Foundry House Community Centre, Pembroke - Charities report

REGISTERED COMPANY NUMBER: 05216985 (England and Wales)

REGISTERED CHARITY NUMBER: 1106323

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

FOR

FOUNDRY HOUSE COMMUNITY CENTRE,

PEMBROKE LTD

Page

Report of the Trustees

1

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

to

8

Notes to the Financial Statements

9

to

16

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The Charity's objects are:

To promote the benefit of all who live and/or work in the Town of Pembroke (as designated by the electoral boundary) without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organizations in a common effort to advance education, to improve the physical and economic conditions of life in the area of benefit and to provide facilities in the interests of social welfare for recreation and leisure-time occupation. The Charity shall be non-party in politics and non-sectarian in religion.

Aims

2024 continues to be busy with volunteer activity. We had resignations from Mr Pete Coleman, Mrs Christine Gwyther and Mr James Ramage. Foundry House and St Oswald's enterprises continue to prosper.

Bookings during 2024 remain stable with around 60 individuals and organisations using the facilities. The extension remains a project with the prospect of finding grants which will enable completion. The trustees are also in discussions with Pembrokeshire Pride with a view to them taking on the extension project, enabling them to have a permanent home and lively hub.

Report From St Oswald's Community Garden

What a difference a year makes! Last year's rain made gardening difficult and kept visitors away. This year, with more sunshine, the garden has flourished. Our potatoes, rhubarb, peas, beans, tomatoes, and cucumbers are thriving, and the apple trees are heavy with fruit - a happy harvest ahead!

The garden is full of colour, with nasturtiums, lavender, and sweet william brightening every corner. Wildlife and pollinators, including a resident badger, are making regular appearances.

We held a successful Plant Sale-thank you to everyone who donated, bought plants, or simply stopped by. Funds raised go towards essentials like mulch and timber for raised beds, though we still rely on donations and reuse wherever possible.

We said goodbye to two dedicated volunteers, Lesley and Andrew, who moved closer to family. Their absence is deeply felt, but their contributions won't be forgotten.

We're always keen for new helpers - no experience necessary, just a love of being outdoors or enjoying a cuppa in the shed.

Thanks as always to ATEB for allowing us to use the garden space. With fewer hands and many of us getting older, we'd love to see a new generation step in and keep this special place thriving.

For now, we'll turn our thoughts to harvest-and planning for next year.

We continue to open on a Thursday, weather permitting.

Holyland Woods

After a 12-month period of notice, the Holyland Woods subgroup was dissolved at the 2024 AGM. It was decided to return the liability to the owners of the woods which we hope to complete in 2025

Current activities and plans for the future

Financial review

On 23 December 2024 the charity's No1 account held £18,885.53 of unrestricted funds. A restricted reserve of £5,061.11. To allow for unforeseen expenses, the trustees intend to retain reserve funds in excess of £5,000.00

Future development:

The Trustees have set out their long-term goals which are:

- To be financially sustainable with a balanced spread of sources of income and substantial unrestricted general and building maintenance reserves.

- To have Foundry House fully used with income covering running costs.

- To have a more diverse board of trustees that is representative of the community, in particular including some younger trustees, and who have a broad range of skills they can use for the benefit of the organisation including financial skills.

- To maintain an active group of volunteers working at Foundry House, St Oswald's Community Garden.

- To implement a more interactive website

- To upgrade the Hallmaster booking system.

- To embark on a programme of interior refurbishment to all areas.

- To explore options for completing the extension

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

The Charity owns and manages Pembroke's Community Centre and works with the community, partner organisations and key stakeholders to develop and manage a range of community-based projects with volunteers.

Board of Trustees

Members

Management Group

Sub Groups

Open to all

St Oswald's community garden

Foundry House user group
representatives

Project sub-group
representatives

Partner and key stakeholder
representatives

Board meetings are held each quarter, which members of the Charity may attend, to receive reports from the Foundry House Management Group, the Chair of the Board of Trustees and the representatives of sub-groups and affiliated groups.

The organisation is run by a Board of Trustees who manage the volunteer cadre.

Statement of key policies

The organisation has a number of key policies listed as follow, which are reviewed annually:

· Child and vulnerable adult protection

· Data Protection

· Environment and Ethical Policy

· Equal Opportunities including a Welsh Language Statement

· Health and Safety

· Volunteer Policy

Relationships with related parties

Membership:

Membership is open to all who live and/or work in and around Pembroke for an annual fee of £5.00. Towards the end of 2024 the membership scheme was frozen pending review. Al paid up members were permitted an extension of their current membership until the review was completed. Members are entitled to vote at General Meetings and to put themselves forward to become Trustees of the Charity.

Sub-groups:

The sub-groups, one of whose members must be a Trustee, are run by the volunteers who develop and deliver their projects. Sub-groups make regular reports to the Management Group and seek Trustee's approval of all fundraising and expenditure. These affiliated groups have member representatives with voting rights at general meetings.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Statement of major risks:

The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

These outcomes are an important part of the risk assessment for the organisation which aims to recover the full costs through a sustainable spread of grant funding, sales and fundraising and to establish growing unrestricted reserves in line with the Reserves Policy.

The Trustees have identified the following major risks:

· The arrival of a more virulent variant of COVID-19 or the appearance a new pandemic virus

· Inability to secure and increase unrestricted funding and establish reserves

· Difficulty in securing grant funding to develop key projects

· Lack of volunteers or volunteers dropping out resulting in a reduction in volunteer time

· Low membership take up

· Flooding of building due to extreme weather events

· Vulnerabilities due to the effects of climate change

· Rising fuel bills and costly maintenance or repairs to the building

These risks are being monitored on a regular basis at management group meetings.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05216985 (England and Wales)

Registered Charity number

1106323

Registered office

Foundry House

Orange Way

The Commons

Pembroke

Pembrokeshire

SA71 4DR

Trustees

Mr J Hayes (resigned 24/8/2024)

Mrs V H McInally

Mr P R Coleman (resigned 30/9/2024)

Mrs A E Mortenson

Mrs R Cowen

Mr J A Ramage (resigned 30/9/2024)

Mrs C Gwyther (resigned 30/9/2024)

Independent Examiner

Kenneth Randall

Llewelyn Davies

Chartered Accountants

50 Queen Street

Pembroke Dock

Pembrokeshire

SA72 6JE

Approved by order of the board of trustees on 16 September 2025 and signed on its behalf by:

Mrs R Cowen - Trustee

Independent examiner's report to the trustees of Foundry House Community Centre, Pembroke Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Kenneth Randall

Llewelyn Davies

Chartered Accountants

50 Queen Street

Pembroke Dock

Pembrokeshire

SA72 6JE

16 September 2025

2024

2023

Unrestricted

Restricted

Total

funds

Notes

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

1,315

-

1,315

14,530

Charitable activities

3

Rental income and fees

32,958

-

32,958

22,942

Total

34,273

-

34,273

37,472

EXPENDITURE ON

Charitable activities

4

Direct costs

28,402

15,397

43,799

54,627

NET INCOME/(EXPENDITURE)

5,871

(15,397

)

(9,526

)

(17,155

)

RECONCILIATION OF FUNDS

Total funds brought forward

77,901

528,839

606,740

623,895

TOTAL FUNDS CARRIED FORWARD

83,772

513,442

597,214

606,740

2024

2023

Unrestricted

Restricted

Total

funds

Notes

£

FIXED ASSETS

Tangible assets

9

63,183

605,252

668,435

687,268

CURRENT ASSETS

Debtors

10

4,476

-

4,476

1,732

Cash at bank

26,133

654

26,787

23,143

30,609

654

31,263

24,875

CREDITORS

Amounts falling due within one year

11

(10,019

)

(2

)

(10,021

)

(10,020

)

NET CURRENT ASSETS

20,590

652

21,242

14,855

TOTAL ASSETS LESS CURRENT

LIABILITIES

83,773

605,904

689,677

702,123

ACCRUALS AND DEFERRED INCOME

12

-

(92,463

)

(92,463

)

(95,383

)

NET ASSETS

83,773

513,441

597,214

606,740

FUNDS

13

Unrestricted funds

83,773

77,901

Restricted funds

513,441

528,839

TOTAL FUNDS

597,214

606,740

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with and delivered in accordance with the special provisions applicable to small charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 16 September 2025 and were signed on its behalf by:

Mrs R Cowen - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property

-

2% on cost

Improvements to property

-

2% on cost

Plant and machinery

-

15% on reducing balance

Fixtures and fittings

-

15% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Grants

Income grants are credited to income on receipt, capital grants are held as deferred income and released over the life of the asset.

Voluntary income

Voluntary income is received by way of donations and gifts and is included in full on receipt.

2.	DONATIONS AND LEGACIES

2024

2023

£

Donations

315

475

Grants

1,000

14,055

1,315

14,530

Grants received, included in the above, are as follows:

2024

2023

£

Pembrokeshire County Council

-

14,055

PLANED

1,000

-

1,000

14,055

3.	INCOME FROM CHARITABLE ACTIVITIES

2024

2023

Activity

£

Rental income and fees

32,958

22,942

4.	CHARITABLE ACTIVITIES COSTS

Support

Direct

costs (see

Costs

note 5)

Totals

£

Direct costs

9,265

34,534

43,799

5.	SUPPORT COSTS

Governance

Management

Finance

costs

Totals

£

Direct costs

32,846

297

1,391

34,534

6.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2024

2023

£

Depreciation - owned assets

18,833

18,862

7.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023.

8.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

funds

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

14,530

-

14,530

Charitable activities

Rental income and fees

22,942

-

22,942

Total

37,472

-

37,472

EXPENDITURE ON

Charitable activities

Direct costs

36,424

18,203

54,627

NET INCOME/(EXPENDITURE)

1,048

(18,203

)

(17,155

)

RECONCILIATION OF FUNDS

Total funds brought forward

76,853

547,042

623,895

TOTAL FUNDS CARRIED FORWARD

77,901

528,839

606,740

9.	TANGIBLE FIXED ASSETS

Improvements

Freehold

to

Plant and

property

machinery

£

COST

At 1 January 2024 and

31 December 2024

142,354

794,501

4,391

DEPRECIATION

At 1 January 2024

49,349

200,752

4,123

Charge for year

2,847

15,890

40

At 31 December 2024

52,196

216,642

4,163

NET BOOK VALUE

At 31 December 2024

90,158

577,859

228

At 31 December 2023

93,005

593,749

268

Fixtures

and

Computer

fittings

equipment

Totals

£

COST

At 1 January 2024 and

31 December 2024

1,301

521

943,068

DEPRECIATION

At 1 January 2024

1,160

416

255,800

Charge for year

21

35

18,833

At 31 December 2024

1,181

451

274,633

NET BOOK VALUE

At 31 December 2024

120

70

668,435

At 31 December 2023

141

105

687,268

10.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2024

2023

£

Trade debtors

2,744

-

Other debtors

1,732

4,476

1,732

11.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2024

2023

£

Other creditors

9,181

9,179

Accrued expenses

840

841

10,021

10,020

12.	ACCRUALS AND DEFERRED INCOME

2024

2023

£

Accruals and deferred income

92,463

95,383

National Assembly of Wales grant of £155.000 was received in the year ended 31 August 2007. £145,997 was deferred to be released against depreciation in respect of Foundry House over the life of the asset, the balance of £9,003 was credited to income in the year of receipt.

13.	MOVEMENT IN FUNDS

Net

movement

At

At 1.1.24

in funds

31.12.24

£

Unrestricted funds

General fund

77,901

5,872

83,773

Restricted funds

Millpond fund

61

(9

)

52

Foundry house

459

73

532

WAG Refurbishment

311,874

(9,307

)

302,567

Big Lottery Fund Grant

215,684

(6,120

)

209,564

Holyland Wood

636

-

636

Supporting Community Action Fund

125

(35

)

90

528,839

(15,398

)

513,441

TOTAL FUNDS

606,740

(9,526

)

597,214

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

34,273

(28,401

)

5,872

Restricted funds

Millpond fund

-

(9

)

(9

)

Foundry house

-

73

WAG Refurbishment

-

(9,307

)

(9,307

)

Big Lottery Fund Grant

-

(6,120

)

(6,120

)

Supporting Community Action Fund

-

(35

)

(35

)

-

(15,398

)

(15,398

)

TOTAL FUNDS

34,273

(43,799

)

(9,526

)

Comparatives for movement in funds

Net

movement

At

At 1.1.23

in funds

31.12.23

£

Unrestricted funds

General fund

76,853

1,048

77,901

Restricted funds

Millpond fund

72

(11

)

61

Foundry house

387

72

459

WAG Refurbishment

321,181

(9,307

)

311,874

Big Lottery Fund Grant

221,819

(6,135

)

215,684

Holyland Wood

635

1

636

Supporting Community Action Fund

2,948

(2,823

)

125

547,042

(18,203

)

528,839

TOTAL FUNDS

623,895

(17,155

)

606,740

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

37,472

(36,424

)

1,048

Restricted funds

Millpond fund

-

(11

)

(11

)

Foundry house

(1

)

73

72

WAG Refurbishment

-

(9,307

)

(9,307

)

Big Lottery Fund Grant

-

(6,135

)

(6,135

)

Holyland Wood

-

1

Supporting Community Action Fund

1

(2,824

)

(2,823

)

-

(18,203

)

(18,203

)

TOTAL FUNDS

37,472

(54,627

)

(17,155

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.1.23

in funds

31.12.24

£

Unrestricted funds

General fund

76,853

6,920

83,773

Restricted funds

Millpond fund

72

(20

)

52

Foundry house

387

145

532

WAG Refurbishment

321,181

(18,614

)

302,567

Big Lottery Fund Grant

221,819

(12,255

)

209,564

Holyland Wood

635

1

636

Supporting Community Action Fund

2,948

(2,858

)

90

547,042

(33,601

)

513,441

TOTAL FUNDS

623,895

(26,681

)

597,214

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

71,745

(64,825

)

6,920

Restricted funds

Millpond fund

-

(20

)

(20

)

Foundry house

(1

)

146

145

WAG Refurbishment

-

(18,614

)

(18,614

)

Big Lottery Fund Grant

-

(12,255

)

(12,255

)

Holyland Wood

-

1

Supporting Community Action Fund

1

(2,859

)

(2,858

)

-

(33,601

)

(33,601

)

TOTAL FUNDS

71,745

(98,426

)

(26,681

)

14.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2024.