The Queens Hall, Narberth,Ltd - AccountsChartiy- Accounts

For the year ended 05 April 2025

The Queens Hall, Narberth

Report of the Trustees

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the

financial statements for the charitable company for the year ended 05 April 2025. The Trustees have adopted the provisions

of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their

accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102)

(effective 1 January 2019).

Chair's report

Once again, it is my privilege to introduce this report as the chairman of Trustees of The Queens Hall, Narberth. 2025 has

been a year not without its challenges. Like many other charities across the UK, we have had to knuckle down and deal with

a very different kind of business post pandemic. This we have done.Admiraly. The team of staff, volunteers, and Trustess of

The Queens Hall, Narberth, have had to be flexible in their approach to their work to ensure that the best experience is

achieved for all. Our tenants left early, due in part to the reduction in the available disposable income in the county.

We will shortly be opening the restuarant area as a music bar, which we hope will compliment our presence in the area and

enhance our offerings here at teh Queens Hall.

We are in a strong position, and this will continue with teamwork and positive management. I am proud of my position, and

my friends and colleagues for the faith they have in me, and of course, The Queens Hall, Narberth.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objectives are set out in it's Articles of Association, which is its governing document. The object of the charity is to further benefit the residents of Narberth, in the community of Pembrokeshire, without distinction of gender, sexual orientation, age, marriage or civil partnership status, race or of political, religious or other opinions by associating together the said residents and local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for artistic activity including visual arts, music and theatre and recreation leisure time occupation with the objective of improving the conditions of life for the residents.

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

FINANCIAL REVIEW

Significant events

The bar continues to contribute to the charitable aims. This year has been a particular difficult one, with the country's economic downturn, meaning people have less disposable income to attend events, along with the tenants leaving early from the restaurant downstairs. It has definitely been a challenge. But we are still here, and will shortly open the restauraunt area as a music bar, which should compliment the Queens Hall. The Charity now enjoys a high standard of management and an great team, which I am sure is capable of providing strong results in the years to come.

Going concern

The Trustees are confindent that the charity is capable of continuing even after the large cash loss in the year. Steps have

been undertaken during the summer of 2023 which significantly improves the spread of responisibility throughout the

organisation. These steps have redued the opportunity in those cash losses arising again.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity was previously known as the Queens Hall, Narberth. On 15th September 2011 Queens Hall Narberth was

incorporated as a charitable company, limited by guarantee. On 1st January 2012 the activities of the unincorporated charity

were transferred into the charitable company.

REFERENCE AND ADMINISTRATIVE INFORMATION

The Queens Hall, Narberth

Name of Charity

Charity registration number

1145741

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For the year ended 05 April 2025

The Queens Hall, Narberth

Independent Examiners Report to the Trustees

I report to the trustees on my examination of the accounts of the charitable company for the year ended 05 April 2025.

Responsibilities and basis of report

As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiners statement - matter of concern identified

Since the Charitable company's gross income exceeded £250,000, your examiner must be a member of a body listed in

section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by virtue of my membership of , which

is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the

examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the

accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended

Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the

Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be

drawn in this report in order to enable a proper understanding of the accounts to be reached.

Prior to September 2023 there were issues with cash controls and a lack of recording was present. I am satisfied that from

September 2023 that the cash controls in place are working and that correct recording is being made of all accounting

transactions. The controls for the year ended 5th April 2025 appear much stronger and are under constant review. This

should avoid any issues going forward.

A S Harries

2nd Floor

9 Victoria Place

Haverfordwest

Pembrokeshire

SA61 2JX

01 October 2025

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For the year ended 05 April 2025

The Queens Hall, Narberth

Statement of Financial Activities (including Income and Expenditure Account)

Notes

2024

2025

Restricted

funds

Unrestricted

funds

Income and endowments from:

Donations and legacies

157,411

20,068

97,423

59,988

Other trading activites

58,966

64,737

Fund raising events

194,754

314,522

Shop income

Sponsorship

70,394

60,589

Miscellaneous Income

Investments

33,805

29,936

Income from investment

properties

Total

511,546

493,737

97,423

414,123

Expenditure on:

Raising funds

(900)

(950)

Costs of generating donations

and legacies

Charitable activities

6/7

(9,764)

(7,353)

Miscellaneous Income

(451,479)

(420,724)

(97,423)

(323,301)

Raising funds

Total

(429,027)

(462,143)

(97,423)

(331,604)

Net gains/(losses) on investments

(35,970)

Other recognised gains/losses

Net movement in funds

82,519

(4,376)

82,519

Reconciliation of funds

Total funds brought forward

506,183

501,807

47,040

454,767

Total funds carried forward

537,286

47,040

584,326

501,807

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07775159

Registered Number :

As at 05 April 2025

The Queens Hall, Narberth

Statement of Financial Position

Notes

2025

2024

Fixed assets

Tangible assets

555,175

506,581

555,175

506,581

Current assets

26,266

24,706

Debtors

Cash at bank and in hand

50,280

32,797

76,546

57,503

Creditors: amounts falling due within one year

(37,253)

(45,474)

Net current assets

39,293

12,029

Total assets less current liabilities

594,468

518,610

Creditors: amounts falling due after more than one year

(10,142)

(16,803)

Net assets

584,326

501,807

The funds of the charity

Restricted income funds

47,040

Unrestricted income funds

537,286

454,767

Total funds

584,326

501,807

For the year ended 05 April 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

01 October 2025

Mr C D Goldthorpe

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For the year ended 05 April 2025

The Queens Hall, Narberth

Notes to the Financial Statements

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006. The Queens Hall, Narberth meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Tangible fixed assets

Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

20 Reducing balance

Plant and Machinery

20 Reducing balance

Computer Equipment

25 Reducing balance

Motor Vehicles

20 Reducing balance

Fixtures and Fittings

2. Income from donations and legacies

2024

2025

Restricted

funds

Unrestricted

funds

Donations received

10,598

2,033

Grants received

9,470

155,378

97,423

57,955

20,068

157,411

97,423

59,988

3. Income earned from other activities

2024

2025

Unrestricted funds

Hire of Hall

64,737

58,966

Shop income

314,522

194,754

Sponsorships

60,589

70,394

Miscellaneous Income

439,864

324,199

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For the year ended 05 April 2025

The Queens Hall, Narberth

Notes to the Financial Statements Continued

4. Investment income

2024

2025

Unrestricted funds

Income from investment

properties

29,936

33,805

29,936

5. Expenditure on generating donations and legacies

2024

2025

Unrestricted funds

Support costs

900

950

900

6. Costs of charitable activities by fund type

2024

2025

Restricted

funds

Unrestricted

funds

323,301

97,423

451,479

420,724

Raising funds

7,353

9,764

7,353

Support costs

330,654

97,423

461,243

428,077

7. Costs of charitable activities by activity type

2024

2025

Grant

funding of

activities

Activities

undertaken

directly

Grant funding of activities

Miscellaneous Income

7,353

9,764

Raising funds

420,724

451,479

420,724

428,077

461,243

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For the year ended 05 April 2025

The Queens Hall, Narberth

Notes to the Financial Statements Continued

11. Comparative for the Statement of Financial Activities

2024

Restricted

funds

Unrestricted

funds

Income and endowments from:

Donations and legacies

20,068

9,470

10,598

Other trading activites

439,864

Investments

33,805

Total

493,737

9,470

484,267

Expenditure on:

Charitable activities

(455,105)

(6,138)

(461,243)

Total

(461,243)

(6,138)

(455,105)

Net gains/(losses) on investments

(35,970)

Other recognised gains/losses

Net movement in funds

(3,476)

3,332

(6,808)

Reconciliation of funds

Total funds brought forward

506,183

43,708

462,475

Total funds carried forward

455,667

47,040

502,707

12. Tangible fixed assets

Computer

Equipment

Fixtures and

Fittings

Plant and

Machinery

Land and

Buildings

Total

Cost or valuation

718,410

4,056

256,917

49,609

407,828

At 06 April 2024

55,728

795

52,722

2,211

Additions

(461)

Disposals

(461)

At 05 April 2025

51,359

309,639

4,851

773,677

407,828

Depreciation

211,829

204,957

6,872

At 06 April 2024

Charge for year

6,673

218,502

204,957

13,545

At 05 April 2025

Net book values

At 05 April 2025

At 05 April 2024

407,828

37,814

42,737

104,682

51,960

4,851

4,056

555,175

506,581

The depreciation charge for the year is £(793) in respect of assets leased under finance leases or hire purchase contracts.

9 of 12

For the year ended 05 April 2025

The Queens Hall, Narberth

Notes to the Financial Statements Continued

13. Debtors

2025

2024

Amounts due within one year:

Trade debtors

26,248

24,706

Other debtors

26,266

24,706

14. Creditors: amounts falling due within one year

2025

2024

Trade creditors

37,021

31,033

Other creditors

(2,178)

12,406

Accruals and deferred income

2,410

2,035

37,253

45,474

15. Creditors: amounts falling due after more than one year

2025

2024

Loans and overdrafts

16,803

10,142

16,803

16. Movement in funds

Unrestricted Funds

Balance at

06/04/2024

Incoming

resources

Outgoing

resources

Gains and

losses

Balance at

05/04/2025

General

454,767

414,123

(331,604)

537,286

General

454,767

414,123

(331,604)

537,286

10 of 12

For the year ended 05 April 2025

The Queens Hall, Narberth

Notes to the Financial Statements Continued

Unrestricted Funds - Previous year

Balance at

06/04/2023

Incoming

resources

Outgoing

resources

Gains and

losses

Balance at

05/04/2024

General

462,475

484,267

(456,005)

(35,970)

454,767

General

462,475

484,267

(456,005)

(35,970)

454,767

Restricted Funds

Balance at

06/04/2024

Incoming

resources

Outgoing

resources

Balance at

05/04/2025

Grant funding

47,040

97,423

(97,423)

47,040

97,423

(97,423)

47,040

Restricted Funds - Previous year

Balance at

06/04/2023

Incoming

resources

Outgoing

resources

Balance at

05/04/2024

Grant funding

47,040

43,708

9,470

(6,138)

43,708

9,470

(6,138)

47,040

Purpose of restricted funds

Grant funding

The general funds are held for general charitable purposes as deemed appropriate by the Trustee's.

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