferred tax assets are recognised only to the extent that it is probable that future taxable profit will be available against which the temporary differences can be utilised.

Trade and other debtors

Short-term debtors are measured at transaction price, less any impairment.

Cash and cash equivalents

Cash and cash equivalents are represented by cash in hand and deposits with financial institutions repayable without penalty on notice of not more than 24 hours.

Trade and other creditors

Short-term creditors are measured at the transaction price. Other financial liabilities, including bank loans, are initially recognised at fair value, and subsequently stated at amortised cost using the effective interest rate method.

Financial instruments

The Company only enters into basic financial instrument transactions that result in the recognition of financial assets and liabilities like trade and other debtors and creditors and loans from related parties.

Investments
Investments in non-convertible preference shares and non-puttable ordinary or preference shares (where shares are publicly traded or their fair value is reliably measurable) are measured at fair value through the Statement of Income and Retained Earnings. Where fair value cannot be measured reliably, investments are measured at cost less impairment.

Provisions

Provisions are recognised when the Company has a present obligation (legal or constructive) as a result of a past event, it is probable that the Company will be required to settle that obligation and a reliable estimate can be made of the amount of the obligation.

The amount recognised as a provision is the best estimate of the consideration required to settle the present obligation at the Balance Sheet date, taking into account the risks and uncertainties surrounding the obligation. Where a provision is measured using the cash flows estimated to settle the present obligation, its carrying amount is the present value of those cash flows (when the effect of the time value of money is material).

When some or all of the economic benefits required to settle a provision are expected to be recovered from a third party, a receivable is recognised as an asset if it is virtually certain that reimbursement will be received and the amount of the receivable can be measured reliably.

2. Employees

	2024		2023
	Number		Number
Monthly average number of persons employed by the Company during the year, including directors	2		2

3. Debtors

	2024		2023
	£		£
Trade debtors	1,135,202		902,089
Prepayments	41,114		4,121
Other debtors	24,919		28,250
	1,201,235		934,460

4. Creditors: amounts falling due within one year

	2024		2023
	£		£
Bank overdrafts	21		21
Trade creditors	81,047		15,854
Amounts owed to Group undertakings	2,099,503		2,680,563
Accruals and deferred income	2,966,425		2,423,666
Other taxation and social security	23,983		25,482
	5,170,979		5,145,586

Amounts owed to Group undertakings are repayable on demand and do not bear interest.

5. Creditors: amounts falling due after more than one year

	2024		2023
	£		£
Deferred income	445,095		400,257

6. Deferred tax

	2024		2023
	£		£
At the beginning of financial year	0		274,357
Charged to the Statement of Income and Retained Earnings	0		( 274,357)
At the end of financial year	0		0

7. Related party transactions

Other related party transactions

During the year there were purchases made from Kovai Systems India Pvt Ltd, a company under common control, totalling £3,924,259 (2023: £726,568). At the year-end, a balance of £nil (2023: £nil) was due from Kovai Systems India Pvt Ltd.

The Company takes advantage of the small companies' exemption and therefore does not report related party transactions with wholly-owned group companies.

8. Ultimate controlling party

The ultimate parent company is Kovai Holdings Limited, which is a private company, limited by shares, and is registered in England and Wales. The address of its registered office is Unit 2 White Oak Square, London Road, Swanley, BR8 7AG.

The ultimate controlling party is M. V. Saravana-Kumar by virtue of their shareholding in Kovai Holdings Limited.