The Film Place Charity Accounts

COMPANY REGISTRATION NUMBER: 03739675

CHARITY REGISTRATION NUMBER: 1075315

The Film Place

Company Limited by Guarantee

Unaudited Financial Statements

31 March 2025

The Film Place

Company Limited by Guarantee

Financial Statements

Year ended 31 March 2025

	Page

Trustees' annual report (incorporating the director's report)	1

Independent examiner's report to the trustees	4

Statement of financial activities (including income and expenditure account)	5

Statement of financial position	6

Notes to the financial statements	7

The Film Place

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report)

Year ended 31 March 2025

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2025 .

Reference and administrative details

Registered charity name	The Film Place

Charity registration number	1075315

Company registration number	03739675

Principal office and registered	Yeomanry House
office	Hunter Street
	Buckingham
	MK18 1EG
	Bucks

The trustees

	N Brash
	P J Hoare
	M L White
	M G Dalzell
	G C Hull
	M C Pringle

The Trustees, who are also Directors of the Charity for the purposes of the Companies Act 2006, present their report with the financial statements of the Charity for the year ended 31 March 2025. The Trustees have adopted the provisional Accounting and Reporting by the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Company secretary	M L White

Independent examiner	Reid & Co Corporate Services Limited
	Artemis House
	4a Bramley Road
	Mount Farm
	Milton Keynes
	MK1 1PT

Structure, governance and management

The organisation is a charitable company limited by guarantee, incorporated on 24th March 1999 and registered as a charity on 30 April 1999.

The Charity was created by its Memorandum of Association which established the Object and powers of the charitable company and is governed under its Articles of Association. Under these Articles the Board of Trustees are elected at the AGM to serve a period of three years, subject to ratification at each AGM.

Objectives and activities

The Objective of the Charity is to provide an Independent, Community Cinema benefitting the town of Buckingham and its environs. To screen a wide-ranging choice of film, both popular and cultural, for the engagement of all ages and sections of the community to advance education, skills, appreciation and understanding of the performing arts via film and digital technologies.

The Charity remains totally focused upon the ' The Film Place ', having changed its name in March 2018 from the Buckingham Centre for The Art.

Achievements and performance

2024-5 was yet another challenging year for us. Whilst, now firmly established in the University of Buckingham Vinson Building, a number of technical/equipment obstacles did present us with the unending task of maintaining functional Audio and Visual (AV) equipment on a weekly basis. This was mainly down to the University software issues which we hope will be addressed in 2025-6.

There have been a number of changes to the Joint Management Committee (JMC) with resignations from our University Representative, our Volunteer Co-ordinator and Advert Sequence Producer. All positions have been filled either by a new recruit or covered by existing committee member. Progress has also been made to increase our general core of volunteers which include Team Leaders, Helpers and Projectionist.

Low audience numbers throughout the year have been a concern and the cause of a significant loss in revenue, fortunately adequately covered by our reserves.

We believe, this was due to a number of reasons, a hangover from Covid, a lack of quality films possibly due to the strike of script writers in the USA, the increasing number of films being restricted to streaming platforms etc. That said, we have endeavoured to counteract this demise with more publicity, a greater mix of genres of film and other offerings. Further, a number of ideas have been tried, e.g. special events, classic nights, multi showing of blockbuster films, e.g. the Oscar nominations and wine sales certainly helped.

Whilst our operating costs did increase throughout the year, they were slightly lower than initially expected and budgeted for.

Our booking system and cashless way of operating continues to work very well, we receive good support and enhancements from Ticket Source, our booking agent.

We must extend our gratitude to the University of Buckingham for allowing us hire the Vinson Building and theatre facility for the showing of films. We also appreciate the financial support given by donations from Friends of the Film Place, many of whom have been with us for years.

At the beginning this financial year the Trustees and Management Committee agreed to invested a substantial sum from our general reserve account at Barclays in to a much higher yielding fixed term bond via Shawbrook Bank. This proved to be a sound decision and will be repeated in 2025-6.

Our success is also directly linked to the hard work of the team that make up The Film Place, from the Trustees, JMC and of course, our volunteers. We would like to personally thank every member for their energy, commitment and consistency driving our enterprise forward.

Chair of Trustees

Financial review

The income resources for the year amounted to: £20,232 all of which were unrestricted. The Charity had an overall loss of £3,211 which, when deducted to unrestricted reserves at 31 March 2024 gave £27,264 to carry forward at 31 March 2025.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

The trustees' annual report was approved on 22 July 2025 and signed on behalf of the board of trustees by:

M G Dalzell

Trustee

The Film Place

Company Limited by Guarantee

Independent Examiner's Report to the Trustees of The Film Place

Year ended 31 March 2025

I report to the trustees on my examination of the financial statements of The Film Place ('the charity') for the year ended 31 March 2025.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

2. the financial statements do not accord with those records; or

3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Reid & Co Corporate Services Limited Independent Examiner

Artemis House 4a Bramley Road Mount Farm Milton Keynes MK1 1PT

22 July 2025

The Film Place

Company Limited by Guarantee

Statement of Financial Activities

(including income and expenditure account)

Year ended 31 March 2025

	2025		2024
	Unrestricted funds	Total funds	Total funds
Note	£	£	£

Income and endowments

Donations and legacies	5	1,745	1,745	1,541
Other trading activities	6	18,487	18,487	22,067
		--------	--------	--------
Total income		20,232	20,232	23,608
		--------	--------	--------

Expenditure

Expenditure on charitable activities	7,8	23,443	23,443	23,040
		--------	--------	--------
Total expenditure		23,443	23,443	23,040
		--------	--------	--------

	--------	--------	--------
Net (expenditure)/income and net movement in funds	( 3,211)	( 3,211)	568
	--------	--------	--------

Reconciliation of funds

Total funds brought forward	30,475	30,475	29,907
	--------	--------	--------
Total funds carried forward	27,264	27,264	30,475
	--------	--------	--------

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The Film Place

Company Limited by Guarantee

Statement of Financial Position

31 March 2025

	2025	2024
Note	£	£

Fixed assets

Tangible fixed assets	13	1,802	1,142

Current assets

Stocks	14	491	220
Debtors	15	2,224	876
Cash at bank and in hand		25,057	30,770
		--------	--------
		27,772	31,866

Creditors: amounts falling due within one year	16	2,310	2,533
		--------	--------
Net current assets		25,462	29,333
		--------	--------
Total assets less current liabilities		27,264	30,475
		--------	--------
Net assets		27,264	30,475
		--------	--------

Funds of the charity

Unrestricted funds		27,264	30,475
		--------	--------
Total charity funds	17	27,264	30,475
		--------	--------

For the year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476 ;

- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements .

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

These financial statements were approved by the board of trustees and authorised for issue on 22 July 2025 , and are signed on behalf of the board by:

M G Dalzell

Trustee

The Film Place

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 31 March 2025

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Yeomanry House, Hunter Street, Buckingham, MK18 1EG, Bucks.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

There is no uncertainty in relation to these financial statements.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. - legacy income is recognised when receipt is probable and entitlement is established. - income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. - income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: - expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. - expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. - other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Operating leases

Lease payments are recognised as an expense over the lease term on a straight-line basis. The aggregate benefit of lease incentives is recognised as a reduction to expense over the lease term, on a straight-line basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses. An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Plant and machinery	-	25% reducing balance
Fixtures and fittings	-	25% reducing balance

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets. For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.

Stocks

Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

Financial instruments

A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost. Where investments in shares are publicly traded or their fair value can otherwise be measured reliably, the investment is subsequently measured at fair value with changes in fair value recognised in income and expenditure. All other such investments are subsequently measured at cost less impairment. Other financial instruments, including derivatives, are initially recognised at fair value, unless payment for an asset is deferred beyond normal business terms or financed at a rate of interest that is not a market rate, in which case the asset is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Other financial instruments are subsequently measured at fair value, with any changes recognised in the statement of financial activities, with the exception of hedging instruments in a designated hedging relationship.

Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised. For all equity instruments regardless of significance, and other financial assets that are individually significant, these are assessed individually for impairment. Other financial assets are either assessed individually or grouped on the basis of similar credit risk characteristics. Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised.

4. Limited by guarantee

The company is limited by guarantee.

5. Donations and legacies

Unrestricted Funds	Total Funds 2025	Unrestricted Funds	Total Funds 2024
£	£	£	£

Donations

Other donations and grants	1,646	1,646	1,468	1,468
Gift aid recoverable	99	99	73	73
	-------	-------	-------	-------
	1,745	1,745	1,541	1,541
	-------	-------	-------	-------

6. Other trading activities

	Unrestricted Funds	Total Funds 2025	Unrestricted Funds	Total Funds 2024
	£	£	£	£
Ticket sales	15,457	15,457	18,155	18,155
Advertising income	717	717	738	738
Confectionery sales	2,313	2,313	3,174	3,174
	--------	--------	--------	--------
	18,487	18,487	22,067	22,067
	--------	--------	--------	--------

7. Expenditure on charitable activities by fund type

	Unrestricted Funds	Total Funds 2025	Unrestricted Funds	Total Funds 2024
	£	£	£	£
Activity type 1	23,443	23,443	23,040	23,040
	--------	--------	--------	--------

8. Expenditure on charitable activities by activity type

	Activities undertaken directly	Total funds 2025	Total fund 2024
	£	£	£
Activity type 1	23,443	23,443	23,040
	--------	--------	--------

9. Net (expenditure)/income

Net (expenditure)/income is stated after charging/(crediting):

	2025	2024
	£	£
Depreciation of tangible fixed assets	601	398
Operating lease rentals	2,568	2,682
	-------	-------

10. Independent examination fees

	2025	2024
	£	£

Fees payable to the independent examiner for:

Independent examination of the financial statements	432	387
	----	----

11. Staff costs

The average head count of employees during the year was Nil (2024: Nil).

No employee received employee benefits of more than £60,000 during the year (2024: Nil).

12. Trustee remuneration and expenses

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 or 31 March 2024.

13. Tangible fixed assets

	Plant and machinery	Fixtures and fittings	Total
	£	£	£
Cost
At 1 April 2024	1,652	4,115	5,767
Additions	1,132	129	1,261
	-------	-------	-------
At 31 March 2025	2,784	4,244	7,028
	-------	-------	-------
Depreciation
At 1 April 2024	1,217	3,408	4,625
Charge for the year	392	209	601
	-------	-------	-------
At 31 March 2025	1,609	3,617	5,226
	-------	-------	-------
Carrying amount
At 31 March 2025	1,175	627	1,802
	-------	-------	-------
At 31 March 2024	435	707	1,142
	-------	-------	-------

14. Stocks

	2025	2024
	£	£
Raw materials and consumables	491	220
	----	----

15. Debtors

	2025	2024
	£	£
Trade debtors	1,817	565
Prepayments and accrued income	407	311
	-------	----
	2,224	876
	-------	----

16. Creditors: amounts falling due within one year

	2025	2024
	£	£
Trade creditors	1,890	2,113
Accruals and deferred income	420	420
	-------	-------
	2,310	2,533
	-------	-------

17. Analysis of charitable funds

Unrestricted funds

	At 1 April 2024	Income	Expenditure	At 31 March 2025
	£	£	£	£
General funds	30,475	20,232	(23,443)	27,264
	--------	--------	--------	--------

	At 1 April 2023	Income	Expenditure	At 31 March 2024
	£	£	£	£
General funds	29,907	23,608	(23,040)	30,475
	--------	--------	--------	--------

18. Analysis of net assets between funds

	Unrestricted Funds	Total Funds 2025
	£	£
Tangible fixed assets	1,802	1,802
Current assets	27,772	27,772
Creditors less than 1 year	(2,310)	(2,310)
	--------	--------
Net assets	27,264	27,264
	--------	--------

	Unrestricted Funds	Total Funds 2024
	£	£
Tangible fixed assets	1,142	1,142
Current assets	31,866	31,866
Creditors less than 1 year	(2,533)	(2,533)
	--------	--------
Net assets	30,475	30,475
	--------	--------