Tanyard Youth Project Limited - Charities report

REGISTERED COMPANY NUMBER: 05336853 (England and Wales)

REGISTERED CHARITY NUMBER: 1108844

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

FOR

TANYARD YOUTH PROJECT LIMITED

Page

Report of the Trustees

1

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

to

8

Notes to the Financial Statements

9

to

14

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The Tanyard Youth Project exists to provide a safe and welcoming space for young people. The core Youth Drop-In provision allows young people to make constructive use of their leisure time and to access information, advice and support on a wide range of issues. For children and young people with additional social or learning needs, we provide alternative provisions in a quieter setting. The Tanyard Youth Project aims to make a positive difference to young people's lives. In furtherance of these objectives, the Tanyard provides a meeting place in Pembroke where informal sessions and other forms of leisure time occupation are provided for the benefit of young persons and the wider community. The Charity at all times observes and encourages ethical values.

Public benefit

The Trustees have reviewed the activities of Tanyard Youth Project Limited and believe that they are of general public benefit.

The work of the Tanyard has been acknowledged by the Neighbourhood Policing Team, the Youth Offending Team and Street Pastors as having a significant impact on the reduction and prevention of anti-social behaviour and offending by young people.

ACHIEVEMENTS AND PERFORMANCE

Review of activities

During 2024 to 2025 the Tanyard Youth Project provided drop-in sessions, themed groups, film, photography and music tuition and a variety of activities and projects over 48 weeks, engaging with 271 different children and young people. 101 of these were returning members from the previous year and 170 of them were new members.

Members had the opportunity to make constructive use of their leisure time by participating in a wide range of activities. These included arts and crafts, sports and games, cooking, music, drama, filmmaking, photography, employability and life skills, and health and well-being workshops. We introduced our Friday '1:1 appointments which allowed members some time dedicated to whatever they need, from school help, friendship advice and learning new skills. Drop-ins continued to provide members not only a space to relax and have fun but also to learn skills, gain confidence and seek guidance and support in a range of areas.

During the year our children and young people participated in 'Fit and Fed' activities during the school holidays, where they could try various physical activities and have a healthy meal and snack afterwards. Our members hosted a youth worker from EYST, painted gnomes for a local community garden, made a visit to a local retirement community and attended Pembroke Soup to discuss food poverty. We built a great relationship with PATCH and received a generous number of donations which led to multiple pizza making lessons, and funding from Pembrokeshire Youth Bank allowed our members to plan and execute the Tanyard's Important Little Things project, which continues to provide free personal hygiene and care products to members, their families and members of the community. We hosted our South Korean friends from the Central Church of London and enjoyed Korean food and music. In the summer members were taken to Pembroke Castle on a weekly basis where they could learn about local history, explore the grounds and enjoy the food. At the end of the year, our children and young people helped to run a clothes giveaway where hundreds of clothing items, shoes and baby toys were given to local families for free.

Our Boatyard Film and Music Studio has continued to provide free tuition to the children and young people of Pembroke. Young people of various ages had the opportunity to learn new instruments and take part in photography and film lessons. The studio launched its summer NEET provision which provided young people aged 17-25 the opportunity to learn new skills.

OPur project/service-specific funders this year have included our local authority, SPF Sustainable Communities Fund, BBC Children in Need, the Council for Wales of Voluntary Youth Services (CWVYS), Bluestone Foundation Community Fund, Clothworkers Foundation, Community Cohesion Fund, South Hook LNG, and Welsh Church Acts Fund.

We also received unrestricted grants from Albert Hunt Trust, Henry Smith Charity, Moondance Foundation, Grainger-Tubolt, Masonic Charitable Foundation, and UK Youth & Pears Foundation Cost of Living Fund.

In addition to these grants, we also received donations from Mytilineos Energy and Metals, Croft Court, and Pembroke Town Team amongst other miscellaneous donations throughout the year. We are immensely grateful to all of the above on behalf of our service users.

We continue to maintain and repair our old building that nestles into the 14th century town walls. This year we have renovated the bathrooms and tidied up the garden by building new benches and planting flowers.

Still facing an evolving set of challenges during a Cost-of-Living Crisis, the Tanyard continues to work positively and successfully with some of the most disadvantaged children and young people in Pembrokeshire, as well as the wider community. This year we have served 1,738 free hot meals to our members, serving 38 meals in one night alone. Staff are qualified and registered youth workers supported by well-trained part-time staff, volunteers and trustees. Safeguarding is everyone's top priority, and the Board maintains a close involvement in all aspects of the charity's operations.

FINANCIAL REVIEW

Financial position

This year the Trust has recorded a deficit of £20,946, this follows a deficit of £20,623 in 2024.

Reserves of £119,403 cash at bank were held at the year end. The Trustees have reviewed the financial position and are satisfied that the charity is able to continue in operation for the foreseeable future and for at least the next twelve months.Several grants have already been successfully achieved in 2025/2026.

Principal funding sources

The Tanyard relies on funding from both the private and public sector, including sale of services.

Investment policy and objectives

The Project does not hold investments.

Reserves policy

The Trustees, whilst recognising the need for a Reserves Policy, have determined the appropriate level as 3 months' salaries and redundancy costs which equates to approximately £32,500.

Going concern

The Trustees have reviewed the Tanyard Youth Project as a going concern and are satisfied that there are sufficient funds available for the Project for the foreseeable future.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

The Trustee Board is drawn from a wide range of backgrounds in the local community and provides the skills and experience to operate, manage and develop the Project. Board meetings are held regularly (usually every 6 weeks), at which the policies of the Project and its general running are discussed, and detailed financial reports are given so that informed decisions may be made about the Project's finances.

The Project is run by a full-time Project Manager. There is one other full-time member of staff, eight part-time and approximately ten adult and young-adult volunteers

Some funds are raised by the young people themselves (coffee mornings, cake sales, craft stalls) and this income is earmarked specifically for activities and equipment chosen or requested by them.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05336853 (England and Wales)

Registered Charity number

1108844

Registered office

The Tanyard

Commons Road

Pembroke

Pembrokeshire

SA71 4EA

Trustees

Rev R Jones

Mrs L Edwards

Mrs A E Mortenson

J A Grimes

Miss K L Quant (resigned 22.8.24)

J D Watson-Probert

P J Cook (appointed 21.11.24)

Mrs S Harvey (appointed 21.11.24)

Company Secretary

Independent Examiner

Bevan Buckland LLP

Chartered Accountants

Castle Chambers

6 Westgate Hill

Pembroke

Pembrokeshire

SA71 4LB

Bankers

CAF Bank Ltd

25 Kings Hill Avenue

Kings Hill

West Mailing

Kent

ME19 4JQ

Approved by order of the board of trustees on 13 November 2025 and signed on its behalf by:

Mrs L Edwards - Trustee

Independent examiner's report to the trustees of Tanyard Youth Project Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Caroline Wheeler

Bevan Buckland LLP

Chartered Accountants

Castle Chambers

6 Westgate Hill

Pembroke

Pembrokeshire

SA71 4LB

Date: .............................................

2025

2024

Unrestricted

Restricted

Total

fund

funds

Notes

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

11,107

139,046

150,153

121,793

Other trading activities

3

53,669

-

53,669

52,079

Investment income

4

2,116

-

2,116

2,670

Other income

96

-

96

3,807

Total

66,988

139,046

206,034

180,349

EXPENDITURE ON

Charitable activities

Provision of services

87,934

139,046

226,980

200,972

NET INCOME/(EXPENDITURE)

(20,946

)

-

(20,946

)

(20,623

)

RECONCILIATION OF FUNDS

Total funds brought forward

177,980

-

177,980

198,603

TOTAL FUNDS CARRIED FORWARD

157,034

-

157,034

177,980

2025

2024

Notes

£

FIXED ASSETS

Tangible assets

9

126,435

144,007

CURRENT ASSETS

Stocks

10

250

Debtors

11

3,000

438

Cash at bank and in hand

119,403

134,234

122,653

134,922

CREDITORS

Amounts falling due within one year

12

(12,654

)

(11,599

)

NET CURRENT ASSETS

109,999

123,323

TOTAL ASSETS LESS CURRENT LIABILITIES

236,434

267,330

CREDITORS

Amounts falling due after more than one year

13

(79,400

)

(89,350

)

NET ASSETS

157,034

177,980

FUNDS

15

Unrestricted funds

157,034

177,980

TOTAL FUNDS

157,034

177,980

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 13 November 2025 and were signed on its behalf by:

R Jones - Trustee

L Edwards - Trustee

A E Mortenson - Trustee

J A Grimes - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property

-

4% straight line

Plant and machinery

-

20% on cost

Fixtures and fittings

-

20% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2.	DONATIONS AND LEGACIES

2025

2024

£

Donations

7,107

7,855

Grants

143,046

113,938

150,153

121,793

Grants received, included in the above, are as follows:

2025

2024

£

Pembrokeshire County Council

39,033

-

Children In Need

24,200

29,679

CWVYS

-

7,500

Community Foundation in Wales

-

12,500

Bluestone Foundation

1,300

-

Clothworkers Foundation - Studio refurbishment

20,000

-

Postcode Local Trust

-

25,000

Lidl Community Fund

-

1,750

Local Giving

-

4,963

Pembrokeshire Youth Bank

1,072

-

UK Youth

-

20,000

DWF Foundation

-

146

Warburtons Community Grants

-

400

Albert Hunt Trust

4,000

2,000

Masonic Charitable Foundation

-

10,000

Pembrokeshire County Council - Studio refurbishment

14,250

-

Henry Smith Charity

38,700

-

South Hook LNG

491

-

143,046

113,938

3.	OTHER TRADING ACTIVITIES

2025

2024

£

Provision of services and projects

53,669

52,079

4.	INVESTMENT INCOME

2025

2024

£

Deposit account interest

2,116

2,670

5.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025

2024

£

Depreciation - owned assets

17,572

20,866

6.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

7.	STAFF COSTS

The average monthly number of employees during the year was as follows:

2025

2024

Full and part time

9

No employees received emoluments in excess of £60,000.

8.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

64,855

56,938

121,793

Other trading activities

52,079

-

52,079

Investment income

2,670

-

2,670

Other income

3,807

-

3,807

Total

123,411

56,938

180,349

EXPENDITURE ON

Charitable activities

Provision of services

144,034

56,938

200,972

NET INCOME/(EXPENDITURE)

(20,623

)

-

(20,623

)

RECONCILIATION OF FUNDS

Total funds brought forward

198,603

-

198,603

TOTAL FUNDS CARRIED FORWARD

177,980

-

177,980

9.	TANGIBLE FIXED ASSETS

Improvements

Fixtures

Freehold

to

Plant and

and

property

machinery

fittings

Totals

£

COST

At 1 April 2024 and
31 March 2025

306,316

188,334

56,070

13,642

564,362

DEPRECIATION

At 1 April 2024

259,589

92,278

55,031

13,457

420,355

Charge for year

8,968

7,532

1,035

37

17,572

At 31 March 2025

268,557

99,810

56,066

13,494

437,927

NET BOOK VALUE

At 31 March 2025

37,759

88,524

4

148

126,435

At 31 March 2024

46,727

96,056

1,039

185

144,007

Included in freehold property is £118,000 relating to funding from Big Lottery Fund. Included in property improvements is £129,377 relating to funding from Big Lottery Fund. The depreciation relating to freehold property is £4,720, the grant released against this is £2,950. The depreciation relating to property improvements is £5,174.

Amounts included in property improvement (£58,957) and equipment (£2,491) relates to funding by Garfield Weston Foundation. The depreciation relating to the property improvements is £2,358, the grant released against this is £6,500.

10.

STOCKS

2025

2024

£

Stocks

250

11.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

Other debtors

3,000

82

Prepayments

-

356

3,000

438

12.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

Social security and other taxes

1,243

-

Other creditors

891

402

Accrued expenses

570

Deferred grants

9,950

10,627

12,654

11,599

Included in deferred grant are deferred grants relating to receipts from Big Lottery Fund and Garfield Weston Foundation. These are released against depreciation, under the terms of the grant freehold property is released over 40 years, property improvements are released over 10 years and plant and equipment are released over 5 years.

13.	CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

2025

2024

£

Deferred grants

79,400

89,350

14.	ANALYSIS OF NET ASSETS BETWEEN FUNDS

2025

2024

Unrestricted

Restricted

Total

fund

funds

£

Fixed assets

126,435

-

126,435

144,007

Current assets

122,653

-

122,653

134,922

Current liabilities

(12,654

)

-

(12,654

)

(11,599

)

Long term liabilities

(79,400

)

-

(79,400

)

(89,350

)

157,034

-

157,034

177,980

15.	MOVEMENT IN FUNDS

Net

movement

At

At 1.4.24

in funds

31.3.25

£

Unrestricted funds

General fund

177,980

(20,946

)

157,034

TOTAL FUNDS

177,980

(20,946

)

157,034

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

66,988

(87,934

)

(20,946

)

Restricted funds

Restricted

139,046

(139,046

)

-

TOTAL FUNDS

206,034

(226,980

)

(20,946

)

Comparatives for movement in funds

Net

movement

At

At 1.4.23

in funds

31.3.24

£

Unrestricted funds

General fund

198,603

(20,623

)

177,980

TOTAL FUNDS

198,603

(20,623

)

177,980

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

123,411

(144,034

)

(20,623

)

Restricted funds

Restricted

56,938

(56,938

)

-

TOTAL FUNDS

180,349

(200,972

)

(20,623

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.4.23

in funds

31.3.25

£

Unrestricted funds

General fund

198,603

(41,569

)

157,034

TOTAL FUNDS

198,603

(41,569

)

157,034

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

190,399

(231,968

)

(41,569

)

Restricted funds

Restricted

195,984

(195,984

)

-

TOTAL FUNDS

386,383

(427,952

)

(41,569

)

16.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2025.

17.	VOLUNTEERS TIME

During the year the charity has benefitted from volunteer support, no adjustment has been made to the accounts to reflect the value of volunteer time.

18.	GOING CONCERN

Although the charity has suffered a deficit of £20,946 this year the current level of reserves is sufficient to support the on going activities for at least another 12 months.