REGISTERED COMPANY NUMBER: 03168259 (England and Wales)

REGISTERED CHARITY NUMBER: 1054823

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2025

for

Grimsby, Cleethorpes and District Dial-A

-Ride

Page

Report of the Trustees

1

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

to

8

Notes to the Financial Statements

9

to

13

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

What a difficult 12 months for the daily running of Dial-a-Ride (DAR).

Overall, we are still struggling to recruit new volunteer drivers although we have managed to attract one or two but could still do with more. However, as the year progressed it slowly became apparent that we were having financial difficulties and solutions had to be found. Overheads were increasing, our fleet of buses was ageing and requiring more maintenance, plus general increases in insurance, rent and fuel etc. So the Trustees decided we should approach the council to see if there was anyway they could assist us and after a couple of fruitful meetings, a light at the end of the tunnel started to come into sight.

Passengers Carried (Aid Type) between 01/04/2024 to 31/03/2025 is as follows:

Carried

Overall

Ambulant

10,475

Wheelchair

674

Aided

518

Companions

423

Total

12090

Trip Totals (Pax Carried)

Carried

Overall

Completed

12,090

Cancelled

2,336

Refused

0

Total

14,426

Trip purposes (Standard Fare)

Trip Purpose

Cleethorpes

Day Centre

24,516.00

Education

1,404.00

Health

5,314.50

Home

22.50

Leisure

76.50

Personal Business

6,332.30

Religion

1,885.50

Shopping

5,445.40

Social

6,246.80

Visiting

3,060.80

Trip Out

112.50

Total

12090

Thanks once again to our dedicated office staff, Marianne, Fiona and Ken, who helped enormously through our financial difficulties by selling items through various car boot sales, online market sites and pick ups from the office.

One of our biggest challenges now is to recruit some new drivers, which is proving exceptionally challenging, as people don't seem to want to volunteer for no monetary reward.

We are still not out of the woods at the moment but I feel more hopeful now than I did this time last year and again my personal thanks to all the office staff and volunteer drivers for helping to get DAR through another very tough year.

OBJECTIVES AND ACTIVITIES

Objectives and aims

To act as a resource to provide accessible community transport for people who find it difficult to use public transport due to illness or disability based on the following eligibility:-

a) Age requirement is in line with qualifying for a national concessionary fare pass.

b) Physical or mental disability (including those with chronic illnesses e.g. heart, pulmonary) who have difficulty accessing public transport.

Public benefit

Providing accessible transport to those in need is in the Charity Commission's general guidance on public benefit and complies with section 17(5) of the 2011 Charities act when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.

Volunteer review

We continue to be blessed by excellent volunteers; some have worked for the charity for many years. The charity however still needs more volunteer drivers to ensure that it can continue to provide the continued level of service to the local community. We would be delighted to hear from any new volunteer drivers to help support the service.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

We would first like to thank our funders for their support and all our volunteers and staff who without everybody's help it would not have been possible. During the last financial year, Dial a Ride has continued to provide accessible transport to those in need acting as a vital lifeline.

Passengers can book any number of journeys with one telephone call and they can book for others making the same journey. Nursing Homes, Group Dwellings etc can book an entire bus or buses for lunches or outings (when available).

Passengers ring the office preferably 3 to 4 days before they want to travel and book their ride. Our booking clerk will work out the route to be as efficient as possible, collecting people in the same area with similar travel requests. The service is door to door for the passengers and a companion. Dial a Ride can be used for any purpose, whether you are visiting friends and relatives, have an appointment at the doctors or hospital or are going out to work or shopping.

FINANCIAL REVIEW

Reserves policy

Incoming resources for the year amounted to £93,793 (2023: £117,327) and resources expended £134,989 (2023: £139,722).

The charity made a loss in the year due to falling income combined with increasing operating costs as our fleet gets older. The charity sold one of the fleet vehicles to raise additional cash.

Due to our financial issues we have had to increase our fares. We do this extremely reluctantly but it is necessary as we strive to find solutions to long term sustainability.

It is the policy of the charity to monitor unrestricted funds which are free reserves of the charity to achieve a minimum level of £15,000. This will provide sufficient funds to cover management, administration, support costs and to respond to emergency applications for grants which arise from time to time.

FUTURE PLANS

As always plans are in place to maximize the use of our current resources, maintain the existing fleet and continue to support as many people as we can in the local community.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The charity seeks to appoint trustees from those who share the same ethos. It seeks to identify those most suitable to bring a balance of skills and strengths to the board. Each trustee is given a job description which utilises their skills. New trustees are appointed by a majority of the trustees in office at that time.

Organisational structure

The charity has a board of trustees who meet regularly and are responsible for its strategic direction and policy.

Induction and training of new trustees

We have a policy for induction and training of trustees. As stated in our policy each trustee receives a training pack and are directed to guidance published by the Charity Commission.

Risk management

The trustees have examined the major strategic, business and operational risks that the charity faces and confirms that systems are in place to monitor and control these risks and ensure that the necessary steps can be taken when appropriate. Any major risks to which the charity is exposed will be reviewed in an emergency trustees meeting.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

03168259

Registered Charity number

1054823

Registered office

The Ice House

Victor Street

Grimsby

North East Lincs

Trustees

J C Shepherd

D McIntyre

Mrs S E McIntyre

Independent Examiner

Xeinadin Humber Limited

117 - 119 Cleethorpe Road

Grimsby

North East Lincs

DN31 3ET

Approved by order of the board of trustees on 17 April 2026 and signed on its behalf by:

J C Shepherd - Trustee

Independent examiner's report to the trustees of Grimsby, Cleethorpes and District Dial-A -Ride ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mark Stothard BSc (Hons) FCA

Xeinadin Humber Limited

117 - 119 Cleethorpe Road

Grimsby

North East Lincs

DN31 3ET

17 April 2026

31.3.25

31.3.24

Unrestricted

Restricted

Total

Total

fund

fund

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

3,893

-

3,893

6,209

Charitable activities

General

96,133

-

96,133

87,584

Total

100,026

-

100,026

93,793

EXPENDITURE ON

Charitable activities

General

118,284

-

118,284

131,139

Core

-

2,500

2,500

2,500

Other

1,398

-

1,398

1,350

Total

119,682

2,500

122,182

134,989

NET INCOME/(EXPENDITURE)

(19,656

)

(2,500

)

(22,156

)

(41,196

)

RECONCILIATION OF FUNDS

Total funds brought forward

41,893

12,500

54,393

95,589

TOTAL FUNDS CARRIED FORWARD

22,237

10,000

32,237

54,393

31.3.25

31.3.24

Unrestricted

Restricted

Total

Total

fund

fund

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

6

20,789

10,000

30,789

42,010

CURRENT ASSETS

Debtors

7

4,516

-

4,516

8,911

Cash at bank and in hand

626

-

626

6,685

5,142

-

5,142

15,596

CREDITORS

Amounts falling due within one year

8

(3,694

)

-

(3,694

)

(3,213

)

NET CURRENT ASSETS

1,448

-

1,448

12,383

TOTAL ASSETS LESS CURRENT LIABILITIES

22,237

10,000

32,237

54,393

NET ASSETS

22,237

10,000

32,237

54,393

FUNDS

9

Unrestricted funds

22,237

41,893

Restricted funds

10,000

12,500

TOTAL FUNDS

32,237

54,393

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 17 April 2026 and were signed on its behalf by:

J C Shepherd - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

These financial statements have been prepared under the historical costs convention and are in accordance with 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland (FRS 102)' effective 1 January 2019.

The Company has taken advantage of the exemption in Financial Reporting Standard No.1 from the requirement to produce a cash flow statement, on the grounds that it is a small company.

Incoming resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Funding grants, including funding grants for the purchase of fixed assets, are recognised in the full in the SOFA in the year in which they are receivable.

No amounts are included in the financial statements for services donated by volunteers. Gifts in kind donated for use by the charity are recognised as income when receivable.

Outgoing resources

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to each category. Where costs cannot be directly attributed to a particular heading they have been allocated to activities on a basis consistent with use of the resources.

Fixed assets and depreciation - vehicles & office equipment

Fixed assets are included in the accounts at cost. Depreciation is provided to spread the cost of each asset over its expected useful life.

Depreciation of the vehicles is on a straight line basis assuming a 10 year useful life from the date when the vehicle was first registered.

Depreciation of office and electrical equipment is on a straight line basis over 3 years from its purchase date.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Restricted and unrestricted funds

The unrestricted general fund represents the net income received, which is applied in furtherance of the objects of the charity.

Restricted funds are funds that are used in accordance with specific restrictions imposed by the fund providers. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs where appropriate. The aim of each restricted fund is set out in these notes to the accounts.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.25

31.3.24

£

£

Depreciation - owned assets

14,205

13,460

Other operating leases

8,990

7,290

Surplus/(deficit) on disposal of fixed assets

(5,075

)

157

3.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

4.	STAFF COSTS

The average monthly number of employees during the year was as follows:

31.3.25

31.3.24

Administration staff

3

3

No employees received emoluments in excess of £60,000.

5.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

fund

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

6,209

-

6,209

Charitable activities

General

87,584

-

87,584

Total

93,793

-

93,793

EXPENDITURE ON

Charitable activities

General

131,139

-

131,139

Core

-

2,500

2,500

Other

1,350

-

1,350

Total

132,489

2,500

134,989

NET INCOME/(EXPENDITURE)

(38,696

)

(2,500

)

(41,196

)

RECONCILIATION OF FUNDS

Total funds brought forward

80,589

15,000

95,589

TOTAL FUNDS CARRIED FORWARD

41,893

12,500

54,393

6.	TANGIBLE FIXED ASSETS

Plant and

Motor

machinery

vehicles

Totals

£

£

£

COST

At 1 April 2024

11,914

166,090

178,004

Additions

-

5,829

5,829

Disposals

-

(34,017

)

(34,017

)

At 31 March 2025

11,914

137,902

149,816

DEPRECIATION

At 1 April 2024

11,914

124,080

135,994

Charge for year

-

14,205

14,205

Eliminated on disposal

-

(31,172

)

(31,172

)

At 31 March 2025

11,914

107,113

119,027

NET BOOK VALUE

At 31 March 2025

-

30,789

30,789

At 31 March 2024

-

42,010

42,010

7.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.25

31.3.24

£

£

Trade debtors

4,475

4,502

Other debtors

-

4,354

Prepayments

41

55

4,516

8,911

8.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.25

31.3.24

£

£

Trade creditors

-

565

Social security and other taxes

736

1,248

Other creditors

192

32

Accrued expenses

2,766

1,368

3,694

3,213

9.	MOVEMENT IN FUNDS

Net

movement

At

At 1.4.24

in funds

31.3.25

£

£

£

Unrestricted funds

General fund

41,893

(19,656

)

22,237

Restricted funds

Core Fund

12,500

(2,500

)

10,000

TOTAL FUNDS

54,393

(22,156

)

32,237

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

100,026

(119,682

)

(19,656

)

Restricted funds

Core Fund

-

(2,500

)

(2,500

)

TOTAL FUNDS

100,026

(122,182

)

(22,156

)

Comparatives for movement in funds

Net

movement

At

At 1.4.23

in funds

31.3.24

£

£

£

Unrestricted funds

General fund

80,589

(38,696

)

41,893

Restricted funds

Core Fund

15,000

(2,500

)

12,500

TOTAL FUNDS

95,589

(41,196

)

54,393

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

93,793

(132,489

)

(38,696

)

Restricted funds

Core Fund

-

(2,500

)

(2,500

)

TOTAL FUNDS

93,793

(134,989

)

(41,196

)

Purposes of restricted funds:

Restricted funds received and expended during the prior year were from the Coronavirus Job Retention Scheme for use towards employee salaries.

The restricted funds balance related to a donation of £25,000 received on 29/01/2019 from Grantscape's East Coast Community Fund towards the purchase of a new minibus. The grant had a 10 year restriction over subsequent use and disposal of the vehicle i.e. until 29/01/2029 which is being amortised evenly across that period.

10.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2025.

11.	MEMBERS' LIABILITY

The charity is incorporated as a limited company by guarantee and therefore has no share capital. The liability of each member is limited to £10.

12.	CONTROL RELATIONSHIP

The company is limited by guarantee and as such is controlled by its trustees who, acting as a body, totally control all aspects of the running of the company.