Charity Registration Number: SCO09769
Company Registration Number:
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
A COMPANY LIMITED BY GUARANTEE
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31 MARCH 2025
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
LEGAL AND ADMINISTRATIVE INFORMATION
FOR THE YEAR ENDED 31 MARCH 2025
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Charity Number | SCO09769 |
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Company Number | SC270322 |
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Registered Office | |
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Secretary | P Dugan |
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Bankers | |
| 47 High Street |
| Dalkeith |
| EH22 1JA |
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Independent Examiner | |
| 15a West End |
| West Calder |
| EH55 8EH |
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
CONTENTS
FOR THE YEAR ENDED 31 MARCH 2025
Trustees' Report
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 MARCH 2025
The trustees present their annual report and financial statements for the year ended 31 March 2025.
Trustees' report and financial statements
The trustees are pleased to present their annual trustees report together with the financial statements of the charity for the year ended 31 March 2025 which are also prepared to meet the requirements for a directors report and accounts for Companies Act purposes.
The financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Objectives and Activities
The objects of the charity are;
(a) | to further the education and training of socially excluded people resident in Midlothian, including young people by providing them with opportunities for voluntary work in the field of social and community service. |
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(b) | to relieve poverty and social distress caused by lack of income or unemployment by means of offering information and promoting and developing social enterprise activities. |
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(c) | to protect and preserve the environment for the public benefit by educating the public in the benefits of sustainable waste management practices and carrying out research and development into sustainable waste management practices and the dissemination of useful search results. |
Structure, Governance and Management
Midlothian Advice and Resource Centre is a private limited company, limited by guarantee and registered in Scotland.
Financial Review
The results for the year are detailed on the Statement of Financial Activities.
The board of trustees are actively looking for additional funding sources to enhance the services offered by the charity. They also consider that the charity is in a fair position to continue its activities during the coming year and the charity's assets adequate to fulfil its obligations.
Risk Management
The trustees have assessed the major risks to which the company is exposed. In particular those related to the operations and finances of the company and are satisfied that systems are in place to mitigate their exposure to these risks.
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
TRUSTEES’ REPORT continued
FOR THE YEAR ENDED 31 MARCH 2025
Reserves Policy
The trustees wish to maintain unrestricted funds at a level to provide sufficient funds to meet liabilities and to continue to make charitable expenditure amounting to at least the current level.
Plans for Future Periods
The charity plans continuing the activities in the forthcoming year subject to satisfactory funding arrangements. The cost of living crisis has had a huge effect on our ability to trade at surplus and structural changes are being made to ensure the continuing position of the charity.
Achievements and Performance
Year 24/25 has had huge challenges for MARC, we have had to change some of our practices internally, look at what we sell with in our shop and look to forge partnerships beyond MidLothian. Rises in costs have had an effect and we took a hard look at our services, our cost base and our staffing costs. We are making changes to all to make MARC more sustainable going forward it what is an ever changing environment We continue to deliver the Scottish Welfare Fund on behalf of MidLothian Council and we have made sure our charity shop still provides low cost furniture and now clothes to help local people in these hard times.
Trustee Induction and Training
Most Trustees are already familiar with the practical work of the charity. Additionally, members are Invited to meet with the directors and are given the previous years minutes of meetings, Memorandum and Articles of Association, latest financial statements, major reports and also the booklet' Guidance for Trustees'. Where needs dictate the Board will also have a training day to discuss strategic planning and organisational developments.
Governing Document
The organisation is a charitable company limited by guarantee. The company was established under a Memorandum and Articles of Association which established the objects and powers of the charitable company and Is governed under its Articles of Association.
Trustees' responsibilities statement
The trustees, who are also the directors of Charity for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view’ of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
TRUSTEES’ REPORT continued
FOR THE YEAR ENDED 31 MARCH 2025
Trustees' responsibilities statement continued
In preparing these financial statements, the trustees are required to:
• | select suitable accounting policies and then apply them consistently; |
• | observe the methods and principles in the Charities SORP; |
• | make judgements and estimates that are reasonable and prudent; |
• | state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and |
• | prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. |
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the trustees and signed on its behalf by:
__________________________________
Date: 28/11/2025
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
INDEPENDENT EXAMINER S REPORT
FOR THE YEAR ENDED 31 MARCH 2025
I report on the financial statements of the above charity for the year ended 31 March 2025 which comprise the Statement of financial Activities, Balance Sheet and related notes.
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
The charity's trustees consider that the audit requirement of Regulation 10(1) (a) to (c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44 (1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner s statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner s Statement
In the course of my examination, no matter has come to my attention:
(1) | which gives me reasonable cause to believe that in any material respect the requirements; to keep accounting records in accordance with Section 44 (1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations and; to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations have not been met or |
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(2) | to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
Independent Examiner's Details:
Brian Maloney F.C.C.A.,
15a West End,
West Calder
EH55 8EH
Name: Brian Maloney FCCA
for and on behalf of Brian Maloney & Co.
Date: 28/11/2025
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2025
Recommended categories by activity | Notes | Unrestricted funds | Total Funds 2025 | Total Funds 2024 |
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Income and endowments |
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from: |
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Other trading activities | 2 | 39,720 | ||
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Total |
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Expenditure on: |
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Charitable activities | 3 | 36,054 | ||
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Total |
| 36,054 | ||
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Net income/(expenditure) |
| 3,666 | 3,666 | (4,135) |
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Net movement in funds |
| 3,666 | ( | |
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Reconciliation of funds: |
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Total funds brought forward |
| (4,338) | (4,338) | (203) |
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Total funds carried forward |
| (672) | (672) | (4,338) |
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
BALANCE SHEET
FOR THE YEAR ENDED 31 MARCH 2025
Recommended categories by activity | Notes | Total Funds 2025 | Total Funds 2024 |
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Fixed assets |
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Investments | 5 | ||
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Total fixed assets |
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Current assets |
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Cash at bank and in hand | 6 | ||
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Total current assets |
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Creditors: amounts falling due within one year | 7 | ||
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Net current assets/liabilities) |
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Total net liabilities |
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Funds of the Charity |
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Unrestricted funds | 8 | (672) | (4,338) |
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Restricted income funds | 8 | - | - |
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Endowment funds | 8 | - | - |
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Total funds |
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For the year ended 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for;
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006, and |
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(b) | preparing financial statements which give a true and fair view of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
These accounts have been prepared and delivered in accordance with the provisions in part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
The financial statements were approved by
Date: 28/11/2025
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
1. Accounting Policies
The principal accounting policies adopted by the Charity, which is a public benefit entity, in the preparation of the accounts are as follows.
1.1 Basis of preparation
The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Account (Scotland) Regulations 2006 (as amended), the Companies Act 2006 and Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods from 1 January 2019).
Midlothian Advice & Resource Centre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are recognised historical at cost.
The financial statements are prepared in sterling which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
1.2 Going concern
These financial statements have been prepared on the going concern basis which assumes that the charitable company will continue its operations. The Trustees believe that this will be the case.
1.3
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any vat which cannot be fully recovered and is reported as part of the expenditure to which it relates.
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities.
1.4 Taxation
As a charity, Midlothian Advice & Resource Centre is exempt from tax on income and gains falling within Section 466 to 493 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that they are applied to its charitable objects. No tax charges have arisen in the Charity.
1.5
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
1.6 Leasing Commitments
Rentals paid under operating leases are charged to income on a straight line basis over the lease term.
1.7 Incoming Resources
All Incoming resources are included in the statement of financial activities where the charity is entitled to the income and the amounts can be quantified with reasonable accuracy.
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS continued
FOR THE YEAR ENDED 31 MARCH 2025
2. Income from Other Trading Activities
Analysis | Unrestricted funds £ | Total funds 2025 £ | Total funds 2024 £ |
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Fee - Marc Contracts Ltd | 35,553 | ||
Room Rental Charges | 4,107 | ||
Sundry Income | 60 | - | |
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Total | 39,720 |
3. Expenditure on Charitable Activities
Analysis | Unrestricted funds | Total funds 2025 | Total funds 2024 |
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Staff costs | 32,669 | ||
Rent | 2,175 | ||
Sundry | 485 | ||
Total | 35,329 | 35,329 | 47,050 |
Support Costs | 725 | ||
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| 36,054 |
4. Support Costs
| Total funds 2025 | Total funds 2024 |
Analysis | £ | £ |
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Support Costs |
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Governance Costs |
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Independent examiners fees | ||
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5. Investments
| Investment in Subsidiary |
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Carrying(fair) value at beginning of period | |
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Carrying(fair) value at end of year |
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS continued
FOR THE YEAR ENDED 31 MARCH 2025
6. Cash at bank and in hand
| Total funds 2025 | Total funds 2024 |
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Cash at bank and in hand | ||
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Total |
7. Creditors: Amounts falling due within one year
| Total funds 2025 | Total funds 2024 |
| £ | £ |
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Accruals and deferred income | ||
Taxation and social security | ||
Amounts due to Subsidiary | ( | |
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Total |
8. Charity funds
8.1 Details of material funds held and movements during the CURRENT reporting period
Fund names | Fund balances brought forward £ | Income £ | Expenditure £ | Transfers £ | Gains and losses £ | Fund balances carried forward £ |
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Unrestricted funds |
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| (4338) | 39,720 | 36,054 | - | - | (672) |
8.2 Details of material funds held and movements during the PREVIOUS reporting period
Fund names | Fund balances brought forward £ | Income £ | Expenditure £ | Transfers £ | Gains and losses £ | Fund balances carried forward £ |
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Unrestricted |
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funds |
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| (203) | 43,640 | 47,775 | - | - | (4,338) |
MIDLOTHIAN ADVICE AND RESOURCE CENTRE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
9. Trustees Remuneration
No remuneration or expenses were paid to any of the trustees during the year (2024 - £nil)
10. Net Income I Expenditure
Net Income (or expenditure) for the year is stated after charging the following items:
1. | Independent examiner's fees of £ |
2. | Rents Received totalling £4,107 (2024: £8,700) |
11. Reconciliation of funds
The Statement of Financial Activities includes all gains in the year. All incoming resources and resources expended derive from continuing activities.
12. Staff Cost and Numbers
Staff costs for the year ended 2025 amounted to £33,184, compared to £
• | Salaries and wages of £ |
• | Pension contributions under a |
No employees received benefits (excluding employer pension contributions) exceeding £60,000 during the reporting period.
The average monthly number of employees during the year remained consistent at