Acorah Software Products - Accounts Production 16.6.920 false true 31 March 2024 1 April 2023 false 1 April 2024 31 March 2025 31 March 2025 04248052 Mr C Brooks Mr A Moore Mr J L Mason Mr K I Dunn Mr K I Dunn iso4217:GBP iso4217:EUR iso4217:USD xbrli:shares xbrli:pure xbrli:pure 04248052 2024-03-31 04248052 2025-03-31 04248052 2024-04-01 2025-03-31 04248052 frs-core:CurrentFinancialInstruments 2025-03-31 04248052 frs-core:Non-currentFinancialInstruments 2025-03-31 04248052 frs-core:BetweenOneFiveYears 2025-03-31 04248052 frs-core:ComputerEquipment 2025-03-31 04248052 frs-core:ComputerEquipment 2024-04-01 2025-03-31 04248052 frs-core:ComputerEquipment 2024-03-31 04248052 frs-core:LandBuildings frs-core:LeasedAssetsHeldAsLessee 2025-03-31 04248052 frs-core:LandBuildings frs-core:LeasedAssetsHeldAsLessee 2024-04-01 2025-03-31 04248052 frs-core:LandBuildings frs-core:LeasedAssetsHeldAsLessee 2024-03-31 04248052 frs-core:MotorVehicles 2025-03-31 04248052 frs-core:MotorVehicles 2024-04-01 2025-03-31 04248052 frs-core:MotorVehicles 2024-03-31 04248052 frs-core:PlantMachinery 2025-03-31 04248052 frs-core:PlantMachinery 2024-04-01 2025-03-31 04248052 frs-core:PlantMachinery 2024-03-31 04248052 frs-core:WithinOneYear 2025-03-31 04248052 frs-core:SharePremium 2025-03-31 04248052 frs-core:ShareCapital 2025-03-31 04248052 frs-core:RetainedEarningsAccumulatedLosses 2025-03-31 04248052 frs-bus:PrivateLimitedCompanyLtd 2024-04-01 2025-03-31 04248052 frs-bus:FilletedAccounts 2024-04-01 2025-03-31 04248052 frs-bus:SmallEntities 2024-04-01 2025-03-31 04248052 frs-bus:AuditExempt-NoAccountantsReport 2024-04-01 2025-03-31 04248052 frs-bus:SmallCompaniesRegimeForAccounts 2024-04-01 2025-03-31 04248052 frs-bus:OrdinaryShareClass2 2024-04-01 2025-03-31 04248052 frs-bus:OrdinaryShareClass2 2025-03-31 04248052 frs-bus:OrdinaryShareClass3 2024-04-01 2025-03-31 04248052 frs-bus:OrdinaryShareClass3 2025-03-31 04248052 frs-bus:OrdinaryShareClass4 2024-04-01 2025-03-31 04248052 frs-bus:OrdinaryShareClass4 2025-03-31 04248052 frs-bus:OrdinaryShareClass5 2024-04-01 2025-03-31 04248052 frs-bus:OrdinaryShareClass5 2025-03-31 04248052 frs-bus:Director1 2024-04-01 2025-03-31 04248052 frs-bus:Director2 2024-04-01 2025-03-31 04248052 frs-bus:Director3 2024-04-01 2025-03-31 04248052 frs-bus:Director4 2024-04-01 2025-03-31 04248052 frs-bus:Director4 2024-03-31 04248052 frs-bus:Director4 2025-03-31 04248052 frs-bus:CompanySecretary1 2024-04-01 2025-03-31 04248052 frs-countries:EnglandWales 2024-04-01 2025-03-31 04248052 2023-03-31 04248052 2024-03-31 04248052 2023-04-01 2024-03-31 04248052 frs-core:CurrentFinancialInstruments 2024-03-31 04248052 frs-core:Non-currentFinancialInstruments 2024-03-31 04248052 frs-core:BetweenOneFiveYears 2024-03-31 04248052 frs-core:MotorVehicles 2023-04-01 2024-03-31 04248052 frs-core:PlantMachinery 2023-04-01 2024-03-31 04248052 frs-core:WithinOneYear 2024-03-31 04248052 frs-core:SharePremium 2024-03-31 04248052 frs-core:ShareCapital 2024-03-31 04248052 frs-core:RetainedEarningsAccumulatedLosses 2024-03-31 04248052 frs-bus:OrdinaryShareClass2 2023-04-01 2024-03-31 04248052 frs-bus:OrdinaryShareClass3 2023-04-01 2024-03-31 04248052 frs-bus:OrdinaryShareClass4 2023-04-01 2024-03-31 04248052 frs-bus:OrdinaryShareClass5 2023-04-01 2024-03-31
Registered number: 04248052
PHDmail Limited
Unaudited Financial Statements
For The Year Ended 31 March 2025
PHDmail Limited
Contents
Contents

| Page
--- | ---
Statement of Financial Position | 1—2
Notes to the Financial Statements | 3—6

Page 1
PHDmail Limited
Statement of Financial Position
As At 31 March 2025
Statement of Financial Position
Registered number: 04248052

| 2025 | 2024
--- | --- | ---
| Notes | £ | £ | £ | £
FIXED ASSETS
Tangible Assets | 4 |  | 1,839,628 |  | 1,977,719
|  |  | 1,839,628 |  | 1,977,719
CURRENT ASSETS
Stocks | 5 | 50,764 |  | 77,677 |
Debtors | 6 | 2,250,229 |  | 1,800,652 |
Cash at bank and in hand |  | 1,761,686 |  | 1,129,121 |
|  | 4,062,679 |  | 3,007,450 |
Creditors: Amounts Falling Due Within One Year | 7 | (2,812,758 ) |  | (2,027,540 ) |
NET CURRENT ASSETS (LIABILITIES) |  |  | 1,249,921 |  | 979,910
TOTAL ASSETS LESS CURRENT LIABILITIES |  |  | 3,089,549 |  | 2,957,629
Creditors: Amounts Falling Due After More Than One Year | 8 |  | (80,688 ) |  | (208,603 )
PROVISIONS FOR LIABILITIES
Deferred Taxation |  |  | (431,562 ) |  | (462,683 )
NET ASSETS |  |  | 2,577,299 |  | 2,286,343
CAPITAL AND RESERVES
Called up share capital | 10 |  | 1,000 |  | 1,000
Share premium account |  |  | 281,404 |  | 281,404
Income Statement |  |  | 2,294,895 |  | 2,003,939
SHAREHOLDERS' FUNDS |  |  | 2,577,299 |  | 2,286,343

Page 1
Page 2
PHDmail Limited
Statement of Financial Position (continued)
As At 31 March 2025
For the year ending 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime.
The company has taken advantage of section 444(1) of the Companies Act 2006 and opted not to deliver to the registrar a copy of the company's Income Statement.
On behalf of the board

Mr C Brooks Director
29 October 2025

The notes on pages 3 to 6 form part of these financial statements.
Page 2
Page 3
PHDmail Limited
Notes to the Financial Statements
For The Year Ended 31 March 2025
Notes to the Financial Statements
1. General Information
PHDmail Limited is a private company, limited by shares, incorporated in England & Wales, registered number 04248052 . The registered office is Unit One, Falcon Close, Burton-On-Trent, DE14 1SG.
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared under the historical cost convention and in accordance with Financial Reporting Standard 102 section 1A Small Entities "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.
2.2. Turnover
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover is reduced for estimated customer returns, rebates and other similar allowances. In respect of print and mail services, revenue is recognised on dispatch. Revenue from electronic and scanning services is recognised on delivery of the service.
2.3. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Leasehold | 10% reducing balance
Plant & Machinery | 10% to 25% reducing balance
Motor Vehicles | 25% reducing balance
Computer Equipment | 25% straight line

2.4. Leasing and Hire Purchase Contracts
Assets obtained under finance leases are capitalised as tangible fixed assets. Assets acquired under finance leases are depreciated over the shorter of the lease term and their useful lives. Assets acquired under hire purchase contracts are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the company. Obligations under such agreements are included in the creditors net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the income statement so as to produce a constant periodic rate of charge on the net obligation outstanding in each period.
Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged to the income statement as incurred.
2.5. Stocks and Work in Progress
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost is determined on a first in, first out (FIFO) basis.
2.6. Taxation
Income tax expense represents the sum of the tax currently payable and deferred tax.
The tax currently payable is based on taxable profit for the year. Taxable profit differs from profit as reported in the statement of comprehensive income because of items of income or expense that are taxable or deductible in other years and items that are never taxable or deductible. The company's liability for current tax is calculated using tax rates that have been enacted or substantively enacted by the end of the reporting period.
Deferred tax is recognised on timing differences between the carrying amounts of assets and liabilities in the financial statements and the corresponding tax bases used in the computation of taxable profit. Deferred tax liabilities are generally recognised for all taxable timing differences. Deferred tax assets are generally recognised for all deductible temporary differences to the extent that it is probable that taxable profits will be available against which those deductible timing differences can be utilised. The carrying amount of deferred tax assets is reviewed at the end of each reporting period and reduced to the extent that it is no longer probable that sufficient taxable profits will be available to allow all or part of the asset to be recovered.
Deferred tax assets and liabilities are measured at the tax rates that are expected to apply in the period in which the liability is settled or the asset realised, based on tax rates (and tax laws) that have been enacted or substantively enacted by the end of the reporting period. Deferred tax liabilities are presented within provisions for liabilities and deferred tax assets within debtors. The measurement of deferred tax liabilities and assets reflect the tax consequences that would follow from the manner in which the Company expects, at the end of the reporting period, to recover or settle the carrying amount of its assets and liabilities.
Current and deferred tax are recognised in profit or loss for the year, except when they relate to items that are recognised in other comprehensive income or directly in equity, in which case current and deferred tax are recognised in other comprehensive income or directly in equity respectively.
Page 3
Page 4
PHDmail Limited
Notes to the Financial Statements (continued)
For The Year Ended 31 March 2025
3. Average Number of Employees
Average number of employees, including directors, during the year was: 43 (2024: 44)
43 44
4. Tangible Assets

| Land & Property
--- | ---
| Leasehold | Plant & Machinery | Motor Vehicles | Computer Equipment | Total
| £ | £ | £ | £ | £
Cost
As at 1 April 2024 | 196,683 | 3,508,728 | 88,625 | 888,567 | 4,682,603
Additions | - | 158,301 | - | 23,486 | 181,787
Disposals | - | - | (20,260 ) | - | (20,260 )
Transfers | 5,519 | (14,662 ) | - | 9,143 | -
As at 31 March 2025 | 202,202 | 3,652,367 | 68,365 | 921,196 | 4,844,130
Depreciation
As at 1 April 2024 | 182,638 | 1,835,346 | 33,450 | 653,450 | 2,704,884
Provided during the period | 4,571 | 224,296 | 10,106 | 78,124 | 317,097
Disposals | - | - | (17,479 ) | - | (17,479 )
As at 31 March 2025 | 187,209 | 2,059,642 | 26,077 | 731,574 | 3,004,502
Net Book Value
As at 31 March 2025 | 14,993 | 1,592,725 | 42,288 | 189,622 | 1,839,628
As at 1 April 2024 | 14,045 | 1,673,382 | 55,175 | 235,117 | 1,977,719

Included above are assets held under finance leases or hire purchase contracts with a net book value as follows:

| 2025 |  | 2024
--- | --- | --- | ---
| £ |  | £
Plant & Machinery | 732,784 |  | 815,820
Motor Vehicles | 42,288 |  | 55,175
| 775,072 |  | 870,995

5. Stocks

| 2025 |  | 2024
--- | --- | --- | ---
| £ |  | £
Stock | 50,764 |  | 77,677

6. Debtors

| 2025 |  | 2024
--- | --- | --- | ---
| £ |  | £
Due within one year
Trade debtors | 1,544,374 |  | 1,555,220
Prepayments and accrued income | 267,347 |  | 245,432
Other debtors | 405,000 |  | -
Directors' loan accounts | 33,508 |  | -
| 2,250,229 |  | 1,800,652

Page 4
Page 5
PHDmail Limited
Notes to the Financial Statements (continued)
For The Year Ended 31 March 2025
7. Creditors: Amounts Falling Due Within One Year

| 2025 |  | 2024
--- | --- | --- | ---
| £ |  | £
Net obligations under finance lease and hire purchase contracts | 127,915 |  | 199,300
Trade creditors | 2,025,849 |  | 1,004,423
Corporation tax | 249,479 |  | 192,569
Other taxes and social security | 36,627 |  | 34,967
VAT | 273,216 |  | 349,159
Other creditors | 707 |  | 269
Accruals and deferred income | 95,423 |  | 162,925
Directors' loan accounts | 3,542 |  | 83,928
| 2,812,758 |  | 2,027,540

8. Creditors: Amounts Falling Due After More Than One Year

| 2025 |  | 2024
--- | --- | --- | ---
| £ |  | £
Net obligations under finance lease and hire purchase contracts | 80,688 |  | 208,603

9. Obligations Under Finance Leases and Hire Purchase

| 2025 |  | 2024
--- | --- | --- | ---
| £ |  | £
The future minimum finance lease payments are as follows:
Not later than one year | 127,915 |  | 199,300
Later than one year and not later than five years | 80,688 |  | 208,603
| 208,603 |  | 407,903
| 208,603 |  | 407,903

10. Share Capital

| 2025 |  | 2024
--- | --- | --- | ---
Allotted, called up and fully paid | £ |  | £
750 Ordinary A shares of £ 1.00 each | 750 |  | 750
50 Ordinary B shares of £ 1.00 each | 50 |  | 50
100 Ordinary C shares of £ 1.00 each | 100 |  | 100
50 Ordinary D shares of £ 1.00 each | 50 |  | 50
25 Ordinary E shares of £ 1.00 each | 25 |  | 25
25 Ordinary F shares of £ 1.00 each | 25 |  | 25
| 1,000 |  | 1,000

11. Other Commitments
The total of future minimum lease payments under non-cancellable operating leases are as following:

| 2025 |  | 2024
--- | --- | --- | ---
| £ |  | £
Not later than one year | 42,862 |  | 10,553
Later than one year and not later than five years | 34,926 |  | 31,658
| 77,788 |  | 42,211

Page 5
Page 6
PHDmail Limited
Notes to the Financial Statements (continued)
For The Year Ended 31 March 2025
12. Directors Advances, Credits and Guarantees
Included within Debtors are the following loans to directors:

| As at 1 April 2024 | Amounts advanced | Amounts repaid | Amounts written off | As at 31 March 2025
--- | --- | --- | --- | --- | ---
| £ | £ | £ | £ | £
Mr Kevin Dunn | - | 40,000 | 6,492 | - | 33,508

The above loan is was repaid in full on 14 April 2025.
Page 6