REGISTERED COMPANY NUMBER: 06221374 (England and Wales)

REGISTERED CHARITY NUMBER: 1169422

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30TH APRIL 2025

FOR

MAES-Y-PANT/HOLLOWFIELD ACTION GROUP

LIMITED

Page

Report of the Trustees

1

to

3

Independent Examiner's Report

4

Statement of Financial Activities

5

Balance Sheet

6

to

7

Notes to the Financial Statements

8

to

14

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th April 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

To provide the area known as Maes y Pant/Hollowfield in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age infirmity or disability, financial hardship or social circumstances or for the public at large with the object of improving their conditions of life.

To promote for the benefit of the public the conservation protection and improvement of the physical and natural environment by promoting biological diversity of the area known as Maes y Pant/Hollowfield.

Significant activities

The board of Maes y Pant Action Group continues to meet 4 times per year to oversee and review the activities taking place to ensure they meet our principal objectives to provide an area for recreation in the interests of social welfare and secondly to promote conservation, protection and improvement of the natural environment.

Volunteer sessions have remained very successful throughout the period, occurring every month on the second Saturday. Between 15 and 25 people attend each session and over 60 people have registered and attended at least once. MyPAG supported 6 young people who attended as volunteers as part of their Duke of Edinburgh Bronze award, and we have been delighted that all of them have chosen to continue volunteering after achieving that goal. The trustees nominated the group for the 'Keep Britain Tidy Young Volunteer of the Year 2024' and were delighted when the judges decided to give the award jointly to all 6. The trophies were presented by the Mayor of Wrexham at a ceremony in the Guildhall in February 2025. Amongst a wide range of tasks, the volunteers have maintained and repaired fences, gates, and paths, planted trees and carried out recommended safety work around the base of some large trees. During this period, preparations were made for the arrival of a new 40-foot storage container. The volunteers cleared and prepared the base and laid out the cornerstones to ensure the container will be stable and level. They learned how to use the equipment required, including a theodolite and a mini digger.

The 'Friends of Maes y Pant' group has remained active during the period, and we have continued to keep them informed with a monthly e-newsletter and quarterly articles in the local 'Essentials' magazine.

Engagement with the wider community has continued, with visits from Coed Lleol (Small Woods Wales), Wrexham Forest Group, local Brownies and Guides as well as both local primary schools.

Maes y Pant was awarded a Green Flag Community Award by Keep Wales Tidy, for the 8th year in succession. We fly the flag on our temporary flagpole during volunteer sessions and other events.

FINANCIAL REVIEW

Reserves policy

The trust's aim is to achieve net incoming resources before depreciation, together with a net current asset position. Any surplus of funds will be used to further the aims and objectives of the trust and its future sustainability and successful outcome.

Total reserves as at 30th April 2025 were £247,519 (2024: £244,977) of which £47,416 (2024: £40,657) is restricted. The level of general reserves available to the charity was £200,103 (2024: £204,320) as detailed in the notes to the accounts.

FUTURE PLANS

There are two main activities planned for the coming year. Firstly, an ongoing project to replace two 10' storage containers with one 40' container. The existing units are difficult to open, both suffer badly from condensation, and both are full. We have secured a grant of £6,000 from Gresford Community Council, which is 50% of the budget for the new container. The site was prepared during the period, and we anticipate completion of the project in the summer of 2025. Secondly, we will continue the project to improve the wildlife pond, with the aim of reinstating it to the original planned size and depth. We are considering a bore hole to provide a more reliable and sustainable source of water, and to investigate the feasibility of that a hydrogeological survey was completed during the period. Grant funding will be required for a bore hole, with an estimated budget of £20-£25,000.

We are delighted to have received an invitation to host a table in the Volunteer Hwb at the National Eisteddfod in Wrexham which will take place in August 2025.

We are having discussions with two other organisations (Bug Life and Xplore! Nature) to undertake surveys of biodiversity in Maes Y Pant. Both organisations are charities and are applying for funding for these projects. If successful, we hope the projects will provide valuable evidence of our work to fulfil the charitable aim of promoting biological diversity, as well as encouraging community activities and engagement.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Trust is a charity and a company limited by guarantee, as defined by the Companies Act 2006. The governing documents are its Memorandum and Articles of Association, which were last amended at the Board Meeting of the members of the company on the 23rd September 2016.

Recruitment and appointment of new trustees

Any trustee is invited to nominate a potential new trustee that is personally known to and recommended by them. The nominee must be accepted by the majority of existing trustees.

The nominated person must be a permitted person as defined by the Charities Act and of relevant skill or knowledge to the benefit of the charity. Trustees are personally responsible for ensuring their skills and knowledge are maintained to a standard which encompasses changes in legislation impacting on the operational activities of the trust.

In accordance with the memorandum of association of the charity, J Adams, J Ashley and M Edwards will retire at the forthcoming annual general meeting, and, being eligible, will stand for re-election.

Organisational structure

The trustee board retains authority for the overall strategy and policy of the charity.

Induction and training of new trustees

New trustees undergo a training process to explain to them their statutory obligations under charity and company law, the Memorandum and Articles of Association, the organisational structure and decision-making process. Trustees are encouraged to attend suitable external events, where these will enhance the substance and quality of their role. All trustees, both existing and newly appointed, are required to confirm that they have read and understood, the Charity Commission booklet CC3A, "The essential trustee" and CC3 "The essential trustee, what you need to know".

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

06221374 (England and Wales)

Registered Charity number

1169422

Registered office

25 Grosvenor Road

Wrexham

LL11 1BT

Trustees

J H Adams

J Ashley

A C Bailey

S Bentley

G L Caswell-Jones

K Clements

T Dillon

M J Edwards

I R Happs

A Lewis

J O'Keeffe

R J Hennessey (resigned 7.1.25)

Bankers

National Westminster Bank plc

33, Lord Street

Wrexham

LL11 1LP

Approved by order of the board of trustees on 6th October 2025 and signed on its behalf by:

I R Happs - Trustee

Independent examiner's report to the trustees of Maes-y-Pant/Hollowfield Action Group Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30th April 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

R Godfrey FCA

6th October 2025

30.4.25

30.4.24

Unrestricted

Restricted

Total

Total

fund

fund

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

4,275

9,563

13,838

6,388

Other trading activities

3

70

-

70

387

Investment income

4

625

-

625

484

Total

4,970

9,563

14,533

7,259

EXPENDITURE ON

Raising funds

-

-

-

209

Charitable activities

Upkeep of quarry

9,187

2,804

11,991

9,989

Total

9,187

2,804

11,991

10,198

NET INCOME/(EXPENDITURE)

(4,217

)

6,759

2,542

(2,939

)

RECONCILIATION OF FUNDS

Total funds brought forward

204,320

40,657

244,977

247,916

TOTAL FUNDS CARRIED FORWARD

200,103

47,416

247,519

244,977

30.4.25

30.4.24

Unrestricted

Restricted

Total

Total

fund

fund

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

8

169,834

43,733

213,567

209,319

CURRENT ASSETS

Debtors

9

1,547

-

1,547

705

Cash at bank and in hand

28,722

3,683

32,405

34,953

30,269

3,683

33,952

35,658

NET CURRENT ASSETS

30,269

3,683

33,952

35,658

TOTAL ASSETS LESS CURRENT LIABILITIES

200,103

47,416

247,519

244,977

NET ASSETS

200,103

47,416

247,519

244,977

FUNDS

10

Unrestricted funds

200,103

204,320

Restricted funds

47,416

40,657

TOTAL FUNDS

247,519

244,977

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30th April 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 30th April 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 6th October 2025 and were signed on its behalf by:

A Lewis - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Pathways & fencing

-

2% on cost

Plant and machinery

-

20% on cost

Computer equipment

-

33% on cost

No depreciation is provided in respect of freehold land.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.	DONATIONS AND LEGACIES

30.4.25

30.4.24

£

£

Friends of MyPAG

2,225

2,310

Donations

3,535

3,500

Gift aid

1,290

578

Grants

6,788

-

13,838

6,388

Grants received, included in the above, are as follows:

30.4.25

30.4.24

£

£

Gresford Community Council

300

-

AVOW - Make a difference

488

-

Container Grant

6,000

-

6,788

-

3.	OTHER TRADING ACTIVITIES

30.4.25

30.4.24

£

£

Fundraising events

70

387

4.	INVESTMENT INCOME

30.4.25

30.4.24

£

£

Deposit account interest

624

484

Tax interest

1

-

625

484

5.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

30.4.25

30.4.24

£

£

Depreciation - owned assets

5,052

3,813

6.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30th April 2025 nor for the year ended 30th April 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 30th April 2025 nor for the year ended 30th April 2024.

7.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

fund

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2,888

3,500

6,388

Other trading activities

387

-

387

Investment income

484

-

484

Total

3,759

3,500

7,259

EXPENDITURE ON

Raising funds

209

-

209

Charitable activities

Upkeep of quarry

9,154

835

9,989

Total

9,363

835

10,198

NET INCOME/(EXPENDITURE)

(5,604

)

2,665

(2,939

)

RECONCILIATION OF FUNDS

Total funds brought forward

209,924

37,992

247,916

TOTAL FUNDS CARRIED FORWARD

204,320

40,657

244,977

8.	TANGIBLE FIXED ASSETS

Freehold

Pathways

Plant and

Computer

land

& fencing

machinery

equipment

Totals

£

£

£

£

£

COST

At 1st May 2024

75,474

158,510

8,715

4,529

247,228

Additions

-

9,160

140

-

9,300

At 30th April 2025

75,474

167,670

8,855

4,529

256,528

DEPRECIATION

At 1st May 2024

-

25,742

8,414

3,753

37,909

Charge for year

-

4,404

181

467

5,052

At 30th April 2025

-

30,146

8,595

4,220

42,961

NET BOOK VALUE

At 30th April 2025

75,474

137,524

260

309

213,567

At 30th April 2024

75,474

132,768

301

776

209,319

9.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

30.4.25

30.4.24

£

£

Tax

1,290

578

Prepayments

257

127

1,547

705

10.	MOVEMENT IN FUNDS

Net

movement

At

At 1.5.24

in funds

30.4.25

£

£

£

Unrestricted funds

General fund

204,320

(4,217

)

200,103

Restricted funds

Restricted

40,657

6,759

47,416

TOTAL FUNDS

244,977

2,542

247,519

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

4,970

(9,187

)

(4,217

)

Restricted funds

Restricted

9,563

(2,804

)

6,759

TOTAL FUNDS

14,533

(11,991

)

2,542

Comparatives for movement in funds

Net

movement

At

At 1.5.23

in funds

30.4.24

£

£

£

Unrestricted funds

General fund

209,924

(5,604

)

204,320

Restricted funds

Restricted

37,992

2,665

40,657

TOTAL FUNDS

247,916

(2,939

)

244,977

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

3,759

(9,363

)

(5,604

)

Restricted funds

Restricted

3,500

(835

)

2,665

TOTAL FUNDS

7,259

(10,198

)

(2,939

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.5.23

in funds

30.4.25

£

£

£

Unrestricted funds

General fund

209,924

(9,821

)

200,103

Restricted funds

Restricted

37,992

9,424

47,416

TOTAL FUNDS

247,916

(397

)

247,519

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

8,729

(18,550

)

(9,821

)

Restricted funds

Restricted

13,063

(3,639

)

9,424

TOTAL FUNDS

21,792

(22,189

)

(397

)

11.	CAPITAL COMMITMENTS

30.4.25

30.4.24

£

£

Contracted but not provided for in the financial statements

-

-

12.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 30th April 2025.

13.	GUARANTEE BY MEMBERS

The company is limited by guarantee, and at the year-end had 12 members (2024: 12). Each member has undertaken to pay £10 to the company in the event that it is wound up. The value of the guarantee at 30th April 2025 is, therefore, £120 (2024: £120).