The trustees present their report and unaudited financial statements for the year ended 31 March 2025.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)
The charity's objects are specifically restricted to the following: 1) to promote for the benefit of the public the conservation of the environment by the protection and improvement of plant-life and biodiversity in the United Kingdom and elsewhere, including by increasing awareness of responsibly grown and purchased plants; 2) to advance the education of the public in the subject of plant diversity and protection from plant pests and diseases.
The charity does not have any significant restricted funds or endowment funds.
There has not been any change to policies adopted during the year.
During the year the charity recruited a new project director with a strong horticulture industry background and knowledge of plant health procedures to oversee its daily operations. A new 5-year business plan was compiled with the support of Defra and Fera Science as the basis for a new, more substantial Defra funding arrangement, initially for 3 years from April 2025. This is designed to support a growth in membership and the uptake of good biosecurity practice, as well as raising public awareness of the importance of biosecurity. Good progress was made during the reporting year and this has continued in the following months.
The statement of financial activities for the year on page 4 shows a net deficit after corporation tax of £30,551 (2024 - net surplus after corporation tax of £3,566). All of the funds received during the year were unrestricted funds which could be used to enable the charity to meet its running costs.
During the year the charity generated income of £60,002 (2024 - £103,119) and incurred expenditure of £91,522 (2024 - £98,584).
At 31 March 2025 total generated funds were £4,078 (2024 - £34,629), all of which is unrestricted funds.
At the balance sheet date there was no formal reserves policy in place. It is intended to introduce a policy of the charity that the level of reserves required will be updated from time to time, based on maintaining the operation of the charity for a period of 12 months, without any further income other than those sums immediately due, to cover the remaining certification period of all existing members. The calculation allows all costs to be met in months 1-2, with an initial wind down from month 3 and a final wind down from month 9.
The reserves are held in a non-interest bearing bank account.
The charity is a company limited by guarantee incorporated on 21 July 2020 and is constituted by a memorandum and articles of association. The company registered as a charity on 28 November 2023 and the company's registered charity number is 1205937.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
The power of appointing new trustees is vested in the existing trustees.
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute to the net assets and liabilities of the charity on winding up such amounts as may be required not exceeding £10.
The company's current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).
The company's current policy concerning the payment of trade creditors is to:
settle the terms of payment with suppliers when agreeing the terms of each transaction;
ensure that suppliers are made aware of the terms of payment by inclusion of the relevant terms in contracts; and
pay in accordance with the company's contractual and other legal obligations.
The charity is operated by the trustees, with all decisions being taken by a majority of trustee's present at any duly constituted meeting.
This report has been prepared in accordance with the provisions applicable to companies entitled to small companies exemption.
The trustees's report was approved by the Board of Trustees.
I report to the trustees on my examination of the financial statements of Plant Healthy Limited (the charity) for the year ended 31 March 2025.
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Corporation tax
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Plant Healthy Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Estate Office, Raveningham, Norwich, Norfoilk, NR14 6NS.
The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The company achieved charitable status from the Charity Commission on 28 November 2023 and has prepared its accounts in accordance with the SORP for both the current and prior year.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future and is able to meet its liabilities as they fall due for payment. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Defra funding is recognised when the charity has entitlement to the funds, any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably.
Income received in advance of the provision of a specified service is deferred until the criteria for income recognition are met.
Membership subscriptions are invoiced in advance and income is recognised over the term of the membership with amounts relating to future periods shown as deferred income.
Certification, consultancy and audit fees are recognised to the extent that the service has been delivered.
Expenditure is recognised once there is a legal obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliably. Expenditure includes all VAT that cannot be recovered.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Plant health
Plant health
Computer running costs
Management service fees
Legal and professional fees
Bank charges
Bad debts
Insurance
Website support and maintenance
Sundry expenses
Interest on late payment of corporation tax
During the year no trustees received any remuneration.
There were no disclosable related party transactions during the year.
The charity is a company limited by guarantee, not having a share capital and consequently the liability of members is limited, subject to an undertaking by each member to contribute to the net assets and liabilities of the charity on winding up such amounts as may be required not exceeding £10.
The company achieved charitable status from the Charity Commission on 28 November 2023 and has prepared its accounts in accordance with the SORP for both the current and prior year.