Weardale Community Transport Limited Charity Accounts

COMPANY REGISTRATION NUMBER: 05515091

CHARITY REGISTRATION NUMBER: 1112027

Weardale Community Transport Limited

Unaudited Accounts

For the Year Ending

31 July 2025

Weardale Community Transport Limited

Accounts

Year Ended 31 July 2025

	Page

Trustees' Annual Report (Incorporating the Director's Report)	1

Independent Examiner's Report to the Trustees	3

Statement of Financial Activities (Including Income and Expenditure Account)	4

Statement of Financial Position	5

Statement of Cash Flows	6

Notes to the Accounts	7

Weardale Community Transport Limited

Trustees' Annual Report (Incorporating the Director's Report)

Year Ended 31 July 2025

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited accounts of the charity for the year ended 31 July 2025 .

Objectives and Activities

The object of Weardale Community Transport is to provide a community transport service for such of the inhabitants of North East and Cumbria and its neighbourhood who are in need of such a service because of age, sickness or disability (mental or physical), or poverty, or because of a lack of availability of adequate and safe public passenger services.

Public Benefit

Our main activities and who we help are described elsewhere in this report. All our charitable activities are undertaken to further our charitable purposes for the public benefit. The Committee have had regard to the Charity Commission's guidance on public benefit throughout the year when deciding on the activities of the charity.

Achievements and Performance

The year from August 2024 started well with the organisation continuing to provide a service to NEAS and providing transport to the community.

This changed towards the year end when it became apparent that our Transport team had failed to quote for work from NEAS. The directors then had to prepare for redundancies and a sale of many of our assets. However just before the redundancy notices were issued it transpired that we would be able to become subcontractors to NEAS, working for FSNE.

This new system started in April 2025 but the new rate at which we charged for our services is less than we received in 2024 and our costs, especially labour, continue to rise. Certain staff changes were made to reduce costs.

Elaine was tasked with producing a monthly profit and loss account to enable close monitoring of our financial situation.

The strategy is to try and continue to provide all services and hope to be able to quote directly at the next opportunity whilst looking for alternative sources of income.

It will be a challenging year ahead in 2025/2026 but we have a good committed team who I am sure will rise to the challenge.

Financial Review

The Trustees aim to maintain sufficient "free" reserves to meet the general running costs of Weardale Community Transport for between 3 and 6 months, excluding depreciation. At 31st July 2025 this was estimated at between £153,000 and £306,000. Actual "free" reserves at 31st July 2025 were £107,649.

Structure, Governance and Management

Weardale Community Partnership is a charitable company, limited by guarantee with company number 05515091 2, and registered as a charity with charity number 1112027 . The charity is governed by its memorandum and articles of association.

Trustees are selected by the membership.

Reference and Administrative Details

Registered charity name	Weardale Community Transport Limited

Charity registration number	1112027

Company registration number	05515091

Principal office and registered	The Hub
office	85b Front Street
	Stanhope
	Bishop Auckland
	County Durham
	DL13 2UY

The Trustees

	Mr J C Haynes (Treasurer)
	Mrs P J Forbes (Secretary)
	Mrs L P Lowes
	Mr J Bell	(Retired 1 April 2025)
	Dr J Smith
	Mr W E Hobson (Chair)

Company Secretary	Mrs P J Forbes

Independent Examiner	Jane Ascroft FCA MA (Cantab)
	Enterprise House
	Harmire Enterprise Park
	Barnard Castle
	County Durham
	DL12 8XT

Small Company Provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

The trustees' annual report was approved on 22 April 2026 and signed on behalf of the board of trustees by:

Mr W E Hobson (Chair)

Trustee

Weardale Community Transport Limited

Independent Examiner's Report to the Trustees of Weardale Community Transport Limited

Year Ended 31 July 2025

I report to the trustees on my examination of the accounts of Weardale Community Transport Limited ('the charity') for the year ended 31 July 2025.

Responsibilities and Basis of Report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent Examiner's Statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jane Ascroft FCA MA (Cantab) Independent Examiner

Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XT

22 April 2026

Weardale Community Transport Limited

Statement of Financial Activities

(including income and expenditure account)

Year Ended 31 July 2025

	2025			2024
	Unrestricted funds	Restricted funds	Total funds	Total funds
Note	£	£	£	£

Income and endowments

Donations and legacies	5	44	–	44	516
Charitable activities	6	656,551	–	656,551	620,404
Investment income	7	606	–	606	973
Other income	8	30,027	–	30,027	25,194
		---------	----	---------	---------
Total income		687,228	–	687,228	647,087
		---------	----	---------	---------

Expenditure

Expenditure on charitable activities	9,10	680,254	–	680,254	630,456
		---------	----	---------	---------
Total expenditure		680,254	–	680,254	630,456
		---------	----	---------	---------

	---------	----	---------	---------
Net income	6,974	–	6,974	16,631
	---------	----	---------	---------

Transfers between funds	4,252	(4,252)	–	–

	---------	-------	---------	---------
Net movement in funds	11,226	( 4,252)	6,974	16,631

Reconciliation of funds

Total funds brought forward	512,074	4,252	516,326	499,695
	---------	-------	---------	---------
Total funds carried forward	523,300	–	523,300	516,326
	---------	-------	---------	---------

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Weardale Community Transport Limited

Statement of Financial Position

31 July 2025

	2025		2024
Note	£	£	£

Fixed Assets

Tangible fixed assets	15		404,102	346,962

Current Assets

Debtors	16	140,498	112,048
Cash at bank and in hand		35,345	98,776
		---------	---------
		175,843	210,824

Creditors: amounts falling due within one year	17	56,645		41,460
		---------		---------
Net Current Assets			119,198	169,364
			---------	---------
Total Assets Less Current Liabilities			523,300	516,326
			---------	---------
Net Assets			523,300	516,326
			---------	---------

Funds of the Charity

Restricted funds		–	4,252
Unrestricted funds		523,300	512,074
		---------	---------
Total charity funds	20	523,300	516,326
		---------	---------

For the year ending 31 July 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 ;

- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts .

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

These accounts were approved by the board of trustees and authorised for issue on 22 April 2026 , and are signed on behalf of the board by:

Mr J C Haynes (Treasurer)

Trustee

Weardale Community Transport Limited

Statement of Cash Flows

Year Ended 31 July 2025

	2025	2024
	£	£

Cash Flows from Operating Activities

Net income	6,974	16,631

Adjustments for:
Depreciation of tangible fixed assets	68,664	51,487
Other interest receivable and similar income	( 606)	( 973)
Interest payable and similar charges	2,410	–
Accrued (income)/expenses	( 891)	5,289

Changes in:
Trade and other debtors	( 28,450)	( 49,224)
Trade and other creditors	( 265)	401
	--------	--------
Cash generated from operations	47,836	23,611

Interest paid	( 2,410)	–
Interest received	606	973
	--------	--------
Net cash from operating activities	46,032	24,584
	--------	--------

Cash Flows from Investing Activities

Purchase of tangible assets	( 132,127)	( 91,585)
Proceeds from sale of tangible assets	6,323	11,933
	---------	--------
Net cash used in investing activities	( 125,804)	( 79,652)
	---------	--------

Cash Flows from Financing Activities

Payments of finance lease liabilities	16,341	–
	---------	--------
Net cash from financing activities	16,341	–
	---------	--------

Net Decrease in Cash and Cash Equivalents	( 63,431)	( 55,068)
Cash and Cash Equivalents at Beginning of Year	98,776	153,844
	--------	---------
Cash and Cash Equivalents at End of Year	35,345	98,776
	--------	---------

Weardale Community Transport Limited

Notes to the Accounts

Year Ended 31 July 2025

1. General Information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is The Hub, 85b Front Street, Stanhope, Bishop Auckland, County Durham, DL13 2UY.

2. Statement of Compliance

These accounts have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting Policies

Basis of Preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investments measured at fair value through income or expenditure. The financial statements are prepared in sterling, which is the functional currency of the entity. The entity is a Public Benefit Entity.

Going Concern

There are no material uncertainties about the charity’s ability to continue.

Judgements and Key Sources of Estimation Uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The trustees consider that there are no significant estimates or judgements affecting these financial statements.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the purposes of the charity. Designated funds are unrestricted funds earmarked by the trustees for specific purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

Income

All income is included in the statement of financial activities when the charity is entitled to the income, any performance related conditions attached have been met or are fully within the control of the charity, the income is considered probable and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Donations and legacy income is received by way of donations, legacies, grants and gifts and is included in full in the Statement of Financial Activities when receivable. Where legacies have been notified to the charity but the criteria for income recognition have not been met, the legacy is treated as a contingent asset and disclosed if material. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Donated services and facilities are included at the value to the charity, being the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market. Investment income is included when receivable. Income from transport services and other charitable trading activity is accounted for when earned. Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

Costs of raising funds comprise the costs associated with attracting donations, grants and legacies and the costs of trading for fundraising purposes.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis, as set out in the notes to the accounts.

Tangible Assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Motor Vehicles	-	25% reducing balance
Equipment	-	25% reducing balance

Impairment of Fixed Assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

Financial Instruments

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Defined Contribution Plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund. When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Accrued income and tax recoverable is included at the best estimate of the amounts receivable at the balance sheet date.

Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

Taxation

The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

4. Limited by Guarantee

The company is limited by guarantee. At 31st July 2025 there were 5 members each of whom had undertaken to contribute an amount not exceeding £1 in the event of a winding up.

5. Donations and Legacies

Unrestricted Funds	Total Funds 2025	Unrestricted Funds	Total Funds 2024
£	£	£	£

Donations

Donations	44	44	516	516
	----	----	----	----

6. Charitable Activities

	Unrestricted Funds	Total Funds 2025	Unrestricted Funds	Total Funds 2024
	£	£	£	£
Rural Transport	–	–	8,282	8,282
Electric Car Scheme	43,500	43,500	13,800	13,800
Community Transport Services	12,345	12,345	14,636	14,636
Dial A Ride	787	787	1,510	1,510
Patient Transport Services	596,159	596,159	577,180	577,180
Wheels to Meals	3,760	3,760	4,972	4,972
Other income	–	–	24	24
	---------	---------	---------	---------
	656,551	656,551	620,404	620,404
	---------	---------	---------	---------

7. Investment Income

	Unrestricted Funds	Total Funds 2025	Unrestricted Funds	Total Funds 2024
	£	£	£	£
Bank interest receivable	606	606	973	973
	----	----	----	----

8. Other Income

	Unrestricted Funds	Total Funds 2025	Unrestricted Funds	Total Funds 2024
	£	£	£	£
BSOG	18,917	18,917	19,400	19,400
Membership	610	610	794	794
Employment allowance	10,500	10,500	5,000	5,000
	--------	--------	--------	--------
	30,027	30,027	25,194	25,194
	--------	--------	--------	--------

9. Expenditure on Charitable Activities by Fund Type

	Unrestricted Funds	Total Funds 2025	Unrestricted Funds	Total Funds 2024
	£	£	£	£
Expenditure on charitable activities	680,254	680,254	630,456	630,456
	---------	---------	---------	---------

10. Expenditure on Charitable Activities by Activity Type

	Activities undertaken directly	Total funds 2025	Total fund 2024
	£	£	£
Expenditure on charitable activities	680,254	680,254	630,456
	---------	---------	---------

11. Net Income

Net income is stated after charging/(crediting):

	2025	2024
	£	£
Depreciation of tangible fixed assets	68,664	51,487
	--------	--------

12. Independent Examination Fees

	2025	2024
	£	£

Fees payable to the independent examiner for:

Independent examination of the accounts	720	720
Other financial services	1,191	1,008
	-------	-------
	1,911	1,728
	-------	-------

13. Staff Costs and Emoluments

The total staff costs and employee benefits for the reporting period are analysed as follows:

	2025	2024
	£	£
Wages and salaries	373,772	358,429
Social security costs	30,872	25,084
Employer contributions to pension plans	4,837	5,919
	---------	---------
	409,481	389,432
	---------	---------

The average head count of employees during the year was 22 (2024: 20 ). The average number of full-time equivalent employees during the year is analysed as follows:

	2025	2024
	No.	No.
Number of staff	22	20
	----	----

No employee received employee benefits of more than £60,000 during the year (2024: Nil).

Key Management Personnel

There are not considered to be any key management personnel in the charity.

14. Trustee Remuneration and Expenses

During current and previous year trustees received neither remuneration nor expenses from the charity.

15. Tangible Fixed Assets

	Land and buildings	Motor vehicles	Equipment	Total
	£	£	£	£
Cost
At 1 August 2024	204,431	446,721	13,655	664,807
Additions	–	131,717	410	132,127
Disposals	–	( 51,860)	–	( 51,860)
	---------	---------	--------	---------
At 31 July 2025	204,431	526,578	14,065	745,074
	---------	---------	--------	---------
Depreciation
At 1 August 2024	–	307,527	10,318	317,845
Charge for the year	–	67,727	937	68,664
Disposals	–	( 45,537)	–	( 45,537)
	---------	---------	--------	---------
At 31 July 2025	–	329,717	11,255	340,972
	---------	---------	--------	---------
Carrying amount
At 31 July 2025	204,431	196,861	2,810	404,102
	---------	---------	--------	---------
At 31 July 2024	204,431	139,194	3,337	346,962
	---------	---------	--------	---------

16. Debtors

	2025	2024
	£	£
Trade debtors	117,222	88,252
Prepayments and accrued income	23,261	23,796
Other debtors	15	–
	---------	---------
	140,498	112,048
	---------	---------

17. Creditors: amounts falling due within one year

	2025	2024
	£	£
Trade creditors	6,931	7,088
Accruals and deferred income	27,093	27,984
Social security and other taxes	6,280	6,317
Obligations under finance leases and hire purchase contracts	16,341	–
Other creditors	–	71
	--------	--------
	56,645	41,460
	--------	--------

18. Finance Leases and Hire Purchase Contracts

The total future minimum lease payments under finance leases and hire purchase contracts are as follows:

	2025	2024
	£	£
Not later than 1 year	16,341	–
	--------	----

19. Pensions and Other Post Retirement Benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £ 4,837 (2024: £ 5,919 ).

20. Analysis of Charitable Funds

Unrestricted funds

	At 1 August 2024	Income	Expenditure	Transfers	At 31 July 2025
	£	£	£	£	£
General funds	156,743	683,468	(611,010)	(121,552)	107,649
Capital funds	346,962	–	(68,664)	125,804	404,102
Wheels to Meals	8,369	3,760	(580)	–	11,549
	---------	---------	---------	---------	---------
	512,074	687,228	(680,254)	4,252	523,300
	---------	---------	---------	---------	---------

	At 1 August 2023	Income	Expenditure	Transfers	At 31 July 2024
	£	£	£	£	£
General funds	171,133	642,115	(576,853)	(79,652)	156,743
Capital funds	318,797	–	(51,487)	79,652	346,962
Wheels to Meals	5,513	4,972	(2,116)	–	8,369
	---------	---------	---------	--------	---------
	495,443	647,087	(630,456)	–	512,074
	---------	---------	---------	--------	---------

Restricted funds

	At 1 August 2024	Income	Expenditure	Transfers	At 31 July 2025
	£	£	£	£	£
Donations	4,252	–	–	(4,252)	–
	-------	----	----	-------	----

	At 1 August 2023	Income	Expenditure	Transfers	At 31 July 2024
	£	£	£	£	£
Donations	4,252	–	–	–	4,252
	-------	----	----	----	-------

The restricted donation was given for the resurfacing of the car park.

21. Analysis of Net Assets Between Funds

	Unrestricted Funds	Restricted Funds	Total Funds 2025
	£	£	£
Tangible fixed assets	404,102	–	404,102
Current Assets	175,843	–	175,843
Creditors less than 1 year	(56,645)	–	(56,645)
	---------	----	---------
Net assets	523,300	–	523,300
	---------	----	---------

	Unrestricted Funds	Restricted Funds	Total Funds 2024
	£	£	£
Tangible fixed assets	346,962	–	346,962
Current Assets	206,572	4,252	210,824
Creditors less than 1 year	(41,460)	–	(41,460)
	---------	-------	---------
Net assets	512,074	4,252	516,326
	---------	-------	---------

22. Analysis of Changes in Net Debt

	At 1 Aug 2024	Cash flows	At 31 Jul 2025
	£	£	£
Cash at bank and in hand	98,776	(63,431)	35,345
Debt due within one year	–	(16,341)	(16,341)
	--------	--------	--------
	98,776	( 79,772)	19,004
	--------	--------	--------