The financial statements are prepared in accordance with the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The Trustees' Report contains the information required to be provided in the Trustees' Annual Report under the Statement of Recommended Practice (SORP) guidelines. The trustees of the charity are also charity trustees for the purpose of charity law and under the charity's constitution are known as members of the board of trustees.

In this report the trustees of Mayfield Village Community Association present a summary of its purpose, governance, activities, achievements and finances for the financial year 31 January 2025.

Mayfield Village Community Association is a charitable company limited by guarantee. These financial statements reflect its charitable activities for the 12 month period from 1st February 2024 to 31st January 2025. The Charity has also successfully registered with the Charity Commission for Northern Ireland number NIC107665. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up each member may be required to contribute an amount not exceeding £1.  

The Charity is controlled by a committee. The committee meet on a bimonthly basis and make all decisions regarding the day-to-day management of the charity. New members of the Committee meet with all members of the Committee and are supplied with all key documentation.  

Under the requirements of the Memorandum and the Articles of Association, the Trustees are elected to serve until the next Annual General Meeting at which they may, if willing to act, be reappointed. If not reappointed, they shall retain office until the meeting appoints someone in their place, or if it does not do so, until the end of the meeting. New trustees may be appointed if recommended by the trustees or proposed by a member qualifying to vote at the annual general meeting.  

Currently the Association is governed by the committee members who are elected annually The Association has no paid staff , though the local management committee set up by the developer does employ a part time Community development officer ., who works alongside the committee

The Association continues to uphold strong governance practices, ensuring accountability and transparency in financial and operational performance.

Committee Meetings continue to take place were possible bi monthly in the Mayfield Village Hall , AGM was held on 30th September 2024.

Events  

We hosted the following Classes throughout the period

Irish Dancing

Box fit

3 weekly educational support and transfer preparation sessions

Baby yoga

Baby Massage

Mypal (Mayfield youth positive activity Leaders) 3 weekly sessions funded youth project by National Lottery

Youth Drop in over 3 sessions from age 7 to 22 weekly with 120 members registered to attend.

Youth and community trip and to Charity match in honour of a youth member who had passed away.

Hosted a Summer Scheme

And Community Sunday fun days in our local communal space that was very well attended and supported.

Women’s group, weekly

Community art classes

Menopause information and support sessions

Mental health and mindfulness sessions

We held Easter and Halloween Community events; Christmas drop in for all residents and service users.

Spanner in the Works Theatre Company

Polling station

Management Company meetings

Parent and toddler Group weekly

Sound baths and Meditation sessions

Toy collection and sale through the ANBC Project

This list is not the events or meetings in totality but gives a good reflection of the core facilities and provisions

Communication

We communicate in a number of ways we have a notice board outside the hall, we have posters in the local shops , we have a very active Facebook page and do a number of door dropped letters to inform of all the we have going on and for further information and signposting

Public Benefit Statement  

The public benefits that flow from Mayfield Village Community Association purpose are:-  

1. An enhanced quality of life and sense of well-being through engagement with and participation in activities and events that bring people of all ages together, leading to improvements in physical and emotional well-being, quality of life and a more stable and cohesive community.  

2. Projects to encourage youth participation

3. Increased opportunities to engage in new activities regardless of :-

gender, sexual orientation, disability/ability, race, political, religious or other opinion; provision and use of local facilities for the social welfare, education, recreation and leisure time for the wider community.

4. Partnership working with community/voluntary groups and organisations that also use the facilities, resulting in a more efficient and quality service delivery, an improved quality of life and raised awareness of the needs of the wider community.  

5. The beneficiaries are the general public of all ages  and locally-based community and voluntary organisations. No private benefit arises from these purposes.  

Significant Achievement: King’s Award for Voluntary Service

We are immensely proud to highlight that Mayfield Village Community Association was awarded the prestigious King’s Award for Voluntary Service, the highest civil honour given to volunteer groups in the UK, equivalent to an MBE. The award was formally presented by the Lord-Lieutenant of County Antrim, Mr. David McCorkell KStJ, at a ceremony held at Mossley Mill on 22 March 2024 Antrim & Newtownabbey Borough Council. This accolade recognises the 17 years of committed volunteer-driven service in Mayfield and surrounding communities Antrim & Newtownabbey Borough Council.

Plans for future periods  

To secure future funding to continue resourcing the Association and community provision

Unrestricted funds consist of General and Designated funds.

■ General funds represent amounts which are expendable at the discretion of the board, in furtherance of the objectives of the charity.

■ Designated funds comprise unrestricted funds that the board has, at its discretion, set aside for particular purposes. These designations have an administrative purpose only, and do not legally restrict the board's discretion to apply the fund.

Income from charitable activities include income earned from the supply of services under contractual arrangements and from performance related grants which have conditions that specify the provision of particular services to be provided by the charity. Income from government and other co-funders is recognised when the charity is legally entitled to the income because it is fulfilling the conditions contained in the related funding agreements. Where a grant is received in advance, its recognition is deferred and included in creditors. Where entitlement occurs before income is received, it is accrued in debtors.

Grants from governments and other co-funders typically include one of the following types of conditions:

■ Performance based conditions: whereby the charity is contractually entitled to funding only to the extent that the core objectives of the grant agreement are achieved. Where the charity is meeting the core objectives of a grant agreement, it recognises the related expenditure, to the extent that it is reimbursable by the donor, as income.

■Time based conditions: whereby the charity is contractually entitled to funding on the condition that it is utilised in a particular period. In these cases the charity recognises the income to the extent it is utilised within the period specified in the agreement.

In the absence of such conditions, assuming that receipt is probable and the amount can be reliably measured, grant income is recognised once the charity is notified of entitlement.

Grants received towards capital expenditure are credited to the Statement of Financial Activities when received or receivable, whichever is earlier.

Deferred tax is recognised in respect of all timing differences that have originated but not reversed at the balance sheet date where transactions or events have occurred at that date that will result in an obligation to pay more tax in the future, or a right to pay less tax in the future. Timing differences are temporary differences between the charity's taxable profits and its results as stated in the financial statements.

Deferred tax is measured on an undiscounted basis at the tax rates that are anticipated to apply in the periods in which the timing differences are expected to reverse, based on tax rates and laws that have been enacted or substantively enacted by the balance sheet date.