| East Hull Community Farm Limited |
| Notes to the Accounts |
| for the year ended 31 March 2025 |
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| 1 |
Accounting policies |
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Basis of preparation |
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The accounts have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland, Charities SORP (FRS102), and the Companies Act 2006. |
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Going concern |
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The accounts have been prepared with the going concern basis which assumes the charity will continue to operate for the foreseable future. |
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Income |
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income from placements is recognised when the placement has been completed, and when the charity becomes entitled to receive the income. |
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Grant funding is recognised when the charity becomes entitled to the income. Government grants |
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were spent on capital work in the farm and personnel cost. |
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Produce sales are recognised when the goods have been delivered to the customer. |
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Rental income is recognised at the completion of the rent period. |
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Other income (Donations) is recognised on the receipt of the income. |
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Expenditure |
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Expenditure is accounted for using the accruals concept. All expenditure directly connected to running the farm activities is treated as charitable expenditure. Expenditure related to running the office activities is treated as administration expenses. |
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Tangible fixed assets |
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Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life as follows: |
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Property improvements |
2% per annum - straight line method |
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Plant and machinery |
25% per annum - reducing balance method |
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Cash and Cash Equivalent |
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Cash at bank and in hand includes cash in the premise and in the charities bank account. |
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Stocks |
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Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost is determined using the first in first out method. The carrying amount of stock sold is recognised as an expense in the period in which the related revenue is recognised. |
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Debtors |
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Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts. |
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Creditors |
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Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method. |
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Taxation |
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The charity is exempt from tax on income and gains falling withing section 505 of the Taxes Act 1988 or secton 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. |
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Pensions |
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Contributions to defined contribution plans are expensed in the period to which they relate. |
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| 2 |
Expenditure on charitable activities |
2025 |
|
2024 |
| £ |
£ |
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Purchases |
38,015 |
|
31,128 |
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Travel and subsistence |
1,650 |
|
161 |
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Farm maintenance and repair |
5,213 |
|
8,662 |
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Depreciation |
8,376 |
|
8,587 |
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Invoiced Personnel Costs |
98,466 |
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86,364 |
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151,720 |
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134,902 |
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No trustee/director received any expenses or remuneration, and no employee received emoluments of more than £60,000. |
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| 3 |
Administrative expenses |
2025 |
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2024 |
| £ |
£ |
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Utilities |
8,097 |
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10,133 |
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Telephone and internet |
1,109 |
|
989 |
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Printing, postage and stationery |
2,423 |
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1,248 |
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Insurance |
3,783 |
|
2,642 |
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Bank charges |
185 |
|
182 |
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Independent examination |
1,860 |
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1,860 |
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Sundry |
43 |
|
40 |
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Losses on Disposal of Plant and Machinery |
2,967 |
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- |
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Other legal and professional |
1,029 |
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- |
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21,496 |
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17,094 |
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| 4 |
Employees |
2025 |
|
2024 |
| Number |
Number |
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Average number of persons employed by the charity |
1 |
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1 |
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| 5 |
Tangible fixed assets |
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Property improvements |
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Plant and machinery |
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Total |
| £ |
£ |
£ |
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Cost |
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At 1 April 2024 |
172,848 |
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63,774 |
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236,622 |
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Additions |
- |
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6,303 |
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6,303 |
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Disposals |
(2,249) |
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(9,300) |
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(11,549) |
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At 31 March 2025 |
170,599 |
|
60,777 |
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231,376 |
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Depreciation |
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At 1 April 2024 |
33,695 |
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46,532 |
|
80,227 |
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Charge for the year |
2,744 |
|
5,632 |
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8,376 |
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On disposals |
(297) |
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(8,285) |
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(8,582) |
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At 31 March 2025 |
36,142 |
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43,879 |
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80,021 |
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Net book value |
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At 31 March 2025 |
134,457 |
|
16,898 |
|
151,355 |
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At 31 March 2024 |
139,153 |
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17,242 |
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156,395 |
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| 6 |
Debtors |
2025 |
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2024 |
| £ |
£ |
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Trade debtors |
2,500 |
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2,260 |
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Other debtors |
10,800 |
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10,635 |
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13,300 |
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12,895 |
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| 7 |
Creditors: amounts falling due within one year |
2025 |
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2024 |
| £ |
£ |
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Other creditors |
1,860 |
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45,924 |
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| 8 |
Related party transactions |
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The Trustees have not have received remuneration or any benefits and they have not claimed expenses. |
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Probe (Hull) Limited charges East Hull Community Farm Limited for Personnel costs (salary cost only). The charge for 2025 was £98,466(2024 - £63,616). At the year end nil was owed to Probe(2024 - £43,780). |
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Steven Alltoft is a director of Probe (Hull) Limited and is a Trustee of East Hull Community Farm Limited. |
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| 9 |
Presentational currency |
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The accounts are presented in £ sterling, the functonal currency of the Charity. |
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| 10 |
Public Benefit entity |
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In planning our activities this year we worked in accordance with the Charity Commission guidance on public benefit. We exist to serve all areas of our community which includeds all age groups without discrimination and is without the distinction of sex, political or religious beliefs. We strive to promote social welfare and cohesion through the provision of events so improving the social and physical wellbeing of the local community. |
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| 11 |
Volunteers |
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The charity has two volunteers who assist in the delivery of the objectives of the charity. The volunteer mainly assisted with the general jobs around the farm shop and vegetable plot. The volunteer has not made any donations. |
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| 12 |
Other information |
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East Hull Community Farm Limited is a registered charity, a public benefit entity and a company limited by guarantee and incorporated in England. Its registered office is: |
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East Hull Community Farm |
|
Barham Road |
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Bilton Grange |
|
Hull |
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HU9 4EE |