| Friends of Pelican Park |
| Company number: 07207520 |
| Registered charity number: 1161532 |
| Trustees' Report |
| for the year ended 31 March 2025 |
|
| The trustees, who are also directors for the purposes of company law, present their report and financial statements for Friends of Pelican Park, a charitable company, for the year ended 31 March 2025. |
|
| The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice (SORP): Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. |
|
| This report is a combined annual report that also contains a directors’ report as required by company law. |
|
| The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. |
|
|
| Principal activities |
|
| The charitable company's principal activity during the year continued to be as a facility that offers multi-sport and learning activities to families, children, and young people in a safe playing environment. |
|
|
| Objectives and activities |
|
| The principal objectives and activities of the Charity are: |
|
• |
to offer multi-sport and learning activities to families, children and young people living within the City of Hull in a safe learning environment; |
|
• |
working in partnership with the SGB (Sport Governing Bodies), to increase opportunities to play sports or other physical activities in order to improve the health and well-being of all participants; |
|
• |
to work with the community, for the community, to increase participation and volunteering opportunities for people of all ages; and |
|
• |
to reduce health inequalities within our City. |
|
| Public benefit |
| We have referred to the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives we have set. We exist to serve all people in our community without discrimination. We strive to promote social welfare through the provision of facilities aimed at improving the social and physical wellbeing of those in our local community. |
|
| The Charity provides a safe working environment for visitors, members, workers and volunteers and any serious incidences are reported in accordance with our safeguarding policy. There were no serious incidents during the year ended 31 March 2025. |
|
| Fundraising |
| The Charity does not raise funds from the public in the form of donations – instead, the Charity raises funds by bidding for grant funding from charitable organisations and trusts. All fundraising is conducted by the Trustees. |
|
| We have received support from the following: |
|
• |
James Reckitt Charitable Trust |
|
• |
Hull & East Riding Charitable Trust |
|
• |
Nurture a Child |
|
• |
Two Riding Community Foundation |
|
• |
Feeding Britain |
|
• |
HAF – Holiday Activities Fund Hull City Council |
|
• |
Sport England |
|
• |
Lottery Community Fund |
|
• |
BBC Children in Need |
|
• |
PCC Funds |
|
• |
CHCPT |
|
• |
Hesslewood Children’s Trust |
|
| We held the following fundraising events: |
|
• |
Football Tournaments / Round Robins |
|
• |
Birthday Parties |
|
• |
Pie & Peas Bingo Night |
|
• |
Collection Boxes |
|
• |
Donations |
|
• |
Firework Display |
|
| Future fundraising |
| The Trustees have identified the need to organise an number of fundraising events in 2025/2026 to help raise funds for core/running costs due to high inflation costs such as electricity, water and the statutory minimum wage. The building also needs to be upgraded – it is nearing 10 years since it last was – and maintenance costs are starting to rise due to the number of participants and groups using the facilities. |
|
| The Trustees realise that the Charity cannot rely on grants only and that it needs to generate income in other ways to ensure long-term sustainability, |
|
| Activities during the year |
| The following activities were carried out during the year: |
|
• |
Pelican Rangers AFC – which includes 10 junior teams aged 6 to 16 years and 4 adult team all of which are both male/female players. |
|
• |
Tennis – with 4 courts available much of the tennis offered as pay as you play offering hire of rackets and balls. There are around 10 tennis members who pay an annual subscription to play as and when. |
|
• |
Youth Club – Stay on Side is funded by the Community Fund offering activities for children and young people to help create a safe environment for our local community. A wide range of sessions are delivered by qualified coaching staff/youth workers. |
|
• |
Holiday Clubs – these take part during school holidays throughout the year and are popular with children and young people aged 6-14 years. Sessions are base around sport and play, with a option for free play designed by young people, allowing them to contribute to the delivery of such activities. |
|
• |
Club 55 – for over 55s living in the local area and now in its 8th year, continues to be successful with over 45 members attending weekly session on a regular basis. Activities include arts, crafts, memory games, quiz afternoon, food, cooking, bingo, guest speakers and trips to various places of interest. |
|
• |
Lego Club has been going now for a year and is popular with 5-10 years old, who get to run wild with their imagination using Lego to create a wide range of models. |
|
• |
The Food Bank is still operating from Pelican Park, offering families with young children vital food resources and hygiene packs. |
|
• |
Family Christmas Hamper and Toy Appeal has been running for 6 years offering food hampers and toys to families working in partnership with local Primary and Secondary Schools. Christmas 2024 we delivered 287 food hampers and 734 toys. |
|
• |
Family Learning Days funded by the BBC Children in Need has been a successful project, working with families and their children who need that extra help on how to lead a healthier lifestyle and cook on a budget. |
|
• |
Go-carting a Pelican Park is ideal for children 11 years old or older, who want to get involved in something differed with go-carts and quad bikes that are set-up in the MUGA area with a full obstacle track set-up for them to use. |
|
• |
Birthday Parties at Pelican Park continue to take part, which are starting to grow over the years. These sessions offer coaching staff the opportunity to develop skills and contribute to community events. |
|
• |
Firework Display – now in its 3rd year is always a popular one, with a fireworks display, food, stalls and fun for all the family. |
|
• |
Football Tournaments are a way of raising vital funds to help maintain the football pitches and football at Pelican Park. |
|
• |
Pelican Community Gym offers low-cost gym sessions for the local community with cardio machines and weights. |
|
• |
Team Building Days – for local businesses are offered using all the facilities and again ideal to raise funds towards running costs. |
|
• |
School Tennis Days – working in partnership with Active Hull and local schools developing strong links for the future. |
|
• |
School Sports Day – working in partnership with local primary schools who do not have the facilities to organise and deliver a full sports day for children and young people. |
|
| Community Support |
|
The Charity continues to support the local community through the Food Bank, Warm Zone and Hot Meals to families who are struggling due to the cost-of-living crisis and a hike in fuel bills. |
|
|
Although the Charity states it only offers food/meals to families, there have been a few circumstances where support has been needed for senior citizens and the homeless. |
|
| Sessions for the New Year: |
|
• |
Walking Football for the over 55's; |
|
• |
Table Tennis Club for the over 55’s; |
|
• |
Mid-Week Roasty Club offering a full roast dinner for our senior citizens; |
|
• |
Twilight Sessions for young people aged 11 and older; and |
|
• |
Study Support Unit for young people who are struggling in mainstream education. |
|
|
| Financial review |
|
| Principal sources of funding |
| The largest contribution to the Charity is grants from trusts and other charitable organisations. |
|
| Financial review |
| The Charity incurred a deficit of £57,278 for the financial year. |
|
| At 31 March 2025, the Charity held total funds of £151,518 – that is, £82,136 cash at the bank and in hand; £1,320 in debtors, prepayments and accrued income; £2,805 in the value of stock held at the year-end; £67,751 in the value of fixed assets; less creditors of £2,494. £148,856 of the total funds held at 31 March 2025 were restricted funds. This, in all, is considered to be an appropriate level of funds to enable the Charity to pursue its objectives – that is, once administrative expenses (£138,169) have been deducted from this year's income from charitable activities (£45,160), and other operating income (£49,388), there is still enough cash in hand and cash at bank left (£38,515) to cover the Charity's expenditure on charitable activities this year, £15,019. |
|
| Reserves policy |
| A sufficient cash reserve is held in order to provide the working capital needed to cover seasonal fluctuations in the Charity’s income and expenditure and to fulfil its day-to-day obligations. When deciding on the level of these reserves (that is, those funds not tied up in fixed assets), the Trustees take into consideration the forecasted levels of income and expenditure, the reliability of each source of income, and the prospect of new sources of income. |
|
| It is the trustees’ view that it is prudent to maintain the forecasted level of reserves to allow for financial flexibility and stability in light of the Charity’s dependence on grant funding. |
|
| Investment policy |
| The trustees have adopted a strong, socially-responsible investment policy for the reserves of the Charity. This policy, in tandem with the need to fulfil our statutory obligations, has the objective of investing in such a way that the principles of socially-responsible investment are promoted. A further factor is the need to have ready access to our reserves (as long-term funding cannot be guaranteed) so, for the current period, we have placed surplus funds in bank current accounts. |
|
| Risk management |
| The trustees actively review, on a regular basis, the major risks that the Charity faces in maintaining reserves at the levels detailed above; in addition to an annual review of the controls over key financial systems carried out through an internal audit process - to ensure appropriate controls are in place as assurance against fraud and error. |
|
| Internal control risks are minimised by authorisation procedures for all financial transactions; and policies and procedures are in place to ensure compliance with health and safety regulations by, and for, staff, volunteers and visitors. |
|
|
| Structure, governance and management |
|
| Governing document |
| Friends of Pelican Park is an incorporated charitable organisation formed on 30 March 2010. The organisation is governed by its Articles of Association and Memorandum dated 5 March 2010 supplemented by a Declaration of Trust dated 10 March 2010. |
|
| Organisational structure |
| The day-to-day running of the Charity is undertaken by the Trustees and a staff team of 1 full-time and 4 part-time staff members. During the Spring and Summer period, the Charity employs local people on a casual basis to support the holiday activities and sporting events. |
|
| Some of the Charity's work is delegated to trustees through sub-groups, but the whole trustee board remains in full control of the process and decision-making. |
|
| Volunteers |
| The Charity continues to train volunteers who want to learn new skills, gain experience and qualifications in sport, administration, pitch maintenance, food hygiene, retail and fundraising. |
|
| All volunteers live within walking distance of Pelican Park and continue to support the many projects taking place both on and off-site. Without their support and commitment, the food bank and meals for the elderly would not be able to help as many people as it currently does. Many of the volunteers have a shared interest in the Charity and all its achievements. Without the local support, the Charity would not be able to deliver as many activities/sessions as effectively as it currently does. |
|
| There were 24 volunteers throughout the year, excluding trustees, who aided in the running of the Charity. |
|
| Recruitment and appointment of trustees |
| The Board of Trustees is the primary legal body of Friends of Pelican Park. All trustees bring a wealth of experience, qualifications and skills that compliment the Charity's main objectives. |
|
| Trustees are recruited by other trustees - people they know with specific skills needed to help continue to run the Charity effectively. We believe in creating a diverse board of trustees with a range of skills, knowledge, and experience. We are lucky to have a strong board who all live within the area. |
|
| The trustees agree on what skills, experience and knowledge are needed and these are: |
|
• |
financial skills – either in the form of qualifications and/or experience; |
|
• |
knowledge of grants and trusts to help pursue/ensure further funding; |
|
• |
skills, qualifications and/or experience in working within a primary or secondary school to help develop the Charity's Physical Education (PE) programme; |
|
• |
knowledge and experience in community regeneration, working within a community environment; |
|
• |
knowledge and experience in tackling crime and anti-social behaviour that often leads to crime; and |
|
• |
previous experience and knowledge in working within a sport. |
|
| All potential trustees are checked through the Disclosure and Barring Service, due to the Charity's work with children and vulnerable adults. |
|
| There were no new or additional trustees recruited in the year to 31 March 2025. |
|
| Trustee induction and training |
| Many trustees are already familiar with the practical work of the Charity as they are also active members of the Charity as well as involved in other charities, churches and/or charitable institutions. |
|
| New trustees are encouraged to familiarise themselves with charity law, their responsibilities as trustees and with Charity's rules and practices. They are invited and encouraged to attend a series of short training sessions to familiarise themselves with the Charity and the context within which it operates. These cover: |
|
• |
the obligations of the board of trustees; |
|
• |
the operational framework for the Charity; |
|
• |
the current financial position and revenue generation; and |
|
• |
future plans and objectives. |
|
|
| Trustees |
|
| The following persons served as trustees during the year: |
|
|
Jannette Hornby |
|
Stephen Calvert |
|
Kerry Louise Looker |
|
Gemma Louise Hornby |
|
Karl Turner |
|
|
| Trustees' responsibilities |
|
| The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and enable them to ascertain to ensure that the accounts comply with the Charities Act 2011 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. |
|
| The Trustees are responsible for the maintenance and integrity of the Charity and financial information included on the Charity’s website as well as: |
| a) |
to prepare financial statements which show a true and fair view; |
| b) |
in preparing financial statements: |
|
(i) |
to select suitable accounting policies and apply them on a consistent basis; and |
|
(ii) |
to make judgements and estimates that are prudent and reasonable; as well as |
| c) |
to keep proper accounting records. |
|
|
| Disclosure of information to independent examiners |
|
|
|
Land and buildings |
at a rate of |
10% |
per year, over 10 years |
|
Plant and machinery |
at a rate of |
20% |
per year, over 5 years |
|
Motor vehicles |
at a rate of |
12.5% |
per year, over 8 years |
|
|
|
Debtors |
|
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts. |
|
|
Creditors |
|
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method. |
|
|
Taxation |
|
The charity is exempt from taxation under sections 521 to 536 of the Income Tax Act 2007 (ITA 2007). |
|
|
Fund accounting: restricted and unrestricted funds |
|
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
|
|
Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
|
|
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements below. |
|
|
Going concern |
|
The accounts have been prepared on the going concern basis, which assumes that the Charity will be in operational existence twelve months from the date of approval of these accounts. The trustees are satisfied that this basis is appropriate. |
|
|
The facts that support the conclusion of going concern are:- |
|
• the Charity's income from charitable activities has increased from the previous year - from £30,697 to £45,160 this year; and |
|
• on 31 March 2025, the Charity held £82,136 cash at bank. |
|
|
There are no material uncertainties. |
|
|
Provisions |
|
Provisions (i.e. liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably. |
|
|
Pensions |
|
Contributions to defined contribution plans are expensed in the period to which they relate. |
|
|
Government grants |
|
The accrual model (FRS 102 24.5C-G) was applied in producing these accounts; therefore grants were recognised as either relating to revenue (over the period in which the Charity recognises the related costs for which the grant was intended to compensate) or relating to assets (over the expected useful life of the asset). |
|
|
| 2 |
Analysis of income from charitable activities |
2025 |
|
2024 |
| £ |
£ |
|
|
Coaching |
535 |
|
2,589 |
|
Pitches |
975 |
|
5,335 |
|
Room hire |
1,150 |
|
- |
|
Sport games |
1,367 |
|
7,199 |
|
Subcriptions and fines |
22,176 |
|
12,431 |
|
Gifts, donations and pledges |
2,250 |
|
- |
|
Purchases |
2,263 |
|
- |
|
Clubs, projects and sport activities |
- |
|
3,083 |
|
Fundraising and charitable donations |
66 |
|
- |
|
Holiday projects and activities |
14,213 |
|
- |
|
Gym income and expenditure |
165 |
|
60 |
|
|
|
|
|
|
45,160 |
|
30,697 |
|
|
|
|
|
|
|
|
|
|
By geographical market: |
|
|
UK |
45,160 |
|
30,697 |
|
|
|
|
|
|
|
|
|
|
| 3 |
Analysis of other operating income |
2025 |
|
2024 |
| £ |
£ |
|
|
Grants received |
4,695 |
|
29,286 |
|
Other grants received |
|
Community Fund (Big Lottery) |
28,333 |
|
40,167 |
|
ESC Lottery |
12,400 |
|
- |
|
Hull City Council |
3,960 |
|
4,225 |
|
LTA Operations Limited |
- |
|
5,355 |
|
PCC for Humberside |
- |
|
2,427 |
|
|
|
|
|
|
|
49,388 |
|
81,460 |
|
|
|
|
|
|
|
|
|
|
The effect of the government grants received on the results of the period were minimal as they only made up 4.19% of the total income – last year, 3.77%. |
|
|
| 4 |
Operating deficit |
2025 |
|
2024 |
| £ |
£ |
|
This is stated after charging: |
|
|
Depreciation of owned fixed assets |
31,524 |
|
30,679 |
|
|
|
|
|
|
|
|
|
|
| 5 |
Staff costs |
2025 |
|
2024 |
| £ |
£ |
|
|
Wages and salaries |
42,897 |
|
29,355 |
|
Other pension costs |
95 |
|
413 |
|
|
|
|
|
|
42,992 |
|
29,768 |
|
|
|
|
|
|
|
|
|
|
No employees received emoluments (excluding employer pension costs) of more than £60,000. |
|
|
|
Average number of employees during the year |
2025 |
|
2024 |
|
|
Coaching (Part-time) |
5 |
|
5 |
|
Administration / Sports Development (Full-time) |
1 |
|
1 |
|
Maintenance (Casual) |
1 |
|
1 |
|
|
|
|
|
|
7 |
|
7 |
|
|
|
|
|
|
|
|
|
|
| 6 |
Role played by general volunteers |
|
|
Volunteers played a vital role in the running of the Charity and their contribution helped the Charity achieve its objectives. |
|
|
| 7 |
Tangible fixed assets |
|
|
Land and buildings |
|
Plant and machinery |
|
Motor vehicles |
|
Total |
|
|
At cost |
|
At cost |
|
At cost |
| £ |
£ |
£ |
£ |
|
Cost or valuation |
|
At 1 April 2024 |
197,987 |
|
71,753 |
|
- |
|
269,740 |
|
Additions |
- |
|
1,494 |
|
12,500 |
|
13,994 |
|
At 31 March 2025 |
197,987 |
|
73,247 |
|
12,500 |
|
283,734 |
|
|
|
|
|
|
|
|
|
|
Depreciation |
|
At 1 April 2024 |
138,593 |
|
45,866 |
|
- |
|
184,459 |
|
Charge for the year |
19,799 |
|
10,162 |
|
1,563 |
|
31,524 |
|
At 31 March 2025 |
158,392 |
|
56,028 |
|
1,563 |
|
215,983 |
|
|
|
|
|
|
|
|
|
|
Carrying amount |
|
At 31 March 2025 |
39,595 |
|
17,219 |
|
10,937 |
|
67,751 |
|
At 31 March 2024 |
59,394 |
|
25,887 |
|
- |
|
85,281 |
|
|
|
|
|
|
|
|
|
|
| 8 |
Stocks |
2025 |
|
2024 |
| £ |
£ |
|
|
Finished goods and goods for resale |
2,805 |
|
543 |
|
|
|
|
|
|
|
|
|
|
| 9 |
Debtors |
2025 |
|
2024 |
| £ |
£ |
|
|
Trade debtors |
1,320 |
|
- |
|
|
|
|
|
|
|
|
|
|
| 10 |
Creditors: amounts falling due within one year |
2025 |
|
2024 |
| £ |
£ |
|
|
Trade creditors |
2,400 |
|
2,040 |
|
Other creditors |
94 |
|
94 |
|
|
|
|
|
|
2,494 |
|
2,134 |
|
|
|
|
|
|
|
|
|
|
| 11 |
Funds |
|
|
|
|
|
|
2025 |
|
2024 |
| £ |
£ |
|
|
At 1 April |
208,796 |
|
214,641 |
|
Net expenditure for the financial year |
(57,278) |
|
(5,845) |
|
|
At 31 March |
151,518 |
|
208,796 |
|
|
|
|
|
|
|
|
|
|
|
Reserves |
|
|
|
|
|
|
2025 |
|
2024 |
|
Restricted and unrestricted funds |
£ |
£ |
|
|
At 1 April |
Unrestricted funds |
|
88,207 |
|
166,346 |
| Restricted funds |
|
120,589 |
|
48,295 |
|
|
Net income for the financial year |
Unrestricted funds |
|
(85,545) |
|
(78,139) |
| Restricted funds |
|
28,267 |
|
72,294 |
|
|
|
At 31 March |
Unrestricted funds |
|
2,662 |
|
88,207 |
| Restricted funds |
|
148,856 |
|
120,589 |
|
| Total funds carried forward |
|
151,518 |
|
208,796 |
|
|
|
|
|
|
|
|
|
|
Unrestricted funds are available for use at the discretion of the trustees, in order to further the charity's objectives. |
|
|
The restricted funds as detailed above have been set aside / designated for repairs and renewals costs on the property (£26,330), its facilities (£4,314), sports equipment (£51,770), and the continiuing of the Charity's sports clubs and events (£66,442). |
|
|
| 12 |
Analysis of net assets between funds |
|
|
|
|
2025 |
|
|
Unrestricted |
|
Restricted |
|
2025 |
|
2024 |
|
|
funds |
|
funds |
£ |
£ |
|
|
Fixed assets |
67,751 |
|
- |
|
67,751 |
|
85,281 |
|
Current assets |
(62,501) |
|
148,762 |
|
86,261 |
|
125,649 |
|
Current liabilities |
(2,588) |
|
94 |
|
(2,494) |
|
(2,134) |
|
|
|
2,662 |
|
148,856 |
|
151,518 |
|
208,796 |
|
|
|
|
|
|
|
|
|
|
| 13 |
Related party transactions |
|
|
The following payments were made to trustees during the financial year. |
| £ |
|
Jannette Hornby |
Trustee |
11,580 |
Wages and salaries |
|
|
The following goods and services were donated by trustees during the financial year and are included in 'Gifts, donations and pledges': |
| £ |
|
Jannette Hornby |
Trustee |
|
2,250 |
Donation of vehicle |
|
|
No other trustees claimed expenses or had their expenses met by the Charity. |
|
|
| 14 |
Presentation currency |
|
|
The financial statements are presented in Sterling, rounded to the nearest pound (£). |
|
|
| 15 |
Legal form of entity and country of incorporation |
|
|
Friends of Pelican Park is a charitable company (limited by guarantee), registered with the Registrar of Companies for England and Wales, Companies House, and registered with the Charity Commission for England and Wales. |
|
|
| 16 |
Principal place of business |
|
|
The address of the charity's principal place of business and registered office is: |
|
|
Pelican Park Recreation Ground |
|
Lambwath Road |
|
Hull |
|
East Yorkshire |
|
HU8 0EE |