REGISTERED COMPANY NUMBER: 01126365 (England and Wales)

REGISTERED CHARITY NUMBER: 267124

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025

FOR

WALTON-ON-THE-HILL (SURREY)

ASSOCIATION LIMITED(THE)

Page

Report of the Trustees

1

to

2

Statement of Financial Activities

3

Balance Sheet

4

to

5

Notes to the Financial Statements

6

to

11

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The main purpose of the Council of Management is to maintain the Centre at a standard which will provide user groups with an affordable, safe and pleasant venue for their various activities.

The Centre continues to be used by a variety of groups and is popular with individuals for private parties, all at a very reasonable cost. The centre is used as the local polling station and for Village activities such as the Village Forum and the choosing of the May Queen and provides off-street parking for major events at St Peter's Church. If required it could also provide temporary accommodation in the event of a local emergency, thankfully this has not happened yet.

Volunteers

The Council wishes to record its grateful thanks to all those who have helped in the Centre in any way during the year.

ACHIEVEMENTS AND PERFORMANCE

Fundraising activities

The Charity continued to realise income from hall rental and to a lesser extent, donations and subscriptions.

FINANCIAL REVIEW

Investment policy and objectives

Having regard to the Association's reserves policy the Council of Management has decided to keep all available funds in interest bearing deposit accounts. This policy is subject to periodic review.

Reserves policy

In view of the age and nature of the building the Association maintains a building repairs reserve so as to be able to meet both planned and unforeseen repairs and property renovations.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document the memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

Day to day management is in the hands of the Council of Management (currently comprised of 4 members) which meets quarterly. Members of the council are elected or appointed from the membership and one third retire each year but are eligible for re-election. Those appointed during the year are required to stand for election at the next Annual General Meeting.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

01126365 (England and Wales)

Registered Charity number

267124

Registered office

2 Villiers Court

40 Upper Mulgrave Road

Cheam

Surrey

SM2 7AJ

Trustees

Miss D M Castle - Chairperson

Mrs V Griffiths

Mrs S J Marshall - Council Secretary

G J Kula Nurse (resigned 3/10/2024)

Company Secretary

Miss D M Castle

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Walton-on-the-hill (Surrey) Association Limited(The) for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

-	select suitable accounting policies and then apply them consistently;

-	observe the methods and principles in the Charity SORP;

-	make judgements and estimates that are reasonable and prudent;

-	prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 30th September 2025 and signed on its behalf by:

Miss D M Castle - Trustee

31.3.25

31.3.24

Unrestricted

Restricted

Endowment

Total

Total

fund

funds

fund

funds

funds

Notes

£

£

£

£

£

INCOME AND

ENDOWMENTS FROM

Donations and legacies

2

1,808

-

-

1,808

1,950

Other trading activities

3

16,851

-

-

16,851

27,491

Investment income

4

3,235

-

-

3,235

3,038

Total

21,894

-

-

21,894

32,479

EXPENDITURE ON

Raising funds

5

10,563

-

-

10,563

12,608

Charitable activities

Upkeep of Premises

15,671

-

-

15,671

15,408

Governance Costs

-

-

-

-

396

Total

26,234

-

-

26,234

28,412

NET INCOME/(EXPENDITURE)

(4,340

)

-

-

(4,340

)

4,067

RECONCILIATION OF

FUNDS

Total funds brought forward

40,884

190,506

30,000

261,390

257,323

TOTAL FUNDS CARRIED FORWARD

36,544

190,506

30,000

257,050

261,390

31.3.25

31.3.24

Unrestricted

Restricted

Endowment

Total

Total

fund

funds

fund

funds

funds

Notes

£

£

£

£

£

FIXED ASSETS

Tangible assets

10

15,253

174,120

-

189,373

190,833

CURRENT ASSETS

Debtors

11

156

-

-

156

4,141

Cash at bank and in hand

19,861

20,535

30,000

70,396

69,461

20,017

20,535

30,000

70,552

73,602

CREDITORS

Amounts falling due within one year

12

1,274

(4,149

)

-

(2,875

)

(3,045

)

NET CURRENT ASSETS

21,291

16,386

30,000

67,677

70,557

TOTAL ASSETS LESS CURRENT LIABILITIES

36,544

190,506

30,000

257,050

261,390

NET ASSETS

36,544

190,506

30,000

257,050

261,390

FUNDS

13

Unrestricted funds

36,544

40,884

Restricted funds

190,506

190,506

Endowment funds

30,000

30,000

TOTAL FUNDS

257,050

261,390

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 30th September 2025 and were signed on its behalf by:

D M Castle - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings

-

20% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.	DONATIONS AND LEGACIES

31.3.25

31.3.24

£

£

Donations

100

100

Subscriptions

-

142

Misc Income

1,708

1,708

1,808

1,950

3.	OTHER TRADING ACTIVITIES

31.3.25

31.3.24

£

£

Rental Income

16,851

27,491

4.	INVESTMENT INCOME

31.3.25

31.3.24

£

£

Deposit account interest

3,235

3,038

5.	RAISING FUNDS

Investment management costs

31.3.25

31.3.24

£

£

Property repairs

2,497

4,717

6.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.25

31.3.24

£

£

Depreciation - owned assets

1,460

1,825

7.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2025 nor for the year ended 31st March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st March 2025 nor for the year ended 31st March 2024.

8.	STAFF COSTS

The average monthly number of employees during the year was as follows:

31.3.25

31.3.24

Administration

1

1

No employees received emoluments in excess of £60,000.

9.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Endowment

Total

fund

funds

fund

funds

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

1,950

-

-

1,950

Other trading activities

27,491

-

-

27,491

Investment income

3,038

-

-

3,038

Total

32,479

-

-

32,479

EXPENDITURE ON

Raising funds

12,608

-

-

12,608

Charitable activities

Upkeep of Premises

15,408

-

-

15,408

Governance Costs

396

-

-

396

Total

28,412

-

-

28,412

NET INCOME

4,067

-

-

4,067

RECONCILIATION OF FUNDS

Total funds brought forward

36,817

190,506

30,000

257,323

TOTAL FUNDS CARRIED FORWARD

40,884

190,506

30,000

261,390

10.	TANGIBLE FIXED ASSETS

Fixtures

Freehold

and

property

fittings

Totals

£

£

£

COST

At 1st April 2024 and 31st March 2025

183,534

17,353

200,887

DEPRECIATION

At 1st April 2024

-

10,054

10,054

Charge for year

-

1,460

1,460

At 31st March 2025

-

11,514

11,514

NET BOOK VALUE

At 31st March 2025

183,534

5,839

189,373

At 31st March 2024

183,534

7,299

190,833

11.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.25

31.3.24

£

£

Rental Debtors

156

4,141

12.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.25

31.3.24

£

£

Trade creditors

122

(80

)

Other creditors

2,333

2,333

Accruals

420

792

2,875

3,045

13.	MOVEMENT IN FUNDS

Net

movement

At

At 1/4/24

in funds

31/3/25

£

£

£

Unrestricted funds

General fund

40,884

(4,340

)

36,544

Restricted funds

Land and Buildings Fund

171,750

-

171,750

General Legacy Fund

12,235

-

12,235

Building Repairs Reserve

6,521

-

6,521

190,506

-

190,506

Endowment funds

Jo Bryant Legacy Fund

30,000

-

30,000

TOTAL FUNDS

261,390

(4,340

)

257,050

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

21,894

(26,234

)

(4,340

)

TOTAL FUNDS

21,894

(26,234

)

(4,340

)

Comparatives for movement in funds

Net

movement

At

At 1/4/23

in funds

31/3/24

£

£

£

Unrestricted funds

General fund

36,817

4,067

40,884

Restricted funds

Land and Buildings Fund

171,750

-

171,750

General Legacy Fund

12,235

-

12,235

Building Repairs Reserve

6,521

-

6,521

190,506

-

190,506

Endowment funds

Jo Bryant Legacy Fund

30,000

-

30,000

TOTAL FUNDS

257,323

4,067

261,390

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

32,479

(28,412

)

4,067

TOTAL FUNDS

32,479

(28,412

)

4,067

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1/4/23

in funds

31/3/25

£

£

£

Unrestricted funds

General fund

36,817

(273

)

36,544

Restricted funds

Land and Buildings Fund

171,750

-

171,750

General Legacy Fund

12,235

-

12,235

Building Repairs Reserve

6,521

-

6,521

190,506

-

190,506

Endowment funds

Jo Bryant Legacy Fund

30,000

-

30,000

TOTAL FUNDS

257,323

(273

)

257,050

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

54,373

(54,646

)

(273

)

TOTAL FUNDS

54,373

(54,646

)

(273

)

14.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st March 2025.