REGISTERED COMPANY NUMBER: 00034649 (England and Wales)

REGISTERED CHARITY NUMBER: 259199

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025

FOR

DORSET HORN AND POLL DORSET SHEEP

BREEDERS' ASSOCIATION

Page

Report of the Trustees

1

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

to

8

Notes to the Financial Statements

9

to

16

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The principal object of the association in the year under review was that of encouragement of the breeding of Dorset Horn Sheep at home and abroad and the maintenance of the purity of the breed.

Public benefit

The Council have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission. It is a public benefit entity. The main activity undertaken for the public benefit is the preservation of the Dorset Horn and Poll Dorset Sheep breed. In order to achieve this in line with the objects of the charity, the Association produces an annual Flock Book of recognised and pure bred Sires which have been used, or Ewes which have been bred from, and the annual registration of the pedigrees of such Sheep as proved to the satisfaction of the council to be eligible for entry. The Association also investigates cases of doubtful and suspected pedigrees and undertakes to arbitrate upon, and settle disputes and questions relating to or connected with Dorset Horn and Poll Dorset Sheep and the breeding thereof.

ACHIEVEMENTS AND PERFORMANCE

Review of Activities and Future Developments

During the year from September 2024 to August 2025, 33 new applications for full membership were received and accepted. There were 18 resignations or flock dispersals, with 88 members not returning their renewal forms. The new members that were accepted before the 2025 Flock Book went to print were able to be included, and members are still being attracted through the approved ewe scheme.

This year shows and sales were held at Exeter (May Fair), Carlisle, Worcester, Llandovery, Skipton, and Lanark. However, trade has been varying.

The in-lamb Dorset sale due to be held at Melton Mowbray in November 2024, was cancelled, but it is due to take place again in November 2025.

This year the flock competition was judged by Rich & Alice Rossiter, who travelled the length and breadth of the country judging Dorsets in all their different surroundings. Thanks must be given to them for their time and effort to carry out the judging.

Once again the Dorsets have made a big impact on the showing circuit this year with some excellent results being achieved throughout the country. Our National Show this year was held at the Royal Cornwall Show with members supporting it with an excellent number of entries, judged by our President, Helen Driver. It is hoped the 2026 National Show will be held at the Three Counties Show at Malvern in June.

The Society was represented at the NSA North Sheep, NSA Sheep South West, NSA NI, and the Groundswell Event. Thanks must again be given to those members that gave up their time to produce and transport sheep and man the stands.

The Grassroots recording system, now in its seventh year, is proving very popular with our members and improvements are being made all the time. More and more members have taken the plunge to register their sheep on line, and do not appear to have found it as difficult as they thought it might be.

This year, the breed brochure had a complete revamp and was produced as an A4 document and included a lot more content and information, rather than just adverts, and was distributed to all the shows and sales. It appeared to be received very well, and thanks must go to Alex James for the time and effort put in to producing the brochure.

In addition to the 2025 Flock Book which registered 471 members (including 13 associate members), members have received regular newsletters keeping them informed of, and as up to date as possible with, the Association's activities and other matters.

The new Website and seems to have gone down very well with our membership with it appearing to be very user friendly, and is being continually updated. Thanks must be given to Emily Harris for this.

More and more information is being sent electronically, where possible, in an effort to try and reduce expenditure.

The 2025 AGM is due to be held in Devon.

FINANCIAL REVIEW

Financial position

At the end of the reporting period the charity's reserves of £129,908 as at 31 August 2025 were in excess of the level detailed in its policy of twelve months unrestricted expenditure.

Principal funding sources

The principal source of funds for the charity are subscriptions from members.

Investment policy and objectives

Under the Memorandum and Articles of Association, the charity has the power to make any investments which the council see fit.

The Council of Management have considered the most appropriate policy for investing funds and have found that a low risk investment in the form of bank deposit accounts meets their current requirements.

Reserves policy

It is the policy of the Charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to approximately twelve months unrestricted expenditure. This provides sufficient funds to cover management and administration and support costs. Unrestricted funds were maintained at this level throughout the year.

Going concern

There are no material uncertainties about the charity's ability to continue as a going concern.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The Dorset Horn and Poll Dorset Sheep Breeders' Association is a company limited by guarantee and is registered as a Charity with the Charity Commission. The Affairs of the Charity are governed by its Memorandum and Articles of Association. The Liability of the members in the event of the Charity being wound up is limited to a sum not exceeding £1.

Organizational structure

The governing body of the Charity is a Council of Management. The Council of the Association shall consist of 18 elected members together with ex-officio members to the extent that they are not elected by the Council. The ex-officio members shall consist of the President and the Treasurer. Those persons who have been given the honorary offices of Vice President shall not be ex-officio members of the council.

The council shall be elected at the Annual Meeting by the members then personally present. The Council Chairman, Council Vice Chairman and the Treasurer shall be appointed annually by the members of the council at their first meeting held following the Annual Meeting.

Risk management

The trustees have a duty to identify and review the risks to which the charity's exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

00034649 (England and Wales)

Registered Charity number

259199

Registered office

Agriculture House

Acland Road

Dorchester

Dorset

DT1 1EF

Trustees

Chris Davis* Treasurer

William Carson

Rowland Davies

Francis Fooks*

Robert Hole

Geraint Jones

Sam Driver

Joe Larder

Adam Care Chairman

Sian Downes

Timothy Pratt

Samuel Caldwell

James Robson

Alistair Morton (resigned 9.11.24)

Christina Johnson (resigned 9.11.24)

Jeremy Durrant Vice Chairman

Alex James

Nigel Wernham

Emily Smith (appointed 9.11.24)

The Charity trustees are the council members. For the purpose of company law, two members of the council have been designated as Directors, as noted above by a *.

In addition Jim Dufosee agreed to remain an acting Director after resigning as trustee on 2 November 2019, as did David Rossiter after his cessation as a trustee on 12 November 2021until he passed away on 17 November 2024.

Company Secretary

Mrs Marguerite Cowley

Independent Examiner

Mitchells Chartered Accountants

St. John's House,

Castle Street,

Taunton

Somerset

TA1 4AY

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 8 October 2025 and signed on its behalf by:

Mrs Marguerite Cowley - Secretary

Independent examiner's report to the trustees of Dorset Horn And Poll Dorset Sheep Breeders' Association ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Samantha J. Vigus

Mitchells Chartered Accountants

St. John's House,

Castle Street,

Taunton

Somerset

TA1 4AY

8 October 2025

31.8.25

31.8.24

Unrestricted

Restricted

Total

Total

funds

fund

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

31,114

-

31,114

33,338

Charitable activities

Registration & Inspection Fees

40,255

-

40,255

35,141

Breed Promotion

8,076

-

8,076

7,667

Expenses Recharged

69

-

69

188

AGM

875

-

875

2,422

Sheep Fair & Competition

6,235

-

6,235

5,658

Other trading activities

2

1,391

-

1,391

2,389

Investment income

3

919

-

919

571

Total

88,934

-

88,934

87,374

EXPENDITURE ON

Raising funds

2,228

-

2,228

2,474

Charitable activities

Breed Promotion

15,584

-

15,584

15,057

Flock Book

3,138

-

3,138

4,470

AGM

2,497

100

2,597

2,687

Office

59,884

-

59,884

57,383

Governance & Finance

2,244

-

2,244

2,233

Sheep Fair & Competition

7,371

-

7,371

7,329

Total

92,946

100

93,046

91,633

Net gains on investments

406

-

406

182

NET INCOME/(EXPENDITURE)

(3,606

)

(100

)

(3,706

)

(4,077

)

RECONCILIATION OF FUNDS

Total funds brought forward

132,814

800

133,614

137,691

TOTAL FUNDS CARRIED FORWARD

129,208

700

129,908

133,614

31.8.25

31.8.24

Unrestricted

Restricted

Total

Total

funds

fund

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

8

2,036

-

2,036

3,065

Investments

9

2,991

-

2,991

2,585

5,027

-

5,027

5,650

CURRENT ASSETS

Stocks

10

2,796

-

2,796

3,275

Debtors

11

2,222

-

2,222

2,858

Cash at bank and in hand

124,370

700

125,070

127,145

129,388

700

130,088

133,278

CREDITORS

Amounts falling due within one year

12

(5,207

)

-

(5,207

)

(5,314

)

NET CURRENT ASSETS

124,181

700

124,881

127,964

TOTAL ASSETS LESS CURRENT LIABILITIES

129,208

700

129,908

133,614

NET ASSETS

129,208

700

129,908

133,614

FUNDS

13

Unrestricted funds

129,208

132,814

Restricted funds

700

800

TOTAL FUNDS

129,908

133,614

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 8 October 2025 and were signed on its behalf by:

Adam Care - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.

Financial reporting standard 102 - reduced disclosure exemptions

The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

•

the requirements of Section 7 Statement of Cash Flows.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

The subscription year runs to 31 August. Subscription income is accounted for on an accruals basis and is classified as a donation in the SoFA.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Investment income is earned through holding assets for investment purposes such as shares. It includes dividends and interest. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend income is recognised as the charity's right to receive payment is established.

Grants are recognised in the period in which funds are received.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Office Equipment

-

20% on cost and 12.5% on cost

These are capitalised if they can be used for more than one year, and cost at least £100. They are valued at cost less depreciation.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme with NEST are charged to the Statement of Financial Activities in the period to which they relate.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end.

Investment gains and losses includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to fair value at the end of the year.The unrealised revaluations form the fair value reserve of the charity.

2.	OTHER TRADING ACTIVITIES

31.8.25

31.8.24

£

£

Flock Books

380

595

Tattooing

-

11

Website Adverts

5

350

Memorabilia

1,006

1,433

1,391

2,389

3.	INVESTMENT INCOME

31.8.25

31.8.24

£

£

Dividends

157

152

Deposit account interest

762

419

919

571

4.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.8.25

31.8.24

£

£

Depreciation - owned assets

1,029

1,396

Other operating leases

3,955

3,150

5.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2025 nor for the year ended 31 August 2024.

Trustees' expenses

Out of pocket expenses relating to Council Members amount to £282 (2024 £318) and were reimbursed during the year of which £nil (2024 £nil) remained owed at the year end.

6.	STAFF COSTS

The average monthly number of employees during the year was as follows:

31.8.25

31.8.24

Office

1

1

During the year the Company Secretary received remuneration of £31,917 (2024 - £30,590).

7.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

funds

fund

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

33,338

-

33,338

Charitable activities

Registration & Inspection Fees

35,141

-

35,141

Breed Promotion

7,667

-

7,667

Expenses Recharged

188

-

188

AGM

2,422

-

2,422

Sheep Fair & Competition

5,658

-

5,658

Other trading activities

2,389

-

2,389

Investment income

571

-

571

Total

87,374

-

87,374

EXPENDITURE ON

Raising funds

2,474

-

2,474

Charitable activities

Breed Promotion

15,057

-

15,057

Flock Book

4,470

-

4,470

AGM

2,587

100

2,687

Office

57,383

-

57,383

Governance & Finance

2,233

-

2,233

Sheep Fair & Competition

7,329

-

7,329

Total

91,533

100

91,633

Net gains on investments

182

-

182

NET INCOME/(EXPENDITURE)

(3,977

)

(100

)

(4,077

)

RECONCILIATION OF FUNDS

Total funds brought forward

136,791

900

137,691

TOTAL FUNDS CARRIED FORWARD

132,814

800

133,614

8.	TANGIBLE FIXED ASSETS

Office

Equipment

£

COST

At 1 September 2024 and 31 August 2025

14,884

DEPRECIATION

At 1 September 2024

11,819

Charge for year

1,029

At 31 August 2025

12,848

NET BOOK VALUE

At 31 August 2025

2,036

At 31 August 2024

3,065

9.	FIXED ASSET INVESTMENTS

Listed

Investments

£

COST

At 31 August 2024

2,481

FAIR VALUE MOVEMENT

Movement b/f

104

Movement for year

406

At 31 August 2025

510

MARKET VALUE

At 31 August 2025

2,991

At 31 August 2024

2,585

There were no investment assets outside the UK.

10.

STOCKS

31.8.25

31.8.24

£

£

Stocks

2,796

3,275

11.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.8.25

31.8.24

£

£

Trade debtors

147

590

Prepayments and accrued income

2,075

2,268

2,222

2,858

12.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.8.25

31.8.24

£

£

Trade creditors

1,128

1,294

VAT

1,365

1,695

Accrued expenses

2,714

2,325

5,207

5,314

13.	MOVEMENT IN FUNDS

Net

movement

At

At 1.9.24

in funds

31.8.25

£

£

£

Unrestricted funds

General fund

132,710

(4,012

)

128,698

Fair Value Reserve

104

406

510

132,814

(3,606

)

129,208

Restricted funds

David Matthews Bursary

800

(100

)

700

TOTAL FUNDS

133,614

(3,706

)

129,908

Net movement in funds, included in the above are as follows:

Incoming

Resources

Gains and

Movement

resources

expended

losses

in funds

£

£

£

£

Unrestricted funds

General fund

88,934

(92,946

)

-

(4,012

)

Fair Value Reserve

-

-

406

406

88,934

(92,946

)

406

(3,606

)

Restricted funds

David Matthews Bursary

-

(100

)

-

(100

)

TOTAL FUNDS

88,934

(93,046

)

406

(3,706

)