Charity registration number 1102412
Company registration number 04763194 (England and Wales)
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
S Freeborn
S Lockwood
J Morris
S Fennell
K Venables
A Reynolds
(Appointed 23 November 2024)
Secretary
L E Allison
Charity number
1102412
Company number
04763194
Registered office
33 Market Place
Ripley
Derbyshire
DE5 3HA
Auditor
Azets
Westpoint
Lynch Wood
Peterborough
Cambridgeshire
PE2 6FZ
Bankers
Yorkshire Bank PLC
30 Oxford Street
Ripley
Derbyshire
DE5 4AJ
Cooperative Bank
Business Direct
PO Box 250
Skelmersdale
WN8 6NY
Nationwide Building Society
Kings Park Road
Moulton Park
Northampton
NN3 6NW
Derbyshire Community Bank
68 Cornmarket
Derby
DE1 2DG
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
CONTENTS
Page
Trustees' report
1 - 5
Statement of trustees' responsibilities
6
Independent auditor's report
7 - 9
Statement of financial activities
10
Balance sheet
11
Statement of cash flows
12
Notes to the financial statements
13 - 26
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2025
- 1 -

The trustees present their annual report and financial statements for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

 

Principal activities

 

The company is a Registered Charity offering support to voluntary organisations and communities in Amber Valley and its neighbouring districts.

 

The objects of the charity are to promote any charitable purpose for the benefit of the community in the Local Government District of Amber Valley and its neighbouring districts (hereinafter called ‘the area of benefit’). This is in accordance with the objects contained in the constitution, the charity’s governing document. There have been no changes in the policies of the charity which are:

 

  • To promote and organise co-operation in the achievement of the same and to that end bring together in council representatives of the voluntary organisations and statutory authorities within the area of benefit.

 

  • To establish, support, undertake or execute any charitable trusts or association formed for the objects.

 

  • To encourage, promote and organise direct services appropriate to the needs of individuals.

 

  • We may work outside our area of benefit providing it is not to the detriment of, and whenever possible working in partnership with, other organisations.

 

Public Benefit

 

Amber Valley CVS is open to enquiries from members of the public who wish to volunteer their time to others in the community. We promote and encourage volunteering and broker arrangements between local voluntary sector groups and individuals. This activity raises community spirit and cohesion.

 

We provide training activity to volunteers and voluntary sector groups, raising their skills and aspirations as a result.

 

Our organisation offers direct support to families and older people in Amber Valley and Erewash, tackling issues such as debt, social isolation and access to services. This benefits the public and our communities by increasing their self sufficiency.

 

We are the local support for voluntary sector organisations and our leadership to them in respect of governance, finance, human resource and health & safety issues ensure that the voluntary sector in Amber Valley has good governance arrangements and groups develop to their full potential.

 

In determining the activities of the charity, the trustees have taken into account guidance issued by Charity Commission on public benefit.

Volunteers

 

The organisation encourages and supports volunteers within the organisation in administration roles, as part of the Befriending project and as Trustees. We also actively promote volunteering to businesses, statutory partners and the general public using window displays, web site, social media, local press & radio and work in schools. We work in partnership with health, sport, children’s, disability organisations to extend and improve the volunteering experience for any age or ability.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 2 -
Achievements and performance

Staff and Trustees have maintained progress on strategic improvement headlines despite the uncertainties we have faced from external contract changes and re organisation of partner structures. We have focussing particularly on ideas for sustainable funding as an alternative to grants.

Internal records of our performance against outcomes for the organisation and the sector show we have maintained a more general work plan as a CVS and Volunteer Centre as well as adding value to our communities and the sector. The projects we have undertaken have extended the reach and support we offer for increasing physical activity including to those with mobility and health issues and digital support from social prescribers.

In providing support to develop and sustain local groups this year we have:

We have engaged businesses this year in our approach for volunteers and also for fundraising.

Help at Home continued to support over 500 older people this year, ensuring they remained safe and well at home. Staffing levels for the service have been a challenge however we have been able to keep the service sustainable.

We are enhancing the health, well being and safe guarding in our communities by delivering a range of support through Help at Home, Befriending volunteers, Get Out Get Active and Social Prescribing Link Workers.

Staff involvement as volunteers to local organisations continues with Read Easy, Belper Contact Centre, befriending and sports clubs. We remain a “Safe Space” for vulnerable people to use.

We have continued to work in partnership with local organisations and statutory partners to contribute to Amber Valley Partnership, Place Alliance and Active Amber Valley. We have contributed to the development of a VCSE Alliance , to influence health planning. With DIAA colleagues we contribute to County Place board, Safer Derbyshire Board and Serious Violence. We continue to encourage the VCSE Leadership and Mental Health Living Well programmes.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 3 -

We take the concerns and offers of support of the voluntary sector to local and county strategic meetings including with Derbyshire County Council, Derbyshire ICB and Public Health Locality team to increase the sector profile.

Financial review

 

Detailed financial information is shown from page 7. The charity reports a decicit for the year of £96,378 (2024 - surplus of £12,325).

Reserves Policy and Going Concern

 

At 31 March 2025 the charity had total reserves of £476,270 (2024 - £572,648). Of these reserves £185,004 (2024 - £274,786) was held in restricted funds, with the balance remaining of £291,266 (2024 - £297,862) being held in unrestricted funds.

 

The charity has designated some of its unrestricted funds for particular purposes. At 31 March 2025 the designated funds of the charity are :

 

Training Fund     5,000

Contingency Fund     40,000

Building Fund      30,000

Help At Home Fund      55,000

         ─────

         £130,000

         ═════

The Training Fund is to ensure the organisation has sufficient funds for staff development that would not be met by other project costs and to pump prime training initiatives that support development of the sector.

 

The Contingency Fund is set aside to cover any organisation costs or debts not covered by project costs. It is also in case of long term incapacity or absence of a senior manager that requires costs for interim support of another professional.

 

The Building Fund is in line with our aspiration to refurbish the ‘Cottage’. We are designating funds which could then be used as match funding in any future bids and to maintain the fabric of the building in the meantime.

 

The Help at Home Fund is to ensure that in the event of any difficult circumstances or disaster we are able to continue Help at Home activity to our clients by replacing essential equipment, personnel and work space immediately or meeting other liabilities.

 

Unrestricted general reserves (excluding tangible fixed assets of £6,348 (2024 - £4,609)), freely available for use by the charity amount to £154,918 (2024 - £118,253).

 

The Trustees' policy is to hold unrestricted free reserves equivalent to 4-8 months directorate expenditure, which is currently running at the rate of £150,000 per annum. At the year end free reserves amounted to £154,918 (2024 - £118,253) which is considered prudent as there are indications that grant funding will decrease in 2025/26.

 

In addition to directorate expenditure, unrestricted funds are designated to ensure resources are available for expenditure which would relate to changes to Help at Home, either for closure or continuation in another charitable format.

Principal funding sources

 

Our principal funding sources remain Derbyshire Joined Up Care and Derbyshire County Council along with earned income from activity as a counter signatory for DBS and customer charges to Help at Home clients.

Investment Policy

 

The Executive Committee are responsible for setting the investment policy of the charity.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 4 -

Risk Management

 

The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control financial and other risks to mitigate any impact they may have on the charity in the future. Information about risk and the actions to mitigate them are discussed at board meetings.

Plans for future periods

 

We have a renewed strategy with headlines of “ Strong Foundations, Funding the Future ,Dreaming Big“. We will implement this over the next three years to ensure support for groups is strengthened, our base is fit for purpose and we adapt to changes in the internal and external environment.

Structure, governance and management

 

The organisation is a charitable company limited by guarantee, incorporated on 13 May 2003 and registered as a charity on 1 April 2004. The company was established under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association and its constitution which was adopted on 13 July 1994 when the charity was operating as an unincorporated entity. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

 

S Freeborn
A Carroll
(Resigned 13 November 2024)
S Lockwood
J Morris
S Fennell
H Parry-Payne
(Resigned 28 May 2025)
K Venables
A Reynolds
(Appointed 23 November 2024)

Appointment of trustees


Trustees are actively recruited through the year and have a formal application process which identifies the skills and knowledge they offer for this role.

Organisational structure

The business of the charity is managed through board meetings consisting of a maximum of no more than twenty members and a minimum of not less than six members.

 

Members of the Board as listed on page 1 are appointed at the Annual General Meeting and serve for one year, but may offer themselves for reappointment if they so wish.

 

The Committee is responsible for the strategic direction of the Charity and therefore responsibility for the day to day running of the charity is delegated to the Chief Executive, who in turn delegates a share of that responsibility to other members of the senior management team.

Induction and training of trustees

 

Each trustee receives an induction pack which includes information about the organisations aims, plans, financial situation and governance arrangements. Trustees have direct access to the Chief Executive for further information exchange and support in their role. Development of the Boards understanding of the organisation is led by the Chief Executive using regular meeting dates to identify and progress this, involving other staff members as appropriate.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 5 -

Pay policy for key management personnel

 

In considering the rate of pay for key management personnel the board take into account national pay rates identified by NAVCA, comparator pay rates within Derbyshire and the previous years rate of inflation. These are set against any changes (rise or fall) in external funding received by the organisation.

Links with other organisations

 

The charity has strong relationships with local authorities, in particular Derbyshire County Council, Joined Up Derbyshire / Integrated Care Board, Amber Valley Place Alliance and other Councils for Voluntary Service.

Auditor

In accordance with the company's articles, a resolution proposing that Azets be reappointed as auditor of the company will be put at a General Meeting.

The trustees' report was approved by the Board of Trustees.

S Lockwood
Trustee
26 September 2025
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
STATEMENT OF TRUSTEES' RESPONSIBILITIES  
FOR THE YEAR ENDED 31 MARCH 2025
- 6 -

The trustees, who are also the directors of Amber Valley Council For Voluntary Service for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

 

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

 

In preparing these financial statements, the trustees are required to:

 

- select suitable accounting policies and then apply them consistently;

 

- observe the methods and principles in the Charities SORP;

 

- make judgements and estimates that are reasonable and prudent; and

 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

 

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
INDEPENDENT AUDITOR'S REPORT
TO THE TRUSTEES OF AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
- 7 -

Opinion

We have audited the financial statements of Amber Valley Council For Voluntary Service (the ‘charity’) for the year ended 31 March 2025 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

-

give a true and fair view of the state of the charitable company's affairs as at 31 March 2025 and of its incoming resources and application of resources, for the year then ended;

-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-

have been prepared in accordance with the requirements of the Companies Act 2006.

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

 

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

-

the information given in the financial statements is inconsistent in any material respect with the trustees' report; or

-

sufficient accounting records have not been kept; or

-

the financial statements are not in agreement with the accounting records; or

-

we have not received all the information and explanations we require for our audit.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE TRUSTEES OF AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
- 8 -
Responsibilities of trustees

As explained more fully in the statement of trustees' responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Extent to which the audit was considered capable of detecting irregularities, including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above and on the Financial Reporting Council’s website, to detect material misstatements in respect of irregularities, including fraud.

 

We obtain and update our understanding of the entity, its activities, its control environment, and likely future developments, including in relation to the legal and regulatory framework applicable and how the entity is complying with that framework.  Based on this understanding, we identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion.  This includes consideration of the risk of acts by the entity that were contrary to applicable laws and regulations, including fraud.

 

In response to the risk of irregularities and non-compliance with laws and regulations, including fraud, we designed procedures which included:

 

 

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation.  This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance.  The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE TRUSTEES OF AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
- 9 -

Other matters

The financial statements of Amber Valley Council For Voluntary Service for the year ended 31 March 2023 are unaudited.

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Mr Mark Jackson FCA DChA (Senior Statutory Auditor)
for and on behalf of Azets
10 October 2025
Chartered Accountants
Statutory Auditor
Westpoint
Lynch Wood
Peterborough
Cambridgeshire
United Kingdom
PE2 6FZ

Azets is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2025
- 10 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2025
2025
2025
2024
2024
2024
Notes
£
£
£
£
£
£
Income from:
Donations and legacies
3
5,595
-
5,595
3,123
-
3,123
Charitable activities
4
613,706
576,811
1,190,517
553,326
656,580
1,209,906
Other trading activities
5
30,956
-
30,956
17,912
-
17,912
Investments
6
693
-
693
1,377
-
1,377
Total income
650,950
576,811
1,227,761
575,738
656,580
1,232,318
Expenditure on:
Charitable activities
7
652,313
666,593
1,318,906
592,798
642,644
1,235,442
Net gains/(losses) on investments
11
(5,233)
-
(5,233)
15,449
-
15,449
Net movement in funds
(6,596)
(89,782)
(96,378)
(1,611)
13,936
12,325
Fund balances at 1 April 2024
297,862
274,786
572,648
299,473
260,850
560,323
Fund balances at 31 March 2025
291,266
185,004
476,270
297,862
274,786
572,648

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
BALANCE SHEET
AS AT
31 MARCH 2025
31 March 2025
- 11 -
2025
2024
Notes
£
£
£
£
Fixed assets
Tangible assets
13
17,342
19,150
Investments
14
210,236
215,469
227,578
234,619
Current assets
Debtors
15
76,621
64,762
Cash at bank and in hand
224,420
390,782
301,041
455,544
Creditors: amounts falling due within one year
16
(52,349)
(117,515)
Net current assets
248,692
338,029
Total assets less current liabilities
476,270
572,648
Income funds
Restricted funds
17
185,004
274,786
Unrestricted funds
Designated funds
18
130,000
175,000
General unrestricted funds
161,266
122,862
291,266
297,862
476,270
572,648

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025, although an audit has been carried out under section 144 of the Charities Act 2011.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements under the requirements of the Companies Act 2006, for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 25 September 2025
S Lockwood
Trustee
Company registration number 04763194
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 31 MARCH 2025
- 12 -
2025
2024
Notes
£
£
£
£
Cash flows from operating activities
Cash (absorbed by)/generated from operations
22
(161,628)
59,489
Investing activities
Purchase of tangible fixed assets
(5,427)
(535)
Investment income received
693
1,377
Net cash (used in)/generated from investing activities
(4,734)
842
Net cash used in financing activities
-
-
Net (decrease)/increase in cash and cash equivalents
(166,362)
60,331
Cash and cash equivalents at beginning of year
390,782
330,451
Cash and cash equivalents at end of year
224,420
390,782
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
- 13 -
1
Accounting policies
Charity information

Amber Valley Council For Voluntary Service is a private company limited by guarantee not having share capital. In the event of a winding up of the company every member agrees to contribute such amount as may be required (not exceeding £1) to the Charity's assets if it should be wound up while he or she is a member or within one year after he or she ceases to be a member, for payment of the Charity's debts and liabilities. It is registered in England and Wales. The registered office is 33 Market Place, Ripley, Derbyshire, DE5 3HA.

1.1
Accounting convention

The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

 

Board members recognise and understand the particular challenges and greater financial risks for the year ahead.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.

1.4
Income

All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

 

 

 

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
1
Accounting policies
(Continued)
- 14 -
1.5
Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

 

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Expenditure is recognised on an accruals basis as a liability is incurred.

 

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold improvements
4% straight line and 33% straight line
Office equipment
33% straight line
Fixtures and fittings
33% straight line
IT equipment
33% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7
Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

1.8
Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
1
Accounting policies
(Continued)
- 15 -
1.9
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.10
Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.11
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12
Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 16 -
2
Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3
Donations and legacies
Unrestricted
Unrestricted
funds
funds
2025
2024
£
£
Donations and gifts
5,595
3,123
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 17 -
4
Charitable activities

Volunteering, Training & Development

Help at Home

Total

Volunteering, Training & Development

Help at Home

Total
2025
2025
2025
2024
2024
2024
£
£
£
£
£
£
Help at Home
-
561,625
561,625
-
502,022
502,022

Directorate (DCC)

15,378
-
15,378
15,378
-
15,378

NHS/ICB - Core

56,614
-
56,614
54,647
-
54,647

Southern Derbyshire CVS - Post Hospital Support

-
-
-
19,640
-
19,640
DCC - Infrastructure Support
38,975
-
38,975
38,975
-
38,975
DCC - Befriending Service
10,074
-
10,074
9,724
-
9,724
GP Link Worker
148,359
-
148,359
135,643
-
135,643
Public Health Grant - 5 Ways
15,000
-
15,000
35,247
-
35,247
Social Connectedness
25,000
-
25,000
37,500
-
37,500
VCSE Leadership Funding
70,000
-
70,000
30,000
-
30,000
NAVCA
-
-
-
5,000
-
5,000
Get Out Get Active
28,000
-
28,000
32,500
-
32,500
Sundry income
10,960
-
10,960
3,426
-
3,426
Age UK Older person
7,180
-
7,180
-
-
-
Deby Community Foundation funding
6,000
-
6,000
-
-
-
Amber Valley walk engagement
3,500
-
3,500
-
-
-
Public Health Locality Funding
89,685
-
89,685
194,371
-
194,371
UKSPF Voluntary Fund
37,500
-
37,500
12,500
-
12,500
Emotional Health and Wellbeing
50,000
-
50,000
50,000
-
50,000
Community Champions
16,667
-
16,667
33,333
-
33,333
628,892
561,625
996,665
707,884
502,022
1,209,906
Analysis by fund
Unrestricted funds
52,081
561,625
613,706
51,304
502,022
553,326
Restricted funds
576,811
-
576,811
656,580
-
656,580
628,892
561,625
1,190,517
707,884
502,022
1,209,906
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 18 -
5
Other trading activities
Unrestricted
Unrestricted
funds
funds
2025
2024
£
£
Membership, training and services
30,956
17,912
6
Investments
Unrestricted
Unrestricted
funds
funds
2025
2024
£
£
Interest receivable
693
1,377
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 19 -
7
Charitable activities

Volunteering, Training & Development

Help at Home

Total
2025

Volunteering, Training & Development

Help at Home

Total
2024
2025
2025
2024
2024
£
£
£
£
£
£
Staff costs
352,141
530,028
882,169
378,214
469,944
848,158
Depreciation and impairment
7,234
-
7,234
5,817
-
5,817

Staff travel

4,435
14,344
18,779
5,422
15,411
20,833

Volunteer travel and expenses

1,798
-
1,798
2,542
-
2,542

Grants paid

243,507
-
243,507
195,648
-
195,648

Event costs

44,088
-
44,088
53,223
-
53,223

Premises costs

41,842
-
41,842
29,181
-
29,181

Equipment

-
1,894
1,894
-
2,813
2,813

Insurance

6,439
-
6,439
5,810
-
5,810

Administration costs

24,419
7,876
32,295
26,867
5,064
31,931

IT costs

7,684
-
7,684
7,922
-
7,922

Sundry costs

6,026
6,503
12,529
7,285
6,723
14,008

Compliance costs

5,997
304
6,301
4,796
760
5,556
745,610
560,949
1,306,559
722,727
500,715
1,223,442
Share of governance costs (see note 8)
12,347
-
12,347
12,000
-
12,000
757,957
560,949
1,318,906
734,727
500,715
1,235,442
Analysis by fund
Unrestricted funds
91,364
560,949
652,313
92,083
500,715
592,798
Restricted funds
666,593
-
666,593
642,644
-
642,644
757,957
560,949
1,318,906
734,727
500,715
1,235,442
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 20 -
8
Support costs
Support costs
Governance costs
2025
Support costs
Governance costs
2024
£
£
£
£
£
£
Staff costs
-
3,000
3,000
-
3,000
3,000
Audit fees
-
7,560
7,560
-
7,200
7,200
Accountancy
-
1,787
1,787
-
1,800
1,800
-
12,347
12,347
-
12,000
12,000
Analysed between
Charitable activities
-
12,347
12,347
-
12,000
12,000
9
Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
10
Employees

The average monthly number of employees during the year was:

2025
2024
Number
Number
Volunteering, training and development
17
15
Help at Home
74
71
Total
91
86
Employment costs
2025
2024
£
£
Wages and salaries
819,228
787,295
Social security costs
33,935
34,385
Other pension costs
32,006
29,478
885,169
851,158

The total pay and benefits received by key management personnel in the year was £51,473 (2023: £48,632).

There were no employees whose annual remuneration was more than £60,000.
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 21 -
11
Net gains/(losses) on investments
Unrestricted
Unrestricted
funds
funds
2025
2024
£
£
Revaluation of investments
(5,233)
15,449
12
Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

13
Tangible fixed assets
Leasehold improvements
Office equipment
Fixtures and fittings
IT equipment
Total
£
£
£
£
£
Cost
At 1 April 2024
97,317
15,962
8,932
30,344
152,555
Additions
-
-
-
5,427
5,427
Disposals
-
(15,962)
-
(12,299)
(28,261)
At 31 March 2025
97,317
-
8,932
23,472
129,721
Depreciation and impairment
At 1 April 2024
80,971
15,962
8,932
27,541
133,406
Depreciation charged in the year
3,548
-
-
3,686
7,234
Eliminated in respect of disposals
-
(15,962)
-
(12,299)
(28,261)
At 31 March 2025
84,519
-
8,932
18,928
112,379
Carrying amount
At 31 March 2025
12,798
-
-
4,544
17,342
At 31 March 2024
16,347
-
-
2,803
19,150
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 22 -
14
Fixed asset investments

Balanced Fund

£
Cost or valuation
At 1 April 2024
215,469
Valuation changes
(5,233)
At 31 March 2025
210,236
Carrying amount
At 31 March 2025
210,236
At 31 March 2024
215,469
15
Debtors
2025
2024
Amounts falling due within one year:
£
£
Trade debtors
67,760
55,465
Prepayments and accrued income
8,861
9,297
76,621
64,762
16
Creditors: amounts falling due within one year
2025
2024
£
£
Other taxation and social security
8,089
8,693
Trade creditors
3,288
5,992
Other creditors
118
117
Accruals and deferred income
40,854
102,713
52,349
117,515
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 23 -
17
Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
Movement in funds
Movement in funds
Balance at
1 April 2023
Incoming resources
Resources expended
Balance at
1 April 2024
Incoming resources
Resources expended
Balance at
31 March 2025
£
£
£
£
£
£
£
EMDA - Property Improvements
18,026
-
(3,485)
14,541
-
(3,548)
10,993
Home From Hospital
37,524
19,640
(47,185)
9,979
-
(9,979)
-
Postcode Local Funding
1,000
-
(1,000)
-
-
-
-
Public Health Grant - 5 Ways / Small Grant
13,836
35,247
(34,208)
14,875
15,000
(27,820)
2,055
NHS/ICB - Core
-
54,647
(54,647)
-
56,614
(56,614)
-
DCC - Infrastructure
-
38,975
(38,975)
-
38,975
(38,975)
-
DCC - Befriending
-
9,724
(9,724)
-
10,074
(10,074)
-
GP Link Worker
-
135,643
(135,643)
-
148,359
(148,359)
-
Social Connectedness
57,636
37,500
(46,348)
48,788
25,000
(37,319)
36,469
Social Prescribing Directory
3,400
-
-
3,400
-
(3,400)
-
VCSE Leadership Funding
49,832
30,000
(50,333)
29,499
70,000
(58,021)
41,478
VCSE Strategic Mental Health
57,913
-
(57,913)
-
-
-
-
NAVCA
-
5,000
(5,000)
-
-
-
-
PH Containing Funding
15,000
-
(400)
14,600
-
(14,600)
-
Acute Discharge Support
6,683
-
(636)
6,047
-
(6,047)
-
Emotional Health and Wellbeing
-
50,000
(50,000)
-
50,000
(50,000)
-
Community Champions
-
33,333
(12,130)
21,203
16,667
(10,265)
27,605
PH Locality Fund
-
194,371
(95,017)
99,354
89,685
(132,699)
56,340
UKSPF Voluntary Fund
-
12,500
-
12,500
37,500
(50,000)
-
Other restricted funds
-
-
-
-
18,937
(8,873)
10,064
260,850
656,580
(642,644)
274,786
576,811
(666,593)
185,004
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
17
Restricted funds
(Continued)
- 24 -

NHS Derby & Derbyshire ICB Core; provision of infrastructure support to local voluntary and community organisations, promotion and brokerage of volunteering and provision of funding information, governance and networking for local groups.

 

Southern Derbyshire CVS Post Hospital Support; respond to requests for volunteer support to individuals discharged from hospital for a time limited period. Manage the recruitment, supervision, training of volunteers.

 

Derbyshire County Council Adult Care Befriending; respond to requests for volunteer support to reduce isolation and loneliness of older, isolated people in Amber Valley. Manage the recruitment, supervision, training of volunteers.

 

Derbyshire County Council Adult Care Infrastructure; provision of infrastructure support to local voluntary and community organisations, provision of funding information, governance and networking for local groups.

 

Postcode Lottery; costs of pathway access to Charles Hill Playing Fields and community development activity in Loscoe related to increasing use of playing fields.

 

Public Health funds including Locality , Emotional health & Wellbeing, Social Connect and small grants – manage the grant giving process for improving well being to  local organisations.

 

GP Link Worker; social prescribing activity for the ARCH PCN, encouraging the use of community and voluntary services as a preventative step in recovery from illness.

Social Connectedness; leading a steering group, developing an action plan to decrease social isolation and identify gaps and projects to fund to increase connectedness.

 

Social Prescribing Directory; to prepare information about community resources for use of PCN staff members.

 

VCSE Leadership Funding; to develop the capacity of the voluntary sector to engage and influence Joined Up Care Derbyshire planning systems and develop a VCSE Alliance. Includes sums for projects on Workforce Development and Population health Management.

 

NAVCA; participation in an emergency planning partnership, cost of living grant award.

 

UK Social Prosperity Fund – support and grant giving to groups.

AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 25 -
18
Designated funds
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
Movement in funds
Balance at
1 April 2023
Transfers
Balance at
1 April 2024
Transfers
Balance at
31 March 2025
£
£
£
£
£
Training Fund
5,000
-
5,000
-
5,000
Contingency Fund
40,000
-
40,000
-
40,000
Building Fund
75,000
-
75,000
(45,000)
30,000
Help at Home Fund
55,000
-
55,000
-
55,000
175,000
-
175,000
(45,000)
130,000

The Training Fund is to ensure the organisation has sufficient funds for staff development that would not be met by other project costs and to pump prime training initiatives that support development of the sector.

 

The Contingency Fund is set aside to cover any organisation costs or debts not covered by project costs. It is also in case of long term incapacity or absence of a senior manager that requires costs for interim support of another professional.

 

The Building Fund is in line with our aspiration to refurbish the 'Cottage'. We are designating funds which could then be used as match funding in any future bids and to maintain the fabric of the building in the meantime.

 

The Help at Home Fund is to ensure that in the event of any difficult circumstances or disaster we are able to continue Help at Home activity to our clients by replacing essential equipment, personnel and work space immediately or meeting other liabilities.

19
Analysis of net assets between funds
Unrestricted funds
Restricted funds
Total
Unrestricted funds
Restricted funds
Total
2025
2025
2025
2024
2024
2024
£
£
£
£
£
£
Fund balances at 31 March 2025 are represented by:
Tangible assets
6,348
10,994
17,342
4,609
14,541
19,150
Investments
210,236
-
210,236
215,469
-
215,469
Current assets/(liabilities)
74,682
174,010
248,692
77,784
260,245
338,029
291,266
185,004
476,270
297,862
274,786
572,648
AMBER VALLEY COUNCIL FOR VOLUNTARY SERVICE
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
- 26 -
20
Operating lease commitments

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

2025
2024
£
£
Within one year
17,450
17,450
Between two and five years
40,743
58,193
58,193
75,643
21
Related party transactions

There were no disclosable related party transactions during the year (2024 - none).

22
Cash generated from operations
2025
2024
£
£
(Deficit)/surpus for the year
(96,378)
12,325
Adjustments for:
Investment income recognised in statement of financial activities
(693)
(1,377)
Fair value gains and losses on investments
5,233
(15,449)
Depreciation and impairment of tangible fixed assets
7,234
5,817
Movements in working capital:
(Increase)/decrease in debtors
(11,858)
35,679
(Decrease)/increase in creditors
(65,166)
22,494
Cash (absorbed by)/generated from operations
(161,628)
59,489
23
Analysis of changes in net funds

The charity had no debt during the year.

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