|
Registered number: 08384682
Charity number: 1153014
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
CONTENTS
|
|
|
Reference and administrative details of the Company, its Trustees and advisers
|
|
|
|
|
Statement of financial activities
|
|
|
|
|
Notes to the financial statements
|
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 31 MARCH 2025
|
|
|
|
|
|
|
|
|
|
|
J Reece, Trustee (appointed 20 January 2025)
|
|
|
J Sturrock, Trustee (appointed 1 August 2025)
|
|
|
E Prentice, Trustee (appointed 1 August 2025)
|
Company registered number
|
|
Charity registered number
|
|
|
|
Victoria Court
17-21 Ashford Road
Maidstone
Kent
ME14 5DA
|
|
|
MHA
Chartered Accountants
Lyndean House
30-32 Albion Place
Maidstone
Kent
ME14 5DZ
|
|
|
HSBC
1-5 Week Street
Maidstone
Kent
ME14 1QW
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2025
The Trustees present their annual report together with the financial statements of Urban Blue Bus (Maidstone) Ltd for the 1 April 2024 to 31 March 2025. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
b. Main activities undertaken to further the Company's purposes for the public benefit
The charitable objectives of the company are to further such charitable purposes for the benefit of the inhabitants and visitors to Maidstone in Kent irrespective of their age, race, ethnicity, sex or sexual orientation and religion as the trustees see fit from time to time in particular but not limited to the provision of night-time services that:
- Relieve those in need;
- Relieve the sick;
- Promote good health and wellbeing;
-Advance education;
-Promote the prevention and reduction and crime; and
-Help young people under the age of 25 years to enable them to participate in society as mature and
responsible individuals.
Achievements and performance
a. Review of activities
Janice Reece joined as a trustee in January 2025. This brought to a total 4 trustees.
We have had a difficult year with losing volunteers to care based roles such as paramedic and nursing training. We have had good support from the PCC and police as usual and also the event work is thriving and a major part of our income which we intend to develop in coming years.
We were very lucky to be gifted a van which 2 of our sponsors have funded for 3 years on a lease. This was very much needed as the bus finally had to be scrapped due to gearbox seizing. This vehicle had served us well but we became to realise we didn’t need a purpose built vehicle as we rarely use the vehicle itself except to transport equipment.
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
Achievements and performance (continued)
We continue to support and be a major part of the night time economy in Maidstone town centre and enjoy this. Our volunteers continue to show commitment and dedication to the charity. They often work a full day on a Saturday, volunteer in the night and work again on Sundays which is much appreciated.
We have continued to give safe socialising talks to schools which we feel is incredibly important in educating your people on the dangers of drink, alcohol and becoming vulnerable. We also offer defibrillator and CPR training to small groups and companies to hopefully demystify the whole process of using a defibrillator.
Urban Blue continues into its 17th year of operations with optimism.
b. Investment policy and performance
Our approach to investments is to maximise the interest gained on any money we hold within deposit during the period.
Financial review
a. Going concern
The trustees have reviewed the charity's forecasts. Despite the deficit position, the trustees are confident that the charity will be able to remain operational so there is reasonable expectation that the charity will have adequate resources to continue for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
b. Reserves policy
The charity has total deficit reserves of £1,088 (2024: £661) which are all unrestricted general funds. There are no restricted or designated reserves held by the charity.
c. Financial risk management objectives and policies
The trustees have identified the major risks to which the charity is exposed. These have been assessed and trustees have established systems to mitigate the risks identified. In establishing this process, trustees agree that it will be prudent to review the risks and the steps taken to mitigate them annually.
Structure, governance and management
a. Constitution
Urban Blue Bus (Maidstone) Ltd is registered as a charitable company limited by guarantee.
The company is constituted under a Memorandum of Association dated 1 February 2013, as amended by special resolution dated 3 June 2013, and is a registered charity, number 1153014.
b. Methods of appointment or election of Trustees
The management of the Company is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association.
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
Structure, governance and management (continued)
c. Organisational structure and decision-making policies
The charitable company is managed and operated by its board of directors who are also the Trustees. The Trustees who served during the period are set out on page 1. The day to day responsibility for the organisation is carried out by V Jacobs, with support from the Trustees.
d. Policies adopted for the induction and training of Trustees
New trustees are appointed by the existing board at a meeting of the Committee. All new trustees are provided with guidance obtained from the Charity Commission.
e. Financial risk management
The Trustees have assessed the major risks to which the Company is exposed, in particular those related to the operations and finances of the Company, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
f. Principal activities
The principal object of the company is to further such charitable purposes for the benefit of the inhabitants and visitors to Maidstone in Kent, irrespective of their age, race, ethnicity, sex or sexual orientation and religion as the Trustees see fit from time to time in particular but not limited to the provision of night time services that relieve those in need, relieve the sick, promote food health and wellbeing, advance health education, promote the prevention and reduction of crime and that help young people under the age of 25 years to enable them to participate in society as mature and responsible individuals.
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
∙select suitable accounting policies and then apply them consistently;
∙observe the methods and principles of the Charities SORP (FRS 102);
∙make judgements and accounting estimates that are reasonable and prudent;
∙state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
∙prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
V Jacobs
Chair of Trustees
|
|
|
|
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 MARCH 2025
|
|
|
|
|
|
Total funds brought forward
|
|
|
|
|
Total funds carried forward
|
|
|
|
|
The Statement of financial activities includes all gains and losses recognised in the year.
|
The notes on pages 9 to 17 form part of these financial statements.
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
REGISTERED NUMBER: 08384682
BALANCE SHEET
AS AT 31 MARCH 2025
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Creditors: amounts falling due within one year
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
REGISTERED NUMBER: 08384682
BALANCE SHEET (CONTINUED)
AS AT 31 MARCH 2025
The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
V Jacobs
(Chair of Trustees)
|
|
|
|
|
The notes on pages 9 to 17 form part of these financial statements.
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
The Charity is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10 per member.
The registered office address of the charity is Victoria Court, 17-21 Ashford Road, Maidstone, Kent, ME14 5DA.
2.Accounting policies
|
|
|
Basis of preparation of financial statements
|
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Urban Blue Bus (Maidstone) Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The accounts are presented in GBP round to the nearest £1, which is also the functional currency of the Company.
Despite the deficit position, the financial statements have been prepared on a going concern basis as the trustees believe that they can continue in operational existence with sufficient resources and future reserves to be able to continue as a going concern.
All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
2.Accounting policies (continued)
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
|
|
|
Tangible fixed assets and depreciation
|
Tangible fixed assets costing £100 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on the following bases.
Depreciation is provided on the following bases:
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
2.Accounting policies (continued)
|
|
|
Liabilities and provisions
|
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.
Investment income, gains and losses are allocated to the appropriate fund.
|
|
Critical accounting estimates and areas of judgement
|
No key judgements (apart from those involving estimates as disclosed in the notes above) have been made in the process of applying the above accounting principles.
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
|
|
|
Income from donations and legacies
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Income from charitable activities
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
|
|
|
Analysis of expenditure by activities
|
|
|
|
|
|
|
|
|
|
|
|
|
Activities undertaken directly
2025
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Trustee and volunteer expenses
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Loss on disposal of fixed assets
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
7.Analysis of expenditure by activities (continued)
|
|
Analysis of support costs
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Analysis of governance costs
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Trustees' indemnity insurance
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Trustees' remuneration and expenses
|
|
|
During the year, no Trustees received any remuneration or other benefits (2024 - £NIL).
|
|
|
During the year 4 Trustees were reimbursed for travel and fundraising costs totalling £5,955 (2024 - £4,594), there were trustee meetings expenses of £88 (2024 - £130), general and travel volunteer expenses of £2,881 (2024 - £3,310), and admin expenses totalling £3,300 (2024 - £3,240).
Trustees' indemnity insurance totalling £929 (2024 - £893) was paid in the year.
In 2017, the Charity purchased a bus from P Alcock, a former Trustee, for £7,800. During the current and prior year, £Nil was repaid. At the balance sheet date, £2,400 (2024 - £2,400) was outstanding and is included in other creditors.
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
|
|
|
|
|
|
|
|
|
|
|
|
Prepayments and accrued income
|
|
|
|
|
|
|
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
|
|
|
|
Creditors: Amounts falling due within one year
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Accruals and deferred income
|
|
|
|
|
|
|
|
|
|
|
Statement of funds - current year
|
|
|
|
|
Balance at 1 April 2024
£
|
|
|
Balance at 31 March 2025
£
|
|
|
|
|
|
|
|
|
|
|
General Funds - all funds
|
|
|
|
|
|
|
|
Statement of funds - prior year
|
|
|
|
|
Balance at
1 April 2023
£
|
|
|
Balance at
31 March 2024
£
|
|
|
|
|
|
|
|
|
|
|
URBAN BLUE BUS (MAIDSTONE) LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
|
|
|
Analysis of net assets between funds
|
|
|
|
Analysis of net assets between funds - current year
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Creditors due within one year
|
|
|
|
|
|
|
|
|
|
|
Analysis of net assets between funds - prior year
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Creditors due within one year
|
|
|
|
|
|
|
|
|