REGISTERED COMPANY NUMBER: 07484712 (England and Wales)

REGISTERED CHARITY NUMBER: 1142025

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2024

for

Fox Carnival Ltd

Page

Reference and Administrative Details

1

Report of the Trustees

2

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

Notes to the Financial Statements

8

to

13

TRUSTEES

F M Hawthorne

C Salmon

A George-Samuels

J Constantine

C Barnett

REGISTERED OFFICE

St Johns House

16 Church Street

Bromsgrove

Worcestershire

B61 8DN

REGISTERED COMPANY NUMBER

07484712 (England and Wales)

REGISTERED CHARITY NUMBER

1142025

INDEPENDENT EXAMINER

Ground Control Business Management

St Johns House

16 Church Street

Bromsgrove

Worcestershire

B61 8DN

The Board of Trustees is pleased to present it's report together with the Financial Statements of the charitable company for the year ended 31 December 2024.

OBJECTIVES AND ACTIVITIES

The charitable company's objectives are the promotion and advancement of steelband and calypso music, including performing at events of cultural significance; and also strengthening community cohesion by holding workshops and classes to all members of society.

ACHIEVEMENTS AND PERFORMANCE

In 2024 most of our charitable work involved delivering our main project, UFO Steelband, and with UFO the year kicked off to an incredible start.

Having received funding in the past from the UK National Lottery, UFO was selected - out of the thousands of Lottery funded recipients in UK - to be part of an ITV television production that went out to 11 millions viewers UK wide on New Year's Day. Not only that, but within this 2 hour extravaganza of music, drama and dance, UFO became one of the highlights of the show, being included in a short feature depicting the impact of the Windrush Generation on the Arts of the United Kingdom. UFO played the musical backdrop to a drama that culminated in our musical director and key tutor, Jason Constantine, being taken to the front of the stage - in front of a live full-house audience at Wembley Arena - and being presented with an award by his son, whom ITV had secretly flown in from Trinidad especially to present the award to his dad. The award honoured Jason's contribution to the Arts of UK via the charity work of UFO.

As a small charity this felt like the highest accolade we could ask for, which also proved to be a genuine boost to our charitable aims of teaching and learning steelpan, and including more people in Carnival Arts.

2024 also turned out to be a year of some challenges. In April we temporarily lost our Artistic Director, Fiona Hawthorne, who had to have major double lung transplant surgery. This happened in June 2024 and took a full year of recovery, but Fiona is now fighting fit. However the impact of her sudden loss to the charity was immense. With Fiona able to guide to some extent literally from her hospital bed, members of the band stepped up to leadership and the band not just survived but thrived. This was a testament to the charity's work over the year to empower leadership in others. As a result we structured more processes with regard to data collection, different production roles, methodology and ethos. The new work produced can be further developed and used year on year.

In terms of activities, we ran workshops and performed at many community events, spreading the knowledge about steelpan, and sharing it's beautiful music. Gigs during the year included four at Chiswick Flower Market, which has staging especially suitable for an audience of young children. We played several gigs for the London borough of Ealing, including being musical cheer-leaders at the mid-way water point in the Ealing Half Marathon. We ran workshops and collaborated with primary schools in the London Borough of Hammersmith and Fulham to help create their London Borough of Culture bid. We also performed at an outdoor event aimed at elderly citizens of the borough to celebrate the Windrush generation, and of course played at many many community gigs in local shopping centres, outdoor parks and Christmas markets to bring festive cheer via live steelpan music.

We faced immeasurable challenges when our musical leader Jason also took ill and was hospitalised in August 2024. With both our musical director and our artistic director out of action, it became impossible to produce our main event, taking part in London's Notting Hill Carnival 2024. This was incredibly disappointing, especially as we had worked so hard in 2022 and 2023 to earn income via performances and workshops, so we had the financial resources available to take a seven hour show on a moving vehicle on the road and perform music that had taken months to learn. Not taking part in Notting Hill Carnival meant we saved on having to hire large vehicles and design them to become moving stages. We saved on the printing of costumes, access costs for our disabled participants, catering for the players and the helpers, and support vehicles.

Although not taking part was a hard decision all the volunteers involved agreed that it was the right decision. It meant we could use our collective energy to create and document a "Carnival blue print," something we previously never had time to do, being so busy physically doing the design and production work. This blueprint could be used for Carnival production in subsequent years and could offer an opportunity for more volunteers to get involved to learn and help carry out the many tasks it takes to run a charity project. It also meant that with strengthened resources we could take part in Hackney Carnival which is a smaller scale road event, similar to Notting Hill Carnival in that it is on a moving stage, but with a much shorter route. We excelled at this event and were highly praised by organisers and audience alike.

Despite the challenges 2024 brought, we earned successful income on both gigs and subs, enough to carry forward funds to run the charity next year. Once more we managed to self fund our work with no grant applications made, and no additional financial support required. We were able to pay tutors, arrangers, administrators and producers fees that were just above the National Living Wage, which for a small arts charity can often be a challenge. Furthermore, we continued and excelled in our charity work.

The highlight of the year was celebrating the 10th year anniversary of UFO steelband, with a party for all our leaders, stakeholders, players and volunteers, including many of the people who had been involved previously, where UFO had played a part in enhancing their lives. We took great pride in the fact the event was completely accessible to all, and that we were able to include our artistic director from her hospital bed via remote participation in the party. We look forward not just to good health for 2025, but to further strengthening our new processes for admin, production, policy and performance as we go forward - onwards and upwards Fox Carnival!

FINANCIAL REVIEW

The trustees have a reasonable expectation that the charity will continue in existence for the foreseeable future and have, therefore, used the going concern basis in preparing the financial statements.

The charity is dependent upon donations from members of the general public, from business associates, and from income generated by events. Income during the year was £21,166 (2023 - £36,248), representing a decrease compared to the prior year. However, this level of income was broadly consistent with the expenditure of £19,882 (2023 - £30,277) on charitable activities during the year.

The charity is committed to maintaining a practical balance of reserves consistent with future operating costs and ability to have available funds to support short term requirements.

FUTURE PLANS

The charity adopts a cautious and sustainable expenditure policy to support activities in pursuit of it's objectives.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Fox Carnival Ltd is a charitable company by guarantee. The charity number, company number, present Trustees (being Directors of the Company) are provided on the Legal and Administrative Information Page. The Trustees are also Directors for the purpose of company law.

Approved by order of the board of trustees on 30 October 2025 and signed on its behalf by:

C Salmon - Trustee

Independent examiner's report to the trustees of Fox Carnival Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Christopher Heeley FCA

Ground Control Business Management

St Johns House

16 Church Street

Bromsgrove

Worcestershire

B61 8DN

30 October 2025

2024

2023

Unrestricted

Total

fund

funds

Notes

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

21,259

36,248

EXPENDITURE ON

Charitable activities

Charitable Activities

19,975

30,277

NET INCOME

1,284

5,971

RECONCILIATION OF FUNDS

Total funds brought forward

10,277

4,306

TOTAL FUNDS CARRIED FORWARD

11,561

10,277

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

There were no other recognised gains or losses other than those stated above.

The attached notes form part of these financial statements.

2024

2023

Unrestricted

Total

fund

funds

Notes

£

£

FIXED ASSETS

Tangible assets

6

744

1,141

CURRENT ASSETS

Cash at bank

13,277

10,576

CREDITORS

Amounts falling due within one year

7

(2,460

)

(1,440

)

NET CURRENT ASSETS

10,817

9,136

TOTAL ASSETS LESS CURRENT LIABILITIES

11,561

10,277

NET ASSETS

11,561

10,277

FUNDS

8

Unrestricted funds

11,561

10,277

TOTAL FUNDS

11,561

10,277

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 30 October 2025 and were signed on its behalf by:

C Salmon - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

a) Basis of preparation

The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 - effective 1 January 2015) - (Charities SORP FRS 102), the Companies Act 2006 and the Charities Act 2011.

The charitable company meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.

b) Going Concern

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern. The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

c) Accounting policies and estimates

The accounts present a true and fair view and no changes have been made to accounting estimates and policies during the reporting period. No material prior year errors have been identified in the reporting period.

d) Recognition of Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the income have been met, it is probable that the income will be received and that the amount can be measured reliably.

Income from government and other grants, whether "capital" grants or "revenue" grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance for the provision of specified service is deferred until the criteria for income recognition are met.

e) Grants and donations

Donated professional services and donated facilities are recognised as income when the charity has control over the item or received the service, any conditions associated with the donation have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), volunteer time is not recognised so refer to the trustees' annual report for more information about their contribution.

On receipt, donated gifts, professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

f) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

g) Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

h) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or contractive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

•Costs of raising funds comprise of trading costs and the costs incurred by the charitable company in inducing third parties to make voluntary contributions to it, as well as the cost of any activities with a fundraising purpose.

• Expenditure on charitable activities includes the costs of delivering services to further the purposes of the charity and their associated support costs.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

i) Allocation of support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the charity and it's activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities.

j) Operating Leases

Rental charges are charged on a straight line basis over the term of the lease.

k) Tangible Fixed Assets

Items of equipment are capitalised where the purchase price exceeds £1,000. Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

- Office furniture and equipment - 25% straight line

- Computer - 20% straight line

- Other fixed assets - 50% straight line

I) Debtors

Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid net of any trade discounts due.

m) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

n) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

o) Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at amortised cost using the effective interest method.

.

2.	SUPPORT COSTS

Governance

Management

costs

Totals

£

£

£

Charitable Activities

4,450

1,020

5,470

Support costs, included in the above, are as follows:

Management

2024

2023

Charitable

Total

Activities

activities

£

£

Insurance

803

666

Rent

3,250

3,484

Depreciation of tangible and heritage assets

397

397

4,450

4,547

Governance costs

2024

2023

Charitable

Total

Activities

activities

£

£

Accountancy fees

1,020

780

3.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2024

2023

£

£

Depreciation - owned assets

397

397

4.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023.

5.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

fund

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

36,248

EXPENDITURE ON

Charitable activities

Charitable Activities

30,277

NET INCOME

5,971

RECONCILIATION OF FUNDS

Total funds brought forward

4,306

TOTAL FUNDS CARRIED FORWARD

10,277

6.	TANGIBLE FIXED ASSETS

Computer

equipment

£

COST

At 1 January 2024 and 31 December 2024

1,984

DEPRECIATION

At 1 January 2024

843

Charge for year

397

At 31 December 2024

1,240

NET BOOK VALUE

At 31 December 2024

744

At 31 December 2023

1,141

7.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2024

2023

£

£

Other creditors

1,560

720

Accruals and deferred income

900

720

2,460

1,440

8.	MOVEMENT IN FUNDS

Net

movement

At

At 1/1/24

in funds

31/12/24

£

£

£

Unrestricted funds

General fund

10,277

1,284

11,561

TOTAL FUNDS

10,277

1,284

11,561

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

21,259

(19,975

)

1,284

TOTAL FUNDS

21,259

(19,975

)

1,284

Comparatives for movement in funds

Net

movement

At

At 1/1/23

in funds

31/12/23

£

£

£

Unrestricted funds

General fund

4,306

5,971

10,277

TOTAL FUNDS

4,306

5,971

10,277

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

36,248

(30,277

)

5,971

TOTAL FUNDS

36,248

(30,277

)

5,971

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1/1/23

in funds

31/12/24

£

£

£

Unrestricted funds

General fund

4,306

7,255

11,561

TOTAL FUNDS

4,306

7,255

11,561

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

57,507

(50,252

)

7,255

TOTAL FUNDS

57,507

(50,252

)

7,255

9.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2024.

10.	LEGAL STATUS OF THE CHARITY

The charity is a company limited by guarantee and has no share capital. Each member is liable to contribute a sum not exceeding £10 in the event of the charity been wound up.