Company No: 02856312 (England and Wales)

Contents

• Statement of Financial Position
• Notes to the Financial Statements

	Note	2024		2023
		£		£
				Restated - note 2
Fixed assets
Intangible assets	4	0		28,000
Tangible assets	5	141,227		104,888
		141,227		132,888
Current assets
Debtors	6	327,608		276,620
Cash at bank and in hand		77,072		143,423
		404,680		420,043
Creditors: amounts falling due within one year	7	( 258,782)		( 215,709)
Net current assets		145,898		204,334
Total assets less current liabilities		287,125		337,222
Provision for liabilities		( 14,996)		0
Net assets		272,129		337,222
Capital and reserves
Called-up share capital	8	10,000		10,000
Profit and loss account		262,129		327,222
Total shareholder's funds		272,129		337,222

For the financial year ending 31 December 2024 the Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Director's responsibilities:

• The member has not required the Company to obtain an audit of its financial statements for the financial year in accordance with section 476;
• The director acknowledges their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements; and
• These financial statements have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime and a copy of the Statement of Income and Retained Earnings has not been delivered.

The financial statements of The Chatham Archive & Document Storage Company Limited (registered number: 02856312) were approved and authorised for issue by the Director on 29 September 2025. They were signed on its behalf by:

M P Chauveau Director

1. Accounting policies

The principal accounting policies are summarised below. They have all been applied consistently throughout the financial year and to the preceding financial year, unless otherwise stated.

General information and basis of accounting

The Chatham Archive & Document Storage Company Limited (the Company) is a private company, limited by shares, incorporated in the United Kingdom under the Companies Act 2006 and is registered in England and Wales. The address of the Company's registered office is 645 Portslade Road, London, SW8 3DH, United Kingdom.

The financial statements have been prepared under the historical cost convention, modified to include certain items at fair value, and in accordance with Section 1A of Financial Reporting Standard 102 (FRS 102) ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ issued by the Financial Reporting Council and the requirements of the Companies Act 2006 as applicable to companies subject to the small companies regime.

The financial statements are presented in pounds sterling which is the functional currency of the Company and rounded to the nearest £.

Going concern

The director has assessed the Statement of Financial Position and likely future cash flows at the date of approving these financial statements. The director has a reasonable expectation that the Company has adequate resources to continue in operational existence and to meet its financial obligations as they fall due for at least 12 months from the date of signing these financial statements. Accordingly, they continue to adopt the going concern basis in preparing the financial statements.

Prior year adjustment

Where material misstatements are found in the prior year financial statements, the prior year figures are restated to enable comparability between the periods.

Turnover

Turnover is recognised at the fair value of the consideration received or receivable for goods and services provided in the normal course of business, and is shown net of VAT and other sales related taxes. The fair value of consideration takes into account trade discounts, settlement discounts and volume rebates.

Turnover is recognised when the significant risks and rewards are considered to have been transferred to the customer.

Employee benefits

Defined contribution schemes
The Company operates a defined contribution scheme. The amount charged to the Statement of Income and Retained Earnings in respect of pension costs and other post-retirement benefits is the contributions payable in the financial year. Differences between contributions payable in the financial year and contributions actually paid are included as either accruals or prepayments in the Statement of Financial Position.

Finance costs

Finance costs are charged to the Statement of Income and Retained Earnings over the term of the debt using the effective interest method so the amount charged is at a constant rate on the carrying amount. Issue costs are initially recognised as a reduction in the proceeds of the associated capital instrument.

Taxation

Current tax
Current tax is provided at amounts expected to be paid (or recoverable) using the tax rates and laws that have been enacted or substantively enacted at the Statement of Financial Position date.

Deferred tax
Deferred tax arises as a result of including items of income and expenditure in taxation computations in periods different from those in which they are included in the Company's financial statements. Deferred tax is provided in full on timing differences which result in an obligation to pay more or less tax at a future date, at the average tax rates that are expected to apply when the timing differences reverse, based on current tax rates and laws. Deferred tax assets and liabilities are not discounted.

Intangible assets

Intangible assets are stated at cost or valuation, net of amortisation and any provision for impairment. Amortisation is provided on all intangible assets at rates to write off the cost or valuation of each asset over its expected useful life as follows:

Other intangible assets

5 years straight line

Other intangible assets

Intangible assets are initially recognised at cost. After recognition, under the cost model, intangible assets are measured at cost less any accumulated amortisation and any accumulated impairment losses.

All intangible assets are considered to have a finite useful life. If a reliable estimate of the useful life cannot be made, the useful life shall not exceed ten years.

Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, other than investment properties and freehold land, at rates calculated to write off the cost or valuation, less estimated residual value, of each asset on a reducing balance basis over its expected useful life, as follows:

Leasehold improvements	depreciated over the life of the lease
Plant and machinery	25 % reducing balance
Vehicles	25 % reducing balance
Fixtures and fittings	25 % reducing balance

Leases

The Company as lessee
Assets held under finance leases, hire purchase contracts and other similar arrangements, which confer rights and obligations similar to those attached to owned assets, are capitalised as tangible fixed assets at the fair value of the leased asset (or, if lower, the present value of the minimum lease payments as determined at the inception of the lease) and are depreciated over the shorter of the lease terms and their useful lives. The capital elements of future lease obligations are recorded as liabilities, while the interest elements are charged to the Statement of Income and Retained Earnings over the period of the leases to produce a constant periodic rate of interest on the remaining balance of the liability.

Rentals under operating leases are charged on a straight-line basis over the lease term, even if the payments are not made on such a basis. Benefits received and receivable as an incentive to sign an operating lease are similarly spread on a straight-line basis over the lease term.

Trade and other debtors

Trade and other debtors are initially recognised at fair value and thereafter stated at amortised cost using the effective interest method less impairment losses for bad and doubtful debts, except where the effect of discounting would be immaterial. In such cases the receivables are stated at cost less impairment losses for bad and doubtful debts.

Cash and cash equivalents

Cash and cash equivalents are basic financial assets and include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in creditors: amounts falling due within one year.

Trade and other creditors

Trade and other creditors are initially recognised at fair value and thereafter stated at amortised cost using the effective interest rate method, unless the effect of discounting would be immaterial, in which case they are stated at cost.

Ordinary share capital

The ordinary share capital of the Company is presented as equity.

Dividends

Equity dividends are recognised when they become legally payable. Interim equity dividends are recognised when paid. Final equity dividends are recognised when approved by the shareholders at an annual general meeting.

2. Prior year adjustment

£140,000 recognised as an investment in the 2023 financial statements has been reclassified to intangible assets to better reflect the nature of the transaction. The intangible asset has been amortised over its estimated 5 year useful life, with adjustments to the Statement of Income and Retained Earnings accordingly.

		As previously reported		Adjustment		As restated
Year ended 31 December 2023		£		£		£
Investments		140,000		(140,000)		0
Intangible asset - cost		0		140,000		140,000
Intangible asset - accumulated amortisation		0		112,000		112,000
Retained earnings brought forward		866,008		(84,000)		782,008
Amortisation charge to the Profit and Loss account		0		28,000		28,000

3. Employees

	2024		2023
	Number		Number
Monthly average number of persons employed by the Company during the year, including the director	8		6

4. Intangible assets

	Other intangible assets		Total
	£		£
Cost
At 01 January 2024	140,000		140,000
At 31 December 2024	140,000		140,000
Accumulated amortisation
At 01 January 2024	112,000		112,000
Charge for the financial year	28,000		28,000
At 31 December 2024	140,000		140,000
Net book value
At 31 December 2024	0		0
At 31 December 2023	28,000		28,000

5. Tangible assets

	Leasehold improve- ments		Plant and machinery		Vehicles		Fixtures and fittings		Total
	£		£		£		£		£
Cost
At 01 January 2024	70,161		529,512		203,645		829,761		1,633,079
Additions	59,964		0		0		1,600		61,564
Disposals	( 28,025)		0		0		( 2,775)		( 30,800)
At 31 December 2024	102,100		529,512		203,645		828,586		1,663,843
Accumulated depreciation
At 01 January 2024	47,304		501,354		170,986		808,547		1,528,191
Charge for the financial year	2,285		7,040		8,165		5,238		22,728
Disposals	( 28,025)		0		0		( 278)		( 28,303)
At 31 December 2024	21,564		508,394		179,151		813,507		1,522,616
Net book value
At 31 December 2024	80,536		21,118		24,494		15,079		141,227
At 31 December 2023	22,857		28,158		32,659		21,214		104,888

6. Debtors

	2024		2023
	£		£
Trade debtors	246,495		196,620
Prepayments	1,054		0
Other debtors	80,059		80,000
	327,608		276,620

7. Creditors: amounts falling due within one year

	2024		2023
	£		£
Trade creditors	43,393		47,652
Amounts owed to Group undertakings	47,401		0
Accruals	4,600		0
Taxation and social security	163,388		160,492
Other creditors	0		7,565
	258,782		215,709

There are no amounts included above in respect of which any security has been given by the small entity.

8. Called-up share capital

	2024		2023
	£		£
Allotted, called-up and fully-paid
10,000 Ordinary shares of £ 1.00 each	10,000		10,000

9. Financial commitments

Commitments

	2024		2023
	£		£
Total future minimum lease payments under non-cancellable operating lease	764,440		1,025,839

The total minimum commitment under operating leases is £764,440 with £245,925 (2023: £261,399) payable within one year.

Pensions

The Company operates a defined contribution pension scheme for the director and employees. The assets of the scheme are held separately from those of the Company in an independently administered fund.

	2024		2023
	£		£
Unpaid contributions due to the fund (inc. in other creditors)	1,721		416

10. Related party transactions

As a wholly owned subsidiary undertaking of their parent company, SDM Holdings Limited, (Registered office: 645 Portslade Road, London, SW8 3DH, United Kingdom), the company has taken advantage of the exemption in paragraph 1AC.35 of FRS102 in not disclosing intra group transactions where 100% of the voting rights are controlled within the group.