REGISTERED COMPANY NUMBER: 04197076 (England and Wales)

REGISTERED CHARITY NUMBER: 1089233

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2025

FOR

MEMORIAL HALL ARTS & LEISURE COMPANY

Page

Report of the Trustees

1

to

2

Independent Examiner's Report

3

Statement of Financial Activities

4

to

5

Balance Sheet

6

to

7

Notes to the Financial Statements

8

to

15

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity is constituted as a company limited by guarantee and is therefore governed by a memorandum and articles of association.

The Company's objectives are to provide facilities at the Memorial Hall, Freshwater, Isle of Wight, for the benefit of the local community to enable them to pursue educational, theatrical and leisure activities. The charity is organised so that the trustees meet regularly to manage its affairs. There is one part time administrator, who manages the day to day administration of the charity, one part time bookkeeper, two part time caretakers and two part time cleaners.

The trustees have had the regard to the guidance issued by the Charity Commission on public benefit.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

We pride ourselves on being inclusive and a hub of the community, allowing them to pursue hobbies and be creative and providing a space for them to keep fit and lead a healthy lifestyle.

FINANCIAL REVIEW

The total incoming resources for the year amounted to £82,330 (2024 - £79,366), with resources expended totalling £83,225 (2024 - £92,354). This results in a net deficit for the year of £895 (2024 - £13,888).

The reserves of the charity at the year end total £50,673, of which £5,376 represent restricted funds.

Unrestricted funds can be used in accordance with the charitable activities at the discretion of the trustees. Restricted funds can be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purpose i.e public works, supporters funds, other restricted funds.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

All members of the Council of Management are also trustees of the charity and there are no other trustees. The Board has the power to appoint additional trustees as it considers fit to do so.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

04197076 (England and Wales)

Registered Charity number

1089233

Registered office

Memorial Hall

Avenue Road

Freshwater

Isle of Wight

PO40 9UU

Trustees

B Hobbs

J Cave

Dr B J C Hinton

H J Benns (resigned 5.5.25)

G D Wyre

A P Bamford

J C Medland (resigned 10.7.24)

W M Whyte (appointed 18.3.25)

Independent Examiner

Elizabeth Dack FCA FCCA

Harrison Black Limited

East Quay

Kite Hill

Wootton Bridge

Isle of Wight

PO33 4LA

Approved by order of the board of trustees on 22nd July 2025 and signed on its behalf by:

G D Wyre - Trustee

Independent examiner's report to the trustees of Memorial Hall Arts & Leisure Company ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Elizabeth Dack FCA FCCA

Harrison Black Limited

East Quay

Kite Hill

Wootton Bridge

Isle of Wight

PO33 4LA

30th July 2025

2025

2024

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

14,909

-

14,909

17,534

Charitable activities

Hall activities

55,383

-

55,383

49,167

Other trading activities

3

10,987

-

10,987

12,507

Investment income

4

51

-

51

158

Other income

1,000

-

1,000

-

Total

82,330

-

82,330

79,366

EXPENDITURE ON

Raising funds

5

11,266

-

11,266

12,925

Charitable activities

Hall activities

71,959

-

71,959

80,329

Total

83,225

-

83,225

93,254

NET INCOME/(EXPENDITURE)

(895

)

-

(895

)

(13,888

)

RECONCILIATION OF FUNDS

Total funds brought forward

46,191

5,377

51,568

65,455

TOTAL FUNDS CARRIED FORWARD

45,296

5,377

50,673

51,567

Surplus and Deficit Account 968

Posting discrepancies were found in the reserve accounts listed below. This is because the brought forward postings in the current year are not equal to the figures carried forward by IRIS at the end of last year. Please check your postings in the brought forward account for the surplus and deficit account 968.

Restricted

funds

Total funds

£

£

Brought forward - 968/1

5,377

5,377

Carried forward

5,376

5,376

Difference

(1

)

(1

)

Post to relevant accounts (see ICHA chart of accounts for further details)

2025

2024

Unrestricted

Restricted

Total

Total

fund

funds

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

10

35,389

-

35,389

37,461

CURRENT ASSETS

Stocks

11

1,379

-

1,379

1,053

Debtors

12

9,579

-

9,579

8,820

Cash at bank and in hand

4,875

5,377

10,252

8,081

15,833

5,377

21,210

17,954

CREDITORS

Amounts falling due within one year

13

(5,926

)

-

(5,926

)

(3,848

)

NET CURRENT ASSETS

9,907

5,377

15,284

14,106

TOTAL ASSETS LESS CURRENT LIABILITIES

45,296

5,377

50,673

51,567

NET ASSETS

45,296

5,377

50,673

51,567

FUNDS

14

Unrestricted funds

45,296

46,191

Restricted funds

5,377

5,376

TOTAL FUNDS

50,673

51,567

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 22nd July 2025 and were signed on its behalf by:

G D Wyre - Trustee

1.	STATUTORY INFORMATION

Memorial Hall Arts & Leisure Company is a private company, limited by guarantee without share capital use of 'Limited' exemption, registered in England and Wales. The company's registered number and registered office address can be found within the trustee's report.

2.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property

-

at varying rates on cost

Plant and machinery

-

10% on reducing balance

Computer equipment

-

50% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

3.	OTHER TRADING ACTIVITIES

2025

2024

£

£

Bar income

10,987

12,507

4.	INVESTMENT INCOME

2025

2024

£

£

Deposit account interest

51

158

5.	RAISING FUNDS

Raising donations and legacies

2025

2024

£

£

Support costs

6,643

6,782

6.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025

2024

£

£

Depreciation - owned assets

2,072

2,167

7.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2025 nor for the year ended 31st March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st March 2025 nor for the year ended 31st March 2024.

8.	STAFF COSTS

The average monthly number of employees during the year was as follows:

2025

2024

Administration

1

1

Bookkeeper

1

1

Caretaker

2

2

Cleaner

2

2

6

6

No employees received emoluments in excess of £60,000.

9.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

17,534

-

17,534

Charitable activities

Hall activities

49,167

-

49,167

Other trading activities

12,507

-

12,507

Investment income

158

-

158

Total

79,366

-

79,366

EXPENDITURE ON

Raising funds

12,925

-

12,925

Charitable activities

Hall activities

80,329

-

80,329

Total

93,254

-

93,254

NET INCOME/(EXPENDITURE)

(13,888

)

-

(13,888

)

RECONCILIATION OF FUNDS

Total funds brought forward

60,079

5,376

65,455

TOTAL FUNDS CARRIED FORWARD

46,191

5,376

51,567

10.	TANGIBLE FIXED ASSETS

Improvements

to

Plant and

Computer

property

machinery

equipment

Totals

£

£

£

£

COST

At 1st April 2024 and 31st March 2025

35,880

29,091

1,044

66,015

DEPRECIATION

At 1st April 2024

6,943

20,567

1,044

28,554

Charge for year

1,220

852

-

2,072

At 31st March 2025

8,163

21,419

1,044

30,626

NET BOOK VALUE

At 31st March 2025

27,717

7,672

-

35,389

At 31st March 2024

28,937

8,524

-

37,461

11.

STOCKS

2025

2024

£

£

Stocks

1,379

1,053

12.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

£

Trade debtors

6,434

5,942

Prepayments

3,145

2,878

9,579

8,820

13.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

£

Deposits in advance

1,023

1,066

Trade creditors

2,250

679

Social security and other taxes

464

122

Accruals and deferred income

2,189

1,981

5,926

3,848

14.	MOVEMENT IN FUNDS

Net

movement

At

At 1.4.24

in funds

31.3.25

£

£

£

Unrestricted funds

General fund

46,191

(895

)

45,296

Restricted funds

Public Works Fund

1,802

-

1,802

Other Restricted Funds

2,132

-

2,132

Supporters Funds

1,443

-

1,443

5,377

-

5,377

TOTAL FUNDS

51,568

(895

)

50,673

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

82,330

(83,225

)

(895

)

TOTAL FUNDS

82,330

(83,225

)

(895

)

Comparatives for movement in funds

Net

movement

At

At 1.4.23

in funds

31.3.24

£

£

£

Unrestricted funds

General fund

60,079

(13,888

)

46,191

Restricted funds

Public Works Fund

1,801

-

1,801

Other Restricted Funds

2,132

-

2,132

Supporters Funds

1,443

-

1,443

5,376

-

5,376

TOTAL FUNDS

65,455

(13,888

)

51,567

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

79,366

(93,254

)

(13,888

)

TOTAL FUNDS

79,366

(93,254

)

(13,888

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.4.23

in funds

31.3.25

£

£

£

Unrestricted funds

General fund

60,079

(14,783

)

45,296

Restricted funds

Public Works Fund

1,801

-

1,801

Other Restricted Funds

2,132

-

2,132

Supporters Funds

1,443

-

1,443

5,376

-

5,376

TOTAL FUNDS

65,455

(14,783

)

50,672

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

161,696

(176,479

)

(14,783

)

TOTAL FUNDS

161,696

(176,479

)

(14,783

)

Purpose of Restricted Funds

The Public Works Fund represents funds received from Totland and Freshwater Parish Councils to be used for structural works to maintain the integrity of the facility and to ensure it remains available as a community resource.

15.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st March 2025.