The trustees present their annual report and financial statements for the year ended 31 July 2025.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)”
The objects of the Charity are for the public benefit:-
To promote amateur sport in particular but not limited to athletics and to improve physical and mental health by providing or assisting in the provision of resources, facilities and equipment to enable disabled people to participate in sport; and
To advance education and awareness of the public in the needs of disabled people in sport; and
To increase opportunities for disabled people to participate in amateur sport and other activities which improve physical and mental health and to improve the provision of facilities for such activities; and
To advance the education and development of disabled people by providing access to training, work experience, apprenticeships and employment opportunities.
During the last year of operations the Charitable company has received grants and donations, albeit these remain at lower levels since the pandemic.
The Trustees, and the policies adopted in furtherance of these objects, have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity undertakes, and there has been no change in these during the
period.
Fundraising and Grants
The Charity was the beneficiary of fundraising from donations and grants during the year.
Community Sports Programme
The Charity has encouraged and provided opportunities for disabled people, their parents and siblings to come and try athletics for free, resulting in an increased number of regular athletes now using the facilities and coaching.
Jenny Archer, along with other WAA coaches and support staff has provided coaching to athletes from other clubs to further disabled athletics.
International recognition
The Charity has enabled some of the disabled athletes and their coach to represent their nation by qualifying for the Paris 2024 Paralympic Games, held over August and September 2024.
The policy of the charity is to use personnel on a voluntary basis only. Outside of the expenditure associated with fundraising, the charity now has minimal governance costs to enable it to maximise the funds available to help disabled people achieve through sport.. The Trustees will continue to give careful consideration to ensuring the aims, objectives and activities of the charity are met, whilst continuing with fundraising activities and other means of raising public awareness.
The trustees have a duty to identify and review the risks to which the charitable company is exposed and to ensure appropriate controls are in place to provide reassurance against known risks. Careful control of expenditure, coupled with fundraising activities and donations, has enabled the charity to maintain a positive net asset position. With strategic plans for expenditure reviewed by the trustees, funds will be utilised as planned during the next financial period.
During the financial year the Charity benefited from the use of its indoor training facilities to allow disabled people to participate in wheelchair athletics throughout the winter months. The borough has supported this project and the land utilised to site this facility is leased. However, the facility needs to be maintained and repaired so the trustees are mindful of ensuring funds are set aside for this.
Funds and expenditure are managed by the trustees regularly, with expenditure only entered into with the full knowledge of retaining a positive net asset position for the Charity. The low levels of donations has limited the planned use of funds during the financial year, but the Charity still plans to utilise available funds for the furtherance of its objectives within agreed limits.
The Trustees have continuing public liability, training facilities and sports equipment insurance with Victor Insurance.
The charity is a company limited by guarantee.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
The Board consists of not fewer than three but (unless otherwise determined by ordinary resolution) shall not be more than a maximum of twelve trustees.
The Board may appoint trustees at any time at a meeting or in writing. All trustees shall automatically become members of the Charity and their names shall be entered into the Charity’s register of members. Membership shall not be open to any person other than the trustees.
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
The Board has overall executive responsibilities for the running of the Weir Archer Academy.
The Board meets every three months and the key functions and responsibilities of the Board are to:
Consider cash flows for the current year to establish the availability of funds
Approve use of available funds for the Athletics Club and for individuals through specific equipment purchase
Discuss and plan any fundraising activity
Review plans for maintenance and improvement of training facilities
Approve annual report and accounts
All Board members have a responsibility to act honestly, exercise reasonable care and skill in discharge their responsibilities and fully understand their fiduciary duties in their capacity as trustees of the company.
The Board will review the aims, objectives and activities of the company to consider the achievements of the company and the development of its objectives. The review will help ensure that the trustees remain focused on the company’s objectives and activities remain focused on the company’s aims and purposes.
The trustees' report was approved by the Board of Trustees.
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the financial statements of Weir Archer Academy for the year ended 31 July 2025, set out on pages 5 to 12 from the charity’s accounting records and from information and explanations you have given us.
This report is made to the charity's trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Weir Archer Academy and state those matters that we have agreed to state to the charity's trustees, as a body, in this report in accordance with ICAEW Technical Release 07/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Weir Archer Academy and the charity's trustees as a body, for our work or for this report.
It is your duty to ensure that Weir Archer Academy has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and deficit of Weir Archer Academy. You consider that Weir Archer Academy is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report.
We have not been instructed to carry out an audit or a review of the financial statements of Weir Archer Academy. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
Weir Archer Academy is a private company limited by guarantee incorporated in England and Wales. The registered office is 3rd Floor, Chancery House, St Nicholas Way, Sutton, Surrey, SM1 1JB.
The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, is is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings.
Support costs have all been allocated between governance costs and other support costs. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to statutory audit and legal fees together with an apportionment of overhead and support costs.
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
None of the trustees (or any persons connected with them) received any remuneration during the year.
The average monthly number of employees during the year was:
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
There were no disclosable related party transactions during the year (2024 - none).