REGISTERED COMPANY NUMBER: 09261439 (England and Wales)

REGISTERED CHARITY NUMBER: 1160645

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2025

for

Aberystwyth And District Hospice

At Home Volunteers

Trading as

HAHAV

Page

Reference and Administrative Details

1

Report of the Trustees

2

to

3

Independent Examiner's Report

4

Statement of Financial Activities

5

Balance Sheet

6

to

7

Cash Flow Statement

8

Notes to the Cash Flow Statement

9

Notes to the Financial Statements

10

to

19

TRUSTEES

Alan Thomas Axford (Chair) (resigned 5.4.24)

Gwerfyl Pierce Jones (Chair of Trustees)

Deian Creunant

Rhian Haf Evans

Sion James

Nia Manning

Geraint Owen Pugh

Peter Barry Skitt

June Wells

Alun Thomas (appointed 23.7.24)

Mark Godsell (appointed 29.8.24)

REGISTERED OFFICE

Plas Antaron

Antaron Avenue

Southgate

Aberystwyth

Ceredigion

SY23 ISF

REGISTERED COMPANY NUMBER

09261439 (England and Wales)

REGISTERED CHARITY NUMBER

1160645

INDEPENDENT EXAMINER

Morgan Griffiths LLP

Chartered Accountants

Cross Chambers

9 High Street

Newtown

Powys

SY16 2NY

BANKERS

Barclays Bank PLC

Aberystwyth Business Centre

Aberystwyth

Ceredigion

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The relief of sickness and suffering amongst people living in Ceredigion who are living with advanced, incurable and progressive illness and also their carers, by providing them with practical, social and emotional support, by providing community-based supportive end of life care and by raising awareness regarding all aspects of end of life care in the community of Ceredigion.

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

During the year under review the first step in the upgrading and refurbishment of Plas Antaron was completed on time and within budget. Phase 1A includes a large multi-function Art Room and some structural work, including roofing. Trustees are particularly grateful for the grant from the UK Shared Prosperity Fund, administered by Ceredigion County Council, which helped fund this work.

We are also grateful to the elders of Capel y Morfa for their generosity in providing temporary accommodation at the Morlan Centre during the building works.

Planning for Phase 1B continued at pace during the year. This phase includes major work on infrastructure, including installing an elevator, which will improve access for the disabled. Subject to funding, it is hoped to undertake the work in 2025-26.

HAHAV prides itself on being a volunteer-led charity and volunteers work alongside a small team of paid employees under the leadership of Rhian Dafydd, Executive Officer. During the year the number of active volunteers across all aspects of the work amounted to 107.

Throughout the year the demand for the home support service increased with 46 clients supported and more volunteers trained and recruited to meet the need.

There has been a significant increase in demand for our bereavement services. A team of 10 active volunteers and companions supported 165 clients during the year. The service was partly supported with project funding from Welsh Government (2022-25).

The Living Well Services at Plas Antaron also expanded to support those facing the challenges of life limiting illness. There were 670 unique visits to weekly activities and peer groups; 919 unique visits from external bookings/community asset use; 20 new clients were welcomed - mainly to Caffi Cofion and Art and Textile groups.

The retail arm of the charity continues to grow year-on-year and is vital to supporting the charity's activities.

FINANCIAL REVIEW

Financial position

The statement of Financial Activities shows a surplus for the year of £161,545 (2024: £59,571), and reserves now stand at £1,027,786 (2024: £866,241).

Principal funding sources

Income is raised from profits generated through the retail outlets, donations from individuals, clubs and societies and through regular fundraising activities organised by the charity.

Project funding and one-off grants are also awarded towards specific aspects of the charity's work.

Investment policy and objectives

Funds surplus to day to day requirements are placed on a high interest bearing account with the charity's bankers. Whilst the approximate return remains low, it has been necessary to keep funds easily accessible to enable payments to be made as and when required.

Reserves policy

The Trustees have established a policy whereby the unrestricted funds, not committed or invested in tangible or intangible fixed assets (i.e. free reserves) held by the charity, should be sufficient to maintain the running of the organisation for a period of at least six months. As at 31 March 2025 the free reserves were £157,099 (2024: £193,218) which fulfills the set policy.

The charity's funds have all been applied in accordance with its objectives. The charity's assets are all being maintained in the furtherance of these objectives.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is governed by its Memorandum and Articles of Association as amended by special resolution registered at Companies House on 19 February, 2015. The Company was incorporated on 13 October, 2014.

Recruitment and appointment of new trustees

Appointment of directors is governed by the Articles of Association of the charity and the board of directors is authorised to appoint new directors as required. The charity is organised so that the directors meet regularly to manage their affairs.

Organisational structure

The Board is sufficiently small to run the organisation by regular meetings coupled with various ad hoc sub committees made up of directors and volunteers who report to the Board.

Induction and training of new Trustees

The skills gaps reported last year were filled during the year with the appointment of two new members: Mark Godsell (finance) and Alun Thomas (law).

New Trustees receive a bespoke induction to the charity, the governance arrangements, and recommended practice for charity trustees.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 21 October 2025 and signed on its behalf by:

Gwerfyl Pierce Jones - Trustee

Independent examiner's report to the trustees of Aberystwyth And District Hospice At Home Volunteers ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Thomas Landers BA FCA

Morgan Griffiths LLP

Chartered Accountants

Cross Chambers

9 High Street

Newtown

Powys

SY16 2NY

21 October 2025

31.3.25

31.3.24

Unrestricted

Restricted

Total

Total

funds

funds

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

476,845

15,788

492,633

356,395

Other trading activities

3

73,766

-

73,766

75,051

Investment income

4

12,926

-

12,926

14,217

Total

563,537

15,788

579,325

445,663

EXPENDITURE ON

Raising funds

5

113,584

-

113,584

132,632

Charitable activities

6

Relief of sickness & suffering

294,463

9,733

304,196

253,460

Total

408,047

9,733

417,780

386,092

NET INCOME

155,490

6,055

161,545

59,571

RECONCILIATION OF FUNDS

Total funds brought forward

825,453

40,788

866,241

806,670

TOTAL FUNDS CARRIED FORWARD

980,943

46,843

1,027,786

866,241

31.3.25

31.3.24

Notes

£

£

FIXED ASSETS

Tangible assets

13

823,844

632,235

CURRENT ASSETS

Debtors

14

7,410

17,316

Cash at bank and in hand

219,451

224,662

226,861

241,978

CREDITORS

Amounts falling due within one year

15

(22,919

)

(7,972

)

NET CURRENT ASSETS

203,942

234,006

TOTAL ASSETS LESS CURRENT LIABILITIES

1,027,786

866,241

NET ASSETS

1,027,786

866,241

FUNDS

18

Unrestricted funds:

General fund

980,943

825,453

Restricted funds

46,843

40,788

TOTAL FUNDS

1,027,786

866,241

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 21 October 2025 and were signed on its behalf by:

Gwerfyl Pierce Jones - Trustee

Cash flows from operating activities

Cash generated from operations

1

192,328

46,693

Net cash provided by operating activities

192,328

46,693

Cash flows from investing activities

Purchase of tangible fixed assets

(198,433

)

(240

)

Interest received

894

607

Net cash (used in)/provided by investing activities

(197,539

)

367

Change in cash and cash equivalents in the reporting period

(5,211

)

47,060

Cash and cash equivalents at the beginning of the reporting period

224,662

177,602

Cash and cash equivalents at the end of the reporting period

219,451

224,662

1.	RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES

31.3.25

31.3.24

£

£

Net income for the reporting period (as per the Statement of Financial Activities)

161,545

59,571

Adjustments for:

Depreciation charges

6,825

8,637

Interest received

(894

)

(607

)

Decrease in stocks

-

120

Decrease/(increase) in debtors

9,905

(12,335

)

Increase/(decrease) in creditors

14,947

(8,693

)

Net cash provided by operations

192,328

46,693

2.	ANALYSIS OF CHANGES IN NET FUNDS

At 1.4.24

Cash flow

At 31.3.25

£

£

£

Net cash

Cash at bank and in hand

224,662

(5,211

)

219,451

224,662

(5,211

)

219,451

Total

224,662

(5,211

)

219,451

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery

-

25% on reducing balance

Motor vehicles

-

20% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

2.	DONATIONS AND LEGACIES

31.3.25

31.3.24

£

£

Donations

133,846

111,836

Gift aid

28,372

29,194

Grants

330,415

215,365

492,633

356,395

Grants received, included in the above, are as follows:

31.3.25

31.3.24

£

£

National Lottery Community Fund

64,332

64,041

Ceredigion Council

-

38,092

Welsh Government Bereavement Grant

24,805

26,747

Potter Trust

4,182

2,994

General Grant

1,150

-

The Waterloo Foundation

-

15,000

CAVO

4,987

14,961

The Albert Hunt Trust

10,000

10,000

The February Foundation

-

4,000

The Garfield Weston Foundation

-

20,000

Hospital Saturday Fund

-

2,000

Bronglais League of Friends

4,000

2,500

Postcode Lottery

-

12,530

Sylvia Waddilove Foundation

-

2,500

UK Shared Prosperity Fund

207,459

-

The Grace Trust

1,500

-

The Lady Grace James Memorial Trust

6,000

-

Sir Jules Thorn Charitable Trust

2,000

-

330,415

215,365

3.	OTHER TRADING ACTIVITIES

31.3.25

31.3.24

£

£

Retail income

73,766

53,209

Grants

-

21,842

73,766

75,051

4.	INVESTMENT INCOME

31.3.25

31.3.24

£

£

Rents received & room hire

12,032

13,610

Deposit account interest

894

607

12,926

14,217

5.	RAISING FUNDS

Raising donations and legacies

31.3.25

31.3.24

£

£

Training

-

1,016

Other trading activities

31.3.25

31.3.24

£

£

Opening stock

-

120

Staff costs

33,636

55,098

Other operating leases

47,125

44,000

Rates and water

2,151

1,459

Building insurance

1,773

1,719

Heat & light

8,014

7,090

Repairs and renewals

1,287

2,126

Telephone

2,758

2,622

Post & Stationery

762

1,769

Bank charges

1,740

1,344

Sundries

2,141

1,238

Motor

2,009

2,189

Computer IT & Software

4,079

3,814

Advertising

-

1,067

Depreciation

6,109

5,961

113,584

131,616

Aggregate amounts

113,584

132,632

6.	CHARITABLE ACTIVITIES COSTS

Direct

Support

Costs (see

costs (see

note 7)

note 8)

Totals

£

£

£

Relief of sickness & suffering

300,184

4,012

304,196

7.	DIRECT COSTS OF CHARITABLE ACTIVITIES

31.3.25

31.3.24

£

£

Staff costs

161,063

137,054

Insurance

1,947

1,851

Light and heat

8,788

8,734

Telephone

2,982

2,422

Postage and stationery

2,439

2,027

Advertising

2,359

2,755

Sundries

2,994

2,378

Website and software

5,030

4,207

Volunteer expenses

8,764

7,945

Small equipment

228

102

Functions

4,774

6,201

Professional and consultancy fees

42,791

62,331

Property repairs

50,390

2,832

Rates and water

898

837

Training

1,396

3,167

Cleaning

2,625

2,910

Depreciation

716

2,676

300,184

250,429

8.	SUPPORT COSTS

Governance

costs

£

Relief of sickness & suffering

4,012

9.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.25

31.3.24

£

£

Depreciation - owned assets

6,824

8,637

Other operating leases

47,125

44,000

10.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

The key management personnel are considered to be the Board of Trustees, who are not remunerated as disclosed.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

11.	STAFF COSTS

Year Ended 31.3.25

Year Ended 31.3.24

£

£

Wages and salaries

194,699

192,152

The average monthly number of employees was 9 (2024: 11). This equates to 6.9 FTE (2024: 6.4

FTE) employed as follows:

Executive Officer

1.0

1.0

Services

4.7

3.0

Retail

1.2

2.4

6.9

6.4

No employees received emoluments in excess of £60,000.

12.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

funds

funds

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

333,500

22,895

356,395

Other trading activities

53,209

21,842

75,051

Investment income

14,217

-

14,217

Total

400,926

44,737

445,663

EXPENDITURE ON

Raising funds

110,790

21,842

132,632