REGISTERED COMPANY NUMBER: 07461177 (England and Wales)

REGISTERED CHARITY NUMBER: 1156393

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

FOR

CHASE MEADOW COMMUNITY CENTRE LTD

Page

Report of the Trustees

1

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

to

8

Notes to the Financial Statements

9

to

15

Chase Meadow Community Centre (CMCC)

Annual Report 2024

A reflection on our achievements, impact, and direction for the future

Introduction

This year has been one of growth, resilience, and deepened community connection. CMCC has continued to deliver its core program of support while expanding its reach to ensure inclusivity and accessibility for all. Our mission remains clear: to provide a welcoming space where individuals and families can connect, thrive, and find support.

OBJECTIVES AND ACTIVITIES

Objectives and aims

Ensuring Our Work Delivers Our Aims

We regularly review our aims and activities to ensure they align with our charitable objectives. Trustees assess outcomes and public benefit annually, helping us stay focused and responsive to community needs.

Focus of Our Work

Since opening in 2013, CMCC has grown into a vibrant hub. In 2024, we worked to:

o Identify and address gaps in provision

o Attract a more diverse range of users

o Maintain a sustainable and inclusive space

Significant activities

Partnerships

2024 has seen us continue to grow partnerships with a variety of organisations. Our main partner continues to be St Michael's Church who provide a range of services such as Mini Meadows Toddler Group and Make Lunch Holiday Hunger sessions from Chase Meadow Community Centre. Other partnerships of note are:

o The Gap who provide Youth Clubs and with whom we have expanded our partnership work to include resident support in West Warwick

o Transforming Communities Together Warwick, through whom we are able to deliver Your Farmer Mobile Supermarket and our monthly Bereavement Group.

o Warwickshire County Council Adult Learning Team, who have delivered cooking courses, parenting support and other adult learning to residents.

Room Hire and Revenue

CMCC offers flexible spaces for:

o Parties

o Corporate training

o Weekly clubs and activities

This accounts for approximately 60% of our annual income. Weekly footfall exceeds 700 people, with consistently positive feedback.

Sustainability and Future Plans

We have applied for funding to install solar panels in 2025-demonstrating our commitment to:

o Reducing emissions

o Lowering energy costs

o Promoting environmental responsibility

ACHIEVEMENTS AND PERFORMANCE

Community Groups and Activities

Group Name

Description and Impact

Sing For Joy

Weekly singing for wellbeing; 40+ attendees; strong links with social prescribers

Diamond Club & Fitness

Thriving social and fitness groups; 15-25 attendees; lasting friendships formed

The Crafting Tree

Weekly crafting group raises funds for local and international charities

Wellbeing Walks

Inclusive walks; 40+ participants; fosters new friendships and engagement

Chase Meadow Youth Club

Up to 20 attendees weekly across 2 age groups, providing positive relationships for young people in our communities

Bereavement Support

Small, supportive group; attendees report high emotional benefit

Friendship Fridays

Monthly lunch club for adults; homemade meals and informal social setting

Food and Social Support

Community Fridge

Runs weekly, offering:

o Low-cost food

o Toiletries and cleaning products

o Referrals to support services (e.g., Act on Energy, Citizen's Advice)

Our team also:

o Delivered groceries to housebound individuals

o Provided beds and essentials to families in need

o Supported refugee families in temporary housing

o Supported homeless residents and those in crisis

Events and Fundraisers

In 2024, we hosted:

o Spring Fun Day

o Summer Fayre

o Halloween Disco

o Christmas Fayre (our busiest yet!)

We also ran a Christmas Pop-Up Shop, ensuring every child received a gift-thanks to generous donations and tireless volunteers.

Looking Ahead

In 2025, we aim to:

o Expand outreach in West Warwick

o Launch dementia-friendly programming

o Install solar panels and reduce energy costs

o Continue building an inclusive, welcoming space for all

FINANCIAL REVIEW

Financial position

The charity continues to operate with careful and proactive financial management, led by the Centre Manager and supported by a small but dedicated team of volunteers.

Total income for the year was £131,954 (2023: £137,118), while total expenditure amounted to £129,312 (2023: £109,518), resulting in a modest surplus of £2,642 (2023: £27,600). Increased expenditure can be attributed to rising costs in almost all areas; staff costs, energy, materials, maintenance and contracts.

We have taken deliberate steps to control costs and increase income, as outlined in our Reserves Policy. In addition, we are actively exploring long-term sustainability measures-most notably, the installation of solar panels-to address rising energy costs and demonstrate our environmental commitment to the local community.

Despite the natural increase in maintenance needs as the building ages, we remain confident that the measures implemented and planned will enable the Centre to continue operating at break-even through 2024 and beyond.

Principal funding sources

Our primary source of income remains space hire fees, which include bookings for parties, training sessions, and regular community activities.

Investment policy and objectives

The Management Committee maintains a designated 'sinking fund' of £5,000 to support the medium- to long-term upkeep of the building. This is supplemented by a matched contribution of £600 from St Michael's Church.

Reserves Policy

Reserves policy

The charity's policy is to maintain unrestricted reserves equivalent to three to six months of budgeted expenditure. For 2024, with a budgeted spend of £80,000, our target reserve range was £20,000 to £40,000-a target that has been consistently met.

Thanks to increased hires and prudent financial oversight, the Centre's financial outlook remains positive. However, we remain vigilant. As the building continues to age, we anticipate higher maintenance costs, which could place pressure on reserves. We are confident that the steps taken this year will allow us to maintain financial flexibility while continuing essential works.

Notably, some hirers now continue their bookings through school holidays, providing significant community benefit and contributing to our financial resilience.

Looking ahead, we are confident that with continued careful management, the Centre will remain financially stable and

break even by the end of 2025, even as we plan for further maintenance and refurbishment.

FUTURE PLANS

Subject to securing appropriate funding, the charity intends to continue delivering its core activities in the coming years.

Our priorities include:

o Increasing daytime room hire, particularly during underutilised periods

o Expanding usage during school holidays through funded programming

o Collaborating with other local charities and community centres to share services and reduce costs

o Growing our timetable of support groups

o Enhancing individualised support for community members

o Increasing volunteering opportunities, especially through the appointment of a Volunteer Coordinator, which we were able to do in October 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The directors of the company also serve as charity trustees under charity law and are referred to as members of the Management Committee.

In accordance with the Memorandum and Articles of Association, trustees are elected to serve for a term of three years, after which they must stand for re-election at the Annual General Meeting. All trustees serve voluntarily and receive no financial benefit from the charity.

Organisational structure

The Management Committee meets at least bi-monthly and are responsible for the strategic direction and governance of the charity. The Committee currently comprises seven members, each bringing valuable expertise from a range of professional backgrounds relevant to the Centre's work.

Induction and training of new trustees

All trustees are familiar with the day-to-day operations of the charity and are actively engaged in its practical work. New trustees are supported through informal induction and ongoing engagement with the Centre's activities.

Risk management

The trustees are committed to identifying and managing risks across all areas of the charity's operations. Systems and procedures are in place to mitigate risks and provide reasonable assurance against fraud and error.

A rolling plan ensures compliance with health and safety regulations for staff, volunteers, clients, and visitors. Risk assessments and safety protocols are regularly reviewed and updated to reflect best practice.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

07461177 (England and Wales)

Registered Charity number

1156393

Registered office

Chase Meadow Community Centre

Narrow Hall Meadow

Warwick

CV34 6BT

Trustees

A Bishop

Mrs A Wilkins

F Dahlmann

L C M Bartlett

Approved by order of the board of trustees on 17 September 2025 and signed on its behalf by:

F Dahlmann - Trustee

Independent examiner's report to the trustees of Chase Meadow Community Centre Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gregg Olner MPhil BA (Hons) FCA

17 September 2025

2024

2023

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

3

75,589

46,699

122,288

126,921

Other trading activities

4

8,979

-

8,979

9,866

Other income

-

687

687

331

Total

84,568

47,386

131,954

137,118

EXPENDITURE ON

Raising funds

5

2,789

3,600

6,389

6,061

Charitable activities

Cost of generating voluntary income

68,011

10,809

78,820

62,395

Other resources

41,623

2,480

44,103

41,062

Total

112,423

16,889

129,312

109,518

NET INCOME/(EXPENDITURE)

(27,855

)

30,497

2,642

27,600

Transfers between funds

15

23,888

(23,888

)

-

-

Net movement in funds

(3,967

)

6,609

2,642

27,600

RECONCILIATION OF FUNDS

Total funds brought forward

111,276

56,651

167,927

140,327

TOTAL FUNDS CARRIED FORWARD

107,309

63,260

170,569

167,927

2024

2023

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

11

35,796

6,758

42,554

47,727

CURRENT ASSETS

Debtors

12

2,042

5,000

7,042

5,000

Prepayments and accrued income

818

5,276

6,094

818

Cash at bank

70,144

51,808

121,952

121,454

73,004

62,084

135,088

127,272

CREDITORS

Amounts falling due within one year

13

(1,441

)

-

(1,441

)

(1,490

)

NET CURRENT ASSETS

71,563

62,084

133,647

125,782

TOTAL ASSETS LESS CURRENT LIABILITIES

107,359

68,842

176,201

173,509

CREDITORS

Amounts falling due after more than one year

14

(50

)

(5,582

)

(5,632

)

(5,582

)

NET ASSETS

107,309

63,260

170,569

167,927

FUNDS

15

Unrestricted funds

107,309

111,276

Restricted funds

63,260

56,651

TOTAL FUNDS

170,569

167,927

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 17 September 2025 and were signed on its behalf by:

F Dahlmann - Trustee

1.	COMPANY STATUS

The charity is a company limited by guarantee and incorporated in England and Wales. The members of the company are the trustees who are also the directors. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The charitable company's registered numbers and registered office address can be found in the Report of the Trustees.

2.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The accounts have been prepared in accordance with applicable accounting standards. The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably

Donations are included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for the beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include costs linked to the strategic management of the charity.

Irrecoverable VAT is charged as a cost against the act for which the expenditure is incurred.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery

-

25% on reducing balance

Fixtures and fittings

-

20% on cost and Straight line over 5 years

Computer equipment

-

33% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

3.	DONATIONS AND LEGACIES

2024

2023

£

£

Hall hire

75,193

76,405

Donations

47,095

50,516

122,288

126,921

4.	OTHER TRADING ACTIVITIES

2024

2023

£

£

Fundraising events

965

1,402

Cafe income

8,014

8,464

8,979

9,866

5.	RAISING FUNDS

Raising donations and legacies

2024

2023

£

£

Support costs

1,125

-

6.	SUPPORT COSTS

Governance

Management

costs

Totals

£

£

£

Raising donations and legacies

1,125

-

1,125

Other resources

472

2,750

3,222

1,597

2,750

4,347

7.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2024

2023

£

£

Depreciation - owned assets

12,735

14,242

Other operating leases

10,465

6,712

8.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023.

9.	AVERAGE NUMBER OF EMPLOYEES

During the year the average number of employees was 6 (2023 - 4).

10.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

102,237

24,684

126,921

Other trading activities

9,711

155

9,866

Other income

331

-

331

Total

112,279

24,839

137,118

EXPENDITURE ON

Raising funds

4,154

1,907

6,061

Charitable activities

Cost of generating voluntary income

62,395

-

62,395

Other resources

35,582

5,480

41,062

Total

102,131

7,387

109,518

NET INCOME

10,148

17,452

27,600

Transfers between funds

(39,199

)

39,199

-

Net movement in funds

(29,051

)

56,651

27,600

RECONCILIATION OF FUNDS

Total funds brought forward

140,327

-

140,327

TOTAL FUNDS CARRIED FORWARD

111,276

56,651

167,927

11.	TANGIBLE FIXED ASSETS

Fixtures

Plant and

and

Computer

machinery

fittings

equipment

Totals

£

£

£

£

COST

At 1 January 2024

76,801

-

1,296

78,097

Additions

547

7,015

-

7,562

At 31 December 2024

77,348

7,015

1,296

85,659

DEPRECIATION

At 1 January 2024

29,074

-

1,296

30,370

Charge for year

12,034

701

-

12,735

At 31 December 2024

41,108

701

1,296

43,105

NET BOOK VALUE

At 31 December 2024

36,240

6,314

-

42,554

At 31 December 2023

47,727

-

-

47,727

12.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2024

2023

£

£

Trade debtors

2,042

-

Other debtors

5,000

5,000

7,042

5,000

13.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2024

2023

£

£

Other creditors

-

50

Accruals and deferred income

1,441

1,440

1,441

1,490

14.	CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

2024

2023

£

£

Other creditors

5,632

5,582

15.	MOVEMENT IN FUNDS

Net

Transfers

movement

between

At

At 1.1.24

in funds

funds

31.12.24

£

£

£

£

Unrestricted funds

General fund

111,276

(27,855

)

23,888

107,309

Restricted funds

Management committee sinking fund

65

61

4,418

4,544

Church sinking fund

608

7

-

615

Projects fund

55,978

30,429

(28,306

)

58,101

56,651

30,497

(23,888

)

63,260

TOTAL FUNDS

167,927

2,642

-

170,569

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

84,568

(112,423

)

(27,855

)

Restricted funds

Management committee sinking fund

61

-

61

Church sinking fund

7

-

7

Projects fund

47,318

(16,889

)

30,429

47,386

(16,889

)

30,497

TOTAL FUNDS

131,954

(129,312

)

2,642

Comparatives for movement in funds

Net

Transfers

movement

between

At

At 1.1.23

in funds

funds

31.12.23

£

£

£

£

Unrestricted funds

General fund

140,327

10,148

(39,199

)

111,276

Restricted funds

Management committee sinking fund

-

-

65

65

Church sinking fund

-

-

608

608

Projects fund

-

17,452

38,526

55,978

-

17,452

39,199

56,651

TOTAL FUNDS

140,327

27,600

-

167,927

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

112,279

(102,131

)

10,148

Restricted funds

Projects fund

24,839

(7,387

)

17,452

TOTAL FUNDS

137,118

(109,518

)

27,600

A current year 12 months and prior year 12 months combined position is as follows:

Net

Transfers

movement

between

At

At 1.1.23

in funds

funds

31.12.24

£

£

£

£

Unrestricted funds

General fund

140,327

(17,707

)

(15,311

)

107,309

Restricted funds

Management committee sinking fund

-

61

4,483

4,544

Church sinking fund

-

7

608

615

Projects fund

-

47,881

10,220

58,101

-

47,949

15,311

63,260

TOTAL FUNDS

140,327

30,242

-

170,569