Strathaven Town Mill Arts and Heritage C - Charities report

REGISTERED COMPANY NUMBER: SC366260 (Scotland)

REGISTERED CHARITY NUMBER: SC010579

STRATHAVEN TOWN MILL ARTS AND HERITAGE

CENTRE

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

Page

Trustees' Report

1

to

3

Independent Examiner's Report

4

Statement of Financial Activities

5

Balance Sheet

6

to

7

Notes to the Financial Statements

8

to

14

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

Our purpose, as recorded in our constitution, is to provide for the advancement of the arts, heritage and culture of Strathaven, through the Town Mill. The Town Mill has shown over a number of years that with the right community volunteers it can thrive and develop as one of the most important community driven charities in Scotland.

Volunteers

The Mill operates on a voluntary staffing basis. Currently we have a committee with 13 members plus nine active volunteers who are mainly involved in bar work and events that need a level of technical sound and theatre lighting support. The organisation of the main committee member and volunteers is done by discussion at monthly meetings. The bar staff is run by a non committee member using a spread sheet system, the sound and lighting is organised by the sound and lighting team and is done on a client need basis.

ACHIEVEMENTS AND PERFORMANCE

Fundraising activities

Trading

The growth, and potential growth, continues to be down to hiring of letting spaces to small start up businesses mainly aimed at youth groups, drama, ballet and youth guitar lessons. These groups have grown exponentially and rental income has grown with it but this is limited so progress has been slow. One of the aims of the Mill is helping young businesses thrive and establish and doing this good community work will always have consequences. They will outgrow the Mill and leave which impacts revenue. Letting potential still comes from individual clubs and groups and the general public, all of which are important income and continue to expand.

The Granary area has seen a significant upturn in trade due to the hard work of our dedicated booking officer and her commitment to the Mill. We still have regular bookings from The Acoustic Cafe which has a large following, Strathaven Folk Club, youth ballet classes, youth guitar classes, women's mental health group and craft and art fairs.

The above are regular groups however there are many individual bookings from people in the community throughout the last trading year as more people become aware that the Granary is an ideal venue for fairly small family functions.

The Mill Theatre

This is doing well, however it is still under pressure due to staffing issues for sound and lighting engineers. Two new volunteers are currently being trained in the use of the new sound and lighting equipment. The chairman and committee recognises that a paid member of staff will still be needed if theatre area growth can be achieved. Even with the extra volunteers the existing volunteers are handling bigger events and are stretched to their limits.

Strathaven Comedy Club is now open again with a new promoter. Unfortunately he is not running enough events and the standard of acts is much reduced which has created a drop in revenue. Action is needed in this area. An individual comedian has been booking the venue and promoting himself with some success having had two sell out shows providing good revenue.

The cinema continues once a month and requires a lower staffing level however volunteers are still needed, cinemill still has problems with attendance with quite a number of films having to be cancelled due to lack of ticket sales. The film selection is crucial and can be problematic due to competition with streaming services.

Professional Acts have become more regular as a source of income and have taken over from amateur theatrical and community groups which used to be the Mill's main business and income, this continues to be the case during this trading year.

Building maintenance and development

It is recognised that there is a need for building development and maintenance to enhance the public and artists experience which will create more footfall. Unfortunately there is a lack of volunteer support in this area so more costly alternatives have had to be found. The chairman has put contracts in place for boiler maintenance, electrical maintenance and fire alarms, and sounder maintenance to take some pressure off the volunteers, this continues to be the case for this trading year.

A series of upgrades were undertaken in the dressing room level, funded by the Mill. Refurbishment including rewiring and a more eco friendly lighting system making the experience better for artists, unfortunately these are not complete yet due to other bigger projects taking up a lot of Mill resources. Dressing room toilet areas need a complete overhaul and due to cost will need external funding. A development plan is in place to increase the usability of the remaining spaces at the Mill however this will require some grant aid and fundraising to get the work done. This has not happened due to lack of volunteers to support the main fund raiser in this area.

A critical problem with the building frontage Loading Bay area was identified in the early part of the year which could have compromised the already busy Granary area requiring it to be closed to the public. The chairman put a project plan and costings together and a small team applied for significant funds to facilitate the repair and heard in the spring that we had achieved our goal and securing the necessary funding has secured the Mill's future for generations to come.

The chairman worked on the selection of experienced qualified conservation tradesmen to do the work and was the lead project manager for the extensive work. The work was completed in approximately ten weeks which was on schedule, however the Mill had to close the area due to public safety. The cost of the work was more than the original estimate due to unforeseen structural damage which had to be rectified before completion. This was not in the original costing therefore the Mill's own money had to cover the additional costs. The completed job was subject to a television segment and reported in the press and commended for the high quality of work and sympathetic restoration of a much loved historic building, a great advert for all the skilled workers who took part.

Once again the Mill and its team of workers and volunteers have achieved great results which in turn has led to good profitability especially given the size and restrictive nature of its usable space. They should be proud of what they have done for their community.

FINANCIAL REVIEW

Reserves policy

The board is comfortable with the level of reserves held at the year end and consider the charity to be a going concern.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Company is a registered company limited by guarantee, incorporated on 29 September 2009 and is a registered Scottish charity (Number SC010579). The Company was formed under a Memorandum of Association which established its objects and powers and is governed under its Articles of Association.

Recruitment and appointment of new trustees

All the associated trustees are appointed or reappointed by the members at our general meeting which is held in May each year. An induction process and regular communications inform and update both new trustees and existing trustees in respect of the organisation's legal status, constitutional documents and other general information, in addition to a review of the activities within the organisation.

Key management remuneration

Key management personnel who are responsible for managing and controlling the charity are the trustees. The trustees do not receive remuneration for their services. In addition, the Board considers that the charity's related parties are its trustees. There were no related party transactions during the year ended 31 March 2025 (2024: none).

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees review the risks affecting the charity at Board meetings and take appropriate action to mitigate any matters arising.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

SC366260 (Scotland)

Registered Charity number

SC010579

Registered office

The Town Mill

Stonehouse Road

Strathaven

ML10 6LF

Trustees

Alex Hardie

Independent Examiner

Gavin Curr FCCA

Armstrong Watson LLP

Caledonia House

89 Seaward Street

Glasgow

G41 1HJ

Approved by order of the board of trustees on 17 December 2025 and signed on its behalf by:

Alex Hardie - Trustee

I report on the accounts for the year ended 31 March 2025 set out on pages five to fourteen.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of the independent examiner's report

My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention :

(1)	which gives me reasonable cause to believe that, in any material respect, the requirements

-	to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and

-	to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations

have not been met; or

(2)	to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Gavin Curr FCCA

The Association of Chartered Certified Accountants

Armstrong Watson LLP

Caledonia House

89 Seaward Street

Glasgow

G41 1HJ

17 December 2025

2025

2024

Unrestricted

Restricted

Total

fund

funds

Notes

£

INCOME FROM

Donations and legacies

2

11,154

29,000

40,154

1,060

Other trading activities

3

15,736

-

15,736

12,487

Investment income

4

25,766

-

25,766

35,425

Total

52,656

29,000

81,656

48,972

EXPENDITURE ON

Raising funds

4,278

-

4,278

3,999

Direct charitable costs

Charitable activities

36,399

8,841

45,240

39,699

Total

40,677

8,841

49,518

43,698

NET INCOME

11,979

20,159

32,138

5,274

RECONCILIATION OF FUNDS

Total funds brought forward

1,542,617

-

1,542,617

1,537,343

TOTAL FUNDS CARRIED FORWARD

1,554,596

20,159

1,574,755

1,542,617

2025

2024

Notes

£

FIXED ASSETS

Tangible assets

8

1,509,476

1,500,000

CURRENT ASSETS

Stocks

9

110

150

Cash at bank and in hand

66,269

43,312

66,379

43,462

CREDITORS

Amounts falling due within one year

10

(1,100

)

(845

)

NET CURRENT ASSETS

65,279

42,617

TOTAL ASSETS LESS CURRENT
LIABILITIES

1,574,755

1,542,617

NET ASSETS

1,574,755

1,542,617

FUNDS

12

Unrestricted funds

1,554,596

1,542,617

Restricted funds

20,159

-

TOTAL FUNDS

1,574,755

1,542,617

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 17 December 2025 and were signed on its behalf by:

Alex Hardie - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities and Trustee Investment (Scotland) Act 2005.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

The financial statements are presented in Sterling (£).

Going concern

The financial statements have been prepared on a going concern basis which the Trustees believe to be appropriate for the reasons set out in the Trustees' Report.

Financial reporting standard 102 - reduced disclosure exemptions

The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

•

the requirements of Section 7 Statement of Cash Flows.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

The value of donated services provided to the charity are recognised at their open market value in the period in which they are receivable as incoming resources, where the benefit to the charity can be reliably measured. An equivalent amount is included as expenditure under the relevant heading in the Statement of Financial Activities.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

Costs of charitable activities are incurred on the charity's provision, including support costs and costs relating to the governance of the charity.

Governance costs

Consists of the costs of the accounts preparation and other financial services and any expenditure incurred in compliance with the legal requirements of the charity.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings

-

25% on reducing balance

Property assets are valued at their current insurance valuation and this equates to the fair value as at the balance sheet date.

Tangible fixed assets are stated at cost less accumulated depreciation and accumulated impairment losses.

Impairment of fixed assets

At each reporting date non-financial assets not carried at fair value, like property and equipment, are reviewed to determine whether there is an indication that an asset may be impaired. If there is an indication of possible impairment, the recoverable amount which is the higher of value in use and the fair value less cost to sell, is estimated and compared with the carrying amount. If the recoverable amount is lower, the carrying amount of the asset is reduced to its recoverable amount and an impairment loss is recognised immediately in profit and loss.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Financial instruments

The charity only enters into basic financial instruments transactions that result in the recognition of financial

assets and liabilities like trade and other accounts receivable and payable.

Debt instruments that are payable or receivable within one year, typically other debtors and other creditors, are measured, initially and subsequently, at the undiscounted amount of cash or other consideration expected to be paid or received.

Financial assets measured at cost and amortised cost are assessed at the end of each reporting period for evidence of impairment and if found, an impairment loss is recognised in profit or loss.

Financial liabilities are derecognised when the liability is extinguished, that is when the contractual obligation is discharged, cancelled or expires.

Cash and cash equivalents includes cash in hand, deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. Bank overdrafts, when

applicable, are shown within borrowings in current liabilities.

Provisions

Provisions are recognised when the charity has a legal or constructive obligation at the reporting date as a result of a past event, it is probable that the charity will be required to settle the obligation and the amount of the obligation can be reliably estimated. Provisions are recognised at the best estimate of the amount required to settle the obligation at the reporting date.

Judgements

The charity considers on an annual basis the judgements that are made by management when applying its significant accounting policies that would have the most significant effect on amounts that are recognised in the financial statements.

2.	DONATIONS AND LEGACIES

2025

2024

£

Donations

1,266

1,060

Grants

38,888

-

40,154

1,060

Grants received, included in the above, are as follows:

2025

2024

£

South Lanarkshire

37,888

-

Strathaven and Glassford Community Council

1,000

-

38,888

-

3.	OTHER TRADING ACTIVITIES

2025

2024

£

Bar income

15,736

12,487

4.	INVESTMENT INCOME

2025

2024

£

Rents received

25,766

35,425

5.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025

2024

£

Depreciation - owned assets

412

-

6.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

7.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

£

INCOME FROM

Donations and legacies

1,060

-

1,060

Other trading activities

12,487

-

12,487

Investment income

35,425

-

35,425

Total

48,972

-

48,972

EXPENDITURE ON

Raising funds

3,999

-

3,999

Direct charitable costs

Charitable activities

39,699

-

39,699

Total

43,698

-

43,698

NET INCOME

5,274

-

5,274

RECONCILIATION OF FUNDS

Total funds brought forward

1,537,343

-

1,537,343

TOTAL FUNDS CARRIED FORWARD

1,542,617

-

1,542,617

8.	TANGIBLE FIXED ASSETS

Fixtures

Freehold

and

property

fittings

Totals

£

COST

At 1 April 2024

1,500,000

-

1,500,000

Additions

-

9,888

At 31 March 2025

1,500,000

9,888

1,509,888

DEPRECIATION

Charge for year

-

412

NET BOOK VALUE

At 31 March 2025

1,500,000

9,476

1,509,476

At 31 March 2024

1,500,000

-

1,500,000

9.

STOCKS

2025

2024

£

Stocks

110

150

10.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

Accruals and deferred income

1,100

845

11.	ANALYSIS OF NET ASSETS BETWEEN FUNDS

2025

2024

Unrestricted

Restricted

Total

fund

funds

£

Fixed assets

1,500,000

9,476

1,509,476

1,500,000

Current assets

55,696

10,683

66,379

43,462

Current liabilities

(1,100

)

-

(1,100

)

(845

)

1,554,596

20,159

1,574,755

1,542,617

12.	MOVEMENT IN FUNDS

Net

movement

At

At 1/4/24

in funds

31/3/25

£

Unrestricted funds

General fund

1,542,617

11,979

1,554,596

Restricted funds

Performance Micro Grant

-

34

Defib

-

500

Renewable Energy Fund - Restoration

-

19,625

-

20,159

TOTAL FUNDS

1,542,617

32,138

1,574,755

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

52,656

(40,677

)

11,979

Restricted funds

Performance Micro Grant

500

(466

)

34

Defib

500

-

500

Renewable Energy Fund - Restoration

28,000

(8,375

)

19,625

29,000

(8,841

)

20,159

TOTAL FUNDS

81,656

(49,518

)

32,138

Comparatives for movement in funds

Net

movement

At

At 1/4/23

in funds

31/3/24

£

Unrestricted funds

General fund

1,537,343

5,274

1,542,617

TOTAL FUNDS

1,537,343

5,274

1,542,617

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

48,972

(43,698

)

5,274

TOTAL FUNDS

48,972

(43,698

)

5,274

General fund

The general funds are available for use at the discretion of the Trustees in accordance with the charity's objectives. It is maintained at a level sufficient to allow the organisation time to adjust to changing financial circumstances.

Restricted - Renewable Energy - Restoration (South Lanarkshire Council)

To support the restoration of the stonework at Strathaven Town Mill.

Restricted - Performances Micro Grant (Strathaven and Glassford Community Council)

To support the delivery of performances within Strathaven Town Mill venue.

Restricted - Defib (Strathaven and Glassford Community Council)

To support the ongoing costs in relation to the onsite Defib.

13.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2025.