REGISTERED COMPANY NUMBER: 05626786 (England and Wales)

REGISTERED CHARITY NUMBER: 1113033

for

Page

Report of the Trustees  

1

to

3

Independent Examiner's Report  

4

Statement of Financial Activities  

5

Balance Sheet  

6

Notes to the Financial Statements  

7

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11

INTRODUCTION

The Trustees of Emersons Green Village Hall ("the Charity"), who are also Directors of the Charity for the purposes of the Companies Act 2006, are proud to present their report with the financial statements of the Charity for the year ended 31st December 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice ("SORP") applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland ("FRS 102") (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

Significant activities

Public benefit

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Emersons Green Village Hall is a company limited by guarantee, incorporated on 17 November 2005, and a charity registered with the Charity Commission for England and Wales on 20 February 2006. The company was established under a Memorandum of Association and is governed by its Articles of Association. In the event of the charity being dissolved, Members' liability is limited to a sum of £10. The Operational Staff report to the Board of Trustees, with the Chair of Trustees being the line manager for the senior leadership team of the Operational Staff. The Operational Staff is responsible for carrying out all areas of the Charity's activities.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05626786 (England and Wales)

Registered Charity number

1113033

Registered office

Emersons Green Village Hall

Emersons Way

Emersons Green

Bristol

South Glos

BS16 7AP

Trustees

T Cannon IT Director

Mrs D Clark Housewife

L A Hammond Self-Employed - Company Director

M Downes (appointed 18.1.24)

S Smart (resigned 31.1.24)

Dr C E Ruggiero (appointed 26.6.24)

Mrs C Lombardo (appointed 11.7.24) (resigned 17.5.25)

B K Aheer Senior Manager (resigned 25.7.24)

Company Secretary

Ms M Sparano

Independent Examiner

Monahans

Chartered Accountants

Hermes House

Fire Fly Avenue

Swindon

Wiltshire

SN2 2GA

FINANCES

Performance in 2024

The Charity made a profit of £2,077 in 2024, which is an immense improvement on the deficit in 2023. The Trustees and the Operational Staff worked collaboratively to achieve this and the Board of Trustees would like to thank our Operational Staff for their contribution to this impressive result.

Sinking Fund

The Charity leases the building and our landlord requires us to keep £50,000 as a Sinking Fund, referred to as a Dilapidation Reserve in our accounts, at all times.

Reserves

The Trustees have set a Reserves Policy, which is reviewed regularly. Our Reserves Policy requires us to keep six months of governance and operational costs in reserve. This amounted to £90,000 to £110,000 during 2024.

The Trustees identified a surplus in our free reserves of £18,136 at the end of 2024 and have earmarked this for increased staff costs, digital alterations and renewal of fixtures, fittings and furnishings within our facility during 2025. As the increase in staff costs also increases the amount which we are required to keep in reserve, due to this being included in our operational costs, the Trustees have amended the band of figures equalling six months' of governance and operational costs to £100,000 to £120,000 in our Reserves Policy for 2025.

Recognition of Our Volunteers, Partners, Stakeholders and Supporters

The Board of Trustees recognises that the work of Emersons Green Village Hall is only possible because of the dedication from its Trustees and Operational Staff. We particularly appreciate our volunteers, whether they serve on the Board of Trustees or assist our Charity operationally.

The Trustees are grateful for the input and donations received from individuals and organisations, which help us to remain at the heart of the community. We were especially pleased with the quality and quantity of responses to our Community Survey this year.

The Trustees value our partnerships with other organisations in the local area, whether it is co-producing activities with us; subsidising events run by us; cross-marketing with us; or providing support to us. We wish to express our gratitude specifically to Cool Ventures, Downend Round Table, Emersons Green Town Council, Fair Collective, Hays, Inclusive Change CIC, South Glos Parent Carers CIC and South Gloucestershire Council this year.

The Trustees are honoured that Emersons Green Town Council selected us as a provider of services it commissions in the local area during 2024. We continue to enjoy a collaborative and constructive working relationship with them, both for this specific purpose and in the wider sense.

Thank you to our volunteers, partners, stakeholders and supporters for your contributions to Emersons Green Village Hall.

Conclusion

Emersons Green Village Hall made significant progress in 2024, both financially in turning the 2023 deficit into a profit and in our aim to be at the heart of the community through our Objects. We will seek to build on this success and are excited for our future.

Approved by order of the board of trustees on 8 June 2025 and signed on its behalf by:

Mrs D Clark - Trustee

Independent examiner's report to the trustees of Emersons Green Village Hall ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.

accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.

the accounts do not accord with those records; or

3.

the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

R Branch

Monahans

Chartered Accountants

Hermes House

Fire Fly Avenue

Swindon

Wiltshire

SN2 2GA

Date: .............................................

2024

2023

Unrestricted

Restricted

Total

Total

funds

funds

funds

funds

Notes

£   

£   

£   

£   

INCOME AND ENDOWMENTS FROM

Donations and legacies

16,892

9,380

26,272

4,794

Room hire activities

2

144,587

-

144,587

128,624

Other income

6,696

-

6,696

2,973

Total

168,175

9,380

177,555

136,391

EXPENDITURE ON

Raising funds

28,106

-

28,106

23,769

Charitable activities

Hall running costs

137,992

9,380

147,372

132,862

Total

166,098

9,380

175,478

156,631

NET INCOME/(EXPENDITURE)

2,077

-

2,077

(20,240

)

RECONCILIATION OF FUNDS

Total funds brought forward

184,370

-

184,370

204,610

TOTAL FUNDS CARRIED FORWARD

186,447

-

186,447

184,370

2024

2023

Unrestricted

Restricted

Total

Total

funds

funds

funds

funds

Notes

£   

£   

£   

£   

FIXED ASSETS

Tangible assets

7

9,080

-

9,080

9,633

CURRENT ASSETS

Stocks

8

501

-

501

461

Debtors

9

14,673

-

14,673

13,984

Cash at bank

178,136

-

178,136

200,000

193,310

-

193,310

214,445

CREDITORS

Amounts falling due within one year

10

(15,943

)

-

(15,943

)

(39,708

)

NET CURRENT ASSETS

177,367

-

177,367

174,737

TOTAL ASSETS LESS CURRENT LIABILITIES

186,447

-

186,447

184,370

NET ASSETS

186,447

-

186,447

184,370

FUNDS

11

Unrestricted funds

186,447

184,370

TOTAL FUNDS

186,447

184,370

The financial statements were approved by the Board of Trustees and authorised for issue on 8 June 2025 and were signed on its behalf by:

D Clark - Trustee

1.

ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Fixtures and fittings

-

25% on reducing balance

Stocks

Taxation

Fund accounting

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme.  Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2.

ROOM HIRE ACTIVITIES

2024

2023

£   

£   

Fundraising events

21,549

24,265

General income

123,038

104,359

144,587

128,624

3.

NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2024

2023

£   

£   

Depreciation - owned assets

2,774

3,003

4.

TRUSTEES' REMUNERATION AND BENEFITS

Trustees' expenses

5.

STAFF COSTS

The average monthly number of employees during the year was as follows:

2024

2023

General

10

8

No employees received emoluments in excess of £60,000.

6.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

funds

funds

funds

£   

£   

£   

INCOME AND ENDOWMENTS FROM

Donations and legacies

-

4,794

4,794

Room hire activities

128,624

-

128,624

Other income

2,973

-

2,973

Total

131,597

4,794

136,391

EXPENDITURE ON

Raising funds

23,769

-

23,769

Charitable activities

Hall running costs

128,068

4,794

132,862

Total

151,837

4,794

156,631

NET INCOME/(EXPENDITURE)

(20,240

)

-

(20,240

)

RECONCILIATION OF FUNDS

Total funds brought forward

204,610

-

204,610

TOTAL FUNDS CARRIED FORWARD

184,370

-

184,370

7.

TANGIBLE FIXED ASSETS

Fixtures

and

fittings

£   

COST

At 1 January 2024

34,468

Additions

2,221

At 31 December 2024

36,689

DEPRECIATION

At 1 January 2024

24,835

Charge for year

2,774

At 31 December 2024

27,609

NET BOOK VALUE

At 31 December 2024

9,080

At 31 December 2023

9,633

8.

STOCKS

2024

2023

£   

£   

Stocks

501

461

9.

DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2024

2023

£   

£   

Trade debtors

5,907

5,730

Other debtors

46

-

Prepayments and accrued income

8,720

8,254

14,673

13,984

10.

CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2024

2023

£   

£   

Trade creditors

1,666

7,399

Social security and other taxes

-

971

VAT

4,055

2,859

Other creditors

1,317

6,574

Accrued expenses

8,905

21,905

15,943

39,708

11.

MOVEMENT IN FUNDS

Net

Transfers

movement

between

At

At 1.1.24

in funds

funds

31.12.24

£   

£   

£   

£   

Unrestricted funds

General fund

67,555

2,077

(800

)

68,832

Development fund

67,615

-

-

67,615

Dilapidation reserve

49,200

-

800

50,000

184,370

2,077

-

186,447

TOTAL FUNDS

184,370

2,077

-

186,447

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£   

£   

£   

Unrestricted funds

General fund

168,175

(166,098

)

2,077

Restricted funds

Hall floor repair

9,380

(9,380

)

-

TOTAL FUNDS

177,555

(175,478

)