ACCTIVE SYSTEMS LIMITED


Directors	S Goodman
	G Numa


Registered Address	Capscade Yard
	Station Road
	Edenbridge
	TN8 5NB


Registered Number	03202850 (England and Wales)

Notes to the Financial Statements
for the year ended 31 October 2025

1.	Accounting policies

	Statutory information
	The company is a private company limited by shares and registered in England and Wales. The company's registered number and registered office address can be found on the Company Information page.

	Statement of compliance
	The financial statements have been prepared in accordance with the Companies Act 2006 and FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland including Section 1A Small Entities.

	Basis of preparation
	The accounts have been prepared under the historical cost convention and in accordance with FRS 102, the financial reporting standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).

	Turnover policy
	Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services.

	Employee benefits
	Short-term employee benefits are measured at the undiscounted amount expected to be paid in exchange for the employee's services to the company. Where employees have accrued short-term benefits which the entity has not paid by the balance sheet date, an accrual is recognised within creditors: amounts falling due within one year together with an associated expense in profit or loss. The liabilities are classified as current obligations in the statement of financial position because they are expected to be settled wholly within twelve months after the end of the period.

Employee benefits

Short-term employee benefits are measured at the undiscounted amount expected to be paid in exchange for the employee's services to the company. Where employees have accrued short-term benefits which the entity has not paid by the balance sheet date, an accrual is recognised within creditors: amounts falling due within one year together with an associated expense in profit or loss. The liabilities are classified as current obligations in the statement of financial position because they are expected to be settled wholly within twelve months after the end of the period.

	Defined contribution pension plan
	The company operates a defined contribution pension plan for the benefit of its employees. Contributions are recognised as expenses as they become payable. Differences between contributions payable in the year and those actually paid are recognised as either prepayments or accruals in the balance sheet. The assets of the defined contribution pension scheme are held separately from those of the company in an independently administered fund.

Defined contribution pension plan

The company operates a defined contribution pension plan for the benefit of its employees. Contributions are recognised as expenses as they become payable. Differences between contributions payable in the year and those actually paid are recognised as either prepayments or accruals in the balance sheet. The assets of the defined contribution pension scheme are held separately from those of the company in an independently administered fund.

	Current taxation
	Current tax is recognised in profit or loss, except for taxes related to revaluations of land and buildings which are recognised in other comprehensive income. Current tax represents the amount of tax payable (receivable) in respect of taxable profit (loss) for the current, or past, reporting periods. Current tax is measured at the amount expected to be paid (recovered) using the tax rates and laws which have been enacted, or substantively enacted, by the balance sheet date. Where payments to HM Revenue and Customs exceed liabilities owed, an asset is recognised to the extent of the amount of tax recoverable.

Current taxation

Current tax is recognised in profit or loss, except for taxes related to revaluations of land and buildings which are recognised in other comprehensive income.

Current tax represents the amount of tax payable (receivable) in respect of taxable profit (loss) for the current, or past, reporting periods. Current tax is measured at the amount expected to be paid (recovered) using the tax rates and laws which have been enacted, or substantively enacted, by the balance sheet date. Where payments to HM Revenue and Customs exceed liabilities owed, an asset is recognised to the extent of the amount of tax recoverable.

	Deferred tax
	Deferred tax is recognised in respect of all timing differences between the recognition of income and expenses in the financial statements and their inclusion in tax assessments. Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits. Deferred tax is measured using the tax rates and laws that have been enacted or substantively enacted by the reporting date and that are expected to apply to the reversal of the timing difference, except for revalued land and investment property where the tax rate that applies to the sale of the asset is used. Current and deferred tax assets and liabilities are not discounted.

Deferred tax

Deferred tax is recognised in respect of all timing differences between the recognition of income and expenses in the financial statements and their inclusion in tax assessments. Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits. Deferred tax is measured using the tax rates and laws that have been enacted or substantively enacted by the reporting date and that are expected to apply to the reversal of the timing difference, except for revalued land and investment property where the tax rate that applies to the sale of the asset is used. Current and deferred tax assets and liabilities are not discounted.

	Intangible assets
	Intangible assets are stated at cost less accumulated amortisation and accumulated impairment losses. The assets are reviewed for impairment if the above factors indicate that the carrying amount may be impaired. Amortisation is included in 'administrative expenses' in the profit and loss account.

	Tangible fixed assets and depreciation
	All fixed assets are initially recorded at cost. Property, plant and equipment is used in the company's principal activity for the production and supply of goods or for administrative purposes and is stated in the balance sheet under the historic cost model. This model requires the assets to be stated at cost less amounts in respect of depreciation and less any accumulated impairment losses. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value (which is the expected amount that would currently be obtained from disposal of an asset, after deducting the estimated costs of disposal, if the asset were already of the age and in the condition expected at the end of its useful life), over the useful economic life of the respective asset as follows:

Tangible fixed assets and depreciation

All fixed assets are initially recorded at cost. Property, plant and equipment is used in the company's principal activity for the production and supply of goods or for administrative purposes and is stated in the balance sheet under the historic cost model. This model requires the assets to be stated at cost less amounts in respect of depreciation and less any accumulated impairment losses. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value (which is the expected amount that would currently be obtained from disposal of an asset, after deducting the estimated costs of disposal, if the asset were already of the age and in the condition expected at the end of its useful life), over the useful economic life of the respective asset as follows:


	Reducing balance (%)	Straight line (years)
Land and buildings	20	-
Plant and machinery	20	-
Vehicles	-	3
Office Equipment	25	-

	Investments
	Investments in subsidiaries, associates and joint ventures are measured at cost less any accumulated impairment losses. Listed investments are measured at fair value where the difference between cost and fair value is material. Unlisted investments are measured at fair value unless the value cannot be measured reliably, in which case they are measured at cost less any accumulated impairment losses. Changes in fair value are included in the profit and loss account.

Investments

Investments in subsidiaries, associates and joint ventures are measured at cost less any accumulated impairment losses. Listed investments are measured at fair value where the difference between cost and fair value is material. Unlisted investments are measured at fair value unless the value cannot be measured reliably, in which case they are measured at cost less any accumulated impairment losses. Changes in fair value are included in the profit and loss account.

	Finance leases and hire purchase contracts
	Assets held under finance leases which are leases where substantially all the risks and rewards of ownership of the asset have passed to the company, and hire purchase contracts are capitalised in the balance sheet. They are depreciated over the shorter of their useful lives or the term of the lease.

	Stocks and work in progress
	Stock is valued at the lower of cost and estimated selling price less costs to complete and sell. The cost methodology employed by the entity is the first-in first-out method. Estimated selling price less costs to complete and sell are derived from the selling price which the goods would fetch in an open market transaction with established customers less the costs expected to be incurred to enable the sale to complete. Provision is made for slow-moving and obsolete items of stock. Such provisions are recognised in profit or loss. Work in progress is valued using the percentage of completion method and values are calculated using the lower of cost and estimated selling price less costs to complete and sell. When stocks are sold, the carrying amount of those stocks is recognised as an expense within cost of sales. This takes place in the same period that the associated revenue is recognised.

Stocks and work in progress

Stock is valued at the lower of cost and estimated selling price less costs to complete and sell. The cost methodology employed by the entity is the first-in first-out method. Estimated selling price less costs to complete and sell are derived from the selling price which the goods would fetch in an open market transaction with established customers less the costs expected to be incurred to enable the sale to complete. Provision is made for slow-moving and obsolete items of stock. Such provisions are recognised in profit or loss.

Work in progress is valued using the percentage of completion method and values are calculated using the lower of cost and estimated selling price less costs to complete and sell. When stocks are sold, the carrying amount of those stocks is recognised as an expense within cost of sales. This takes place in the same period that the associated revenue is recognised.

2.	Average number of employees


		2025		2024
	Average number of employees during the year	36		35

3.	Deferred tax
	Increases in the UK Corporation tax rate from 19% to 25% (19% effective from 1 April 2017, and 25% effective from 1 April 2023) have been substantively enacted. This will impact the company's future tax charge accordingly. The value of the deferred tax assets at the balance sheet date has been calculated using the applicable rate when the asset is expected to be realised.

4.	Intangible assets

	Other	Total
	£	£
Cost or valuation
At 01 November 24	14,488	14,488
Additions	6,666	6,666
At 31 October 25	21,154	21,154
Amortisation and impairment
At 01 November 24	7,392	7,392
Charge for year	2,752	2,752
At 31 October 25	10,144	10,144
Net book value
At 31 October 25	11,010	11,010
At 31 October 24	7,096	7,096

5.	Tangible fixed assets

	Land & buildings	Plant & machinery	Vehicles	Office Equipment	Total
	£	£	£	£	£
Cost or valuation
At 01 November 24	32,841	146,058	875,833	246,781	1,301,513
Additions	-	-	53,213	1,132	54,345
Disposals	-	-	(75,873)	-	(75,873)
At 31 October 25	32,841	146,058	853,173	247,913	1,279,985
Depreciation and impairment
At 01 November 24	23,239	141,861	692,458	230,313	1,087,871
Charge for year	1,920	839	107,657	4,176	114,592
On disposals	-	-	(75,873)	-	(75,873)
At 31 October 25	25,159	142,700	724,242	234,489	1,126,590
Net book value
At 31 October 25	7,682	3,358	128,931	13,424	153,395
At 31 October 24	9,602	4,197	183,375	16,468	213,642

6.	Fixed asset investments
	Cost or valuation at 31 October 2024 is represented by: Cost £154,608 Valuation in 2022 (£137,168) Valuation in 2023 (£11,701) Valuation in 2024 (£2,416) Valuation in 2025 (£2,391) Total £932

	Other investments¹	Total
	£	£
Cost or valuation
At 01 November 24	3,323	3,323
Revaluations	(2,391)	(2,391)
At 31 October 25	932	932
Net book value
At 31 October 25	932	932
At 31 October 24	3,323	3,323

	Notes
	¹Other investments other than loans

7.	Stocks

	2025	2024
	£	£
Work in progress	132,978	33,807
Finished goods	113,065	113,819
Total	246,043	147,626

8.	Debtors: amounts due within one year

	2025	2024
	£	£
Trade debtors / trade receivables	831,945	779,123
Other debtors	944,782	1,105,556
Prepayments and accrued income	10,359	9,521
Total	1,787,086	1,894,200

9.	Creditors: amounts due within one year

	2025	2024
	£	£
Trade creditors / trade payables	542,844	553,501
Bank borrowings and overdrafts	35,000	35,000
Taxation and social security	201,289	224,158
Finance lease and HP contracts	6,516	45,516
Accrued liabilities and deferred income	476,303	387,261
Total	1,261,952	1,245,436

10.	Creditors: amounts due after one year

	2025	2024
	£	£
Bank borrowings and overdrafts	169,166	204,167
Other creditors	-	6,516
Total	169,166	210,683

11.	Obligations under finance leases

		2025		2024
		£		£
	Finance lease and HP contracts	6,516		52,033

12.	Directors advances, credits and guarantees
	At the year end, the director owed the company £875 (2024: £63,784). Interest has been charged at the official HM Revenue and Customs rate of interest. The overdrawn loan account was repaid before 31 July 2026.

13.	Related party transactions
	Included in Debtors: Amounts falling due within one year is a balance with Acctive Systems Property Limited of £880,398 (2024: £880,398), a company under common control.

	Notes	2025		2024
		£	£	£	£
Fixed assets
Intangible assets	4		11,010		7,096
Tangible assets	5		153,395		213,642
Investments	6		932		3,323
			165,337		224,061
Current assets
Stocks	7	246,043		147,626
Debtors	8	1,787,086		1,894,595
Cash at bank and on hand		531,210		464,285
		2,564,339		2,506,506
Creditors amounts falling due within one year	9	(1,261,952)		(1,245,436)
Net current assets (liabilities)			1,302,387		1,261,070
Total assets less current liabilities			1,467,724		1,485,131
Creditors amounts falling due after one year	10		(169,166)		(210,683)
Net assets			1,298,558		1,274,448
Capital and reserves
Called up share capital			80		80
Share premium			19,971		19,971
Profit and loss account			1,278,507		1,254,397
Shareholders' funds			1,298,558		1,274,448