Dunlop & District Community Company - Charities report

REGISTERED COMPANY NUMBER: SC234796 (Scotland)

REGISTERED CHARITY NUMBER: SC033326

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 July 2025

for

Dunlop & District Community Company

Page

Report of the Trustees

1

to

3

Independent Examiner's Report

4

Statement of Financial Activities

5

Balance Sheet

6

to

7

Notes to the Financial Statements

8

to

14

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the company, which are set out in the Memorandum and Articles of Association dated 19 July 2002 (and amended by Special Resolution at the Annual General Meeting on 11 December 2004), are "To promote the benefit of the inhabitants of Dunlop and District by associating the local authorities, voluntary organisations and inhabitants in a common effect to advance education and to provide (or assist in the provision of) facilities in the interests of social welfare and recreation and other leisure-time occupation so that their condition of life may be improved and to promote, protect, conserve and enhance the environment of Dunlop and District for the benefit of the inhabitants thereof. "In pursuit of the above objects, the company retains leasehold possession of Dunlop Village Hall and has entered into a Lease and Management Agreement with East Ayrshire Council in respect of Dunlop Playing Field and Pavilion.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

The review looks at what the company has achieved and the outcomes of its work in the previous 12 months.

The main objective for the year continues to be the management, operation and maintenance of Dunlop Village Hall as an asset for the benefit of the local community. In addition to ensuring that the building is available for a broad range of users, the company is also responsible for running the weekly conservatory café , the regular community cinema, and the programme of art exhibitions in the conservatory.

Throughout the year, Dunlop Village Hall caters for a variety of activities that cover all ages and interests of the local population, and the following is a brief resume to highlight the diversity of use.

The significant users of the facilities continue to be PEACE childcare , who provide before and after school care during term times, and Dunlop Players, the successful local amateur dramatic association. The Players use the main hall and stage frequently for rehearsals and for costume and set preparation leading up to their annual pantomime and short play performances. Dunlop Table Tennis continues as a very successful and regular user with separate sessions covering competitions, junior and over 50's as well as one targeted at those suffering from Parkinsons. Organisations such as the Masons and the Community Council use the rooms for regular monthly meetings and throughout most weeks and at varying times of the day, an array of classes and groups are happening in different parts of the building. These encompass various form of art (3 separate classes), knitting, sewing, dancing (young and old) Taekwondo and various form of yoga.

As well as regular users, Dunlop Village Hall is utilised by many local groups and individuals for one off events. These have included concerts, shows, charity fund raisers, lunches for Senior Citizens, Burns Suppers and an Ayrshire Hospice Craft Fair, various parties and other social events.

The diversity of these events and activities ensures that the Hall continues to be at the heart of the community life and a focal point catering for all interests and ages. Maintaining the success and achieving future development depends however on volunteers being available to act as trustees, provide administrative support, work in the café, help run the cinema, open and close the building for the various user groups or contribute to the work of various committees. Without them the Hall could not function, and the Trustees would again like to put on record their appreciation of the work done by so many people who give their time and expertise freely in support of the company.

The building has continued to require ongoing maintenance and we have undertaken a range of repairs and replacements covering the main door together with the electrical, plumbing and heating systems.

In addition to managing Dunlop Village Hall, the trustees have responsibility for the Playing Fields and Pavilion in the centre of the village. A considerable amount of work has been done to upgrade the Pavilion but it is recognised that more is needed to improve the drainage in the playing field and it is planned to take forward a feasibility study in 2026 which will produce a costed proposal to do this. In addition the trustees have now secured grants totalling £170,000 which will be used to install a new bridge over the Glazert Burn and construct an all weather path network in Commoncraig. It had been hoped to complete this in 2025 but we are still awaiting Planning approval from East Ayrshire Council

FINANCIAL REVIEW

Financial position

The company's balance sheet shows unrestricted funds amounting to £99,156 at the year end. The net expenditure for the year was £20,908.

Reserves policy

The present reserves policy is to maintain sufficient unrestricted funds (that is those funds that are freely available) to meet the maintenance and running costs of the Hall for at least two years. These annual fixed costs are unlikely to exceed £35,000.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The company is limited by guarantee, has no share capital and has charitable status. In the event of liquidation, the liability of each member is limited to £1. The company is governed by its Memorandum and Articles of Association.

Recruitment and appointment of new trustees

The charity's trustees, who are also directors of the company for the purposes of company law, give their time voluntarily and received no benefits from the company.

The maximum number of trustees at any one time is 9, of whom no more than 3 may be Group Nominees. At each annual general meeting all trustees who have been appointed by the trustees since the last annual general meeting are required to retire from office but are then eligible for re-election. Out of the remaining trustees, one-third are required to retire from office, of which retiring trustees one-third shall be trustees who were appointed from Group Nominees.

Organisational structure

The trustees are responsible for the strategic direction and policy of the company. They act as a management board and take collective responsibility for all legal and financial matters; co-ordination of Health and Safety requirements; the development of the facilities; and the day-to-day operation of the Hall as a community facility, including diary management, booking arrangements, security, heating and cleaning etc.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. They have reviewed systems and identified steps to mitigate those risks. The major risks identified were the future levels of income, and unforeseen changes in the level of support for its activities. These risks are diminished by active management review.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

SC234796 (Scotland)

Registered Charity number

SC033326

Registered office

48 Main Street

Dunlop

Kilmarnock

Ayrshire

KA3 4AG

Trustees

K Barclay

Ms L Dalziel

Ms P Douglas

Ms M Floyd

S Gill Convener

B McGraw

Ms M Wright (resigned 19.8.25)

T J Floyd (appointed 28.4.25)

Company Secretary

B McGraw

Independent Examiner

DCH Carslaw MA CA

Grianan

1 Pollick Avenue

Uplawmoor

Glasgow

G78 4AE

Approved by order of the board of trustees on 28 April 2026 and signed on its behalf by:

S Gill - Trustee

I report on the accounts for the year ended 31 July 2025 set out on pages five to fourteen.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of the independent examiner's report

My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention :

(1)	which gives me reasonable cause to believe that, in any material respect, the requirements

-	to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and

-	to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations

have not been met; or

(2)	to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

DCH Carslaw MA CA

The Institute of Chartered Accountants of Scotland

DCH Carslaw MA CA

Grianan

1 Pollick Avenue

Uplawmoor

Glasgow

G78 4AE

28 April 2026

31.7.25

31.7.24

Unrestricted

Restricted

Total

fund

funds

Notes

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

770

-

770

-

Charitable activities

4

Dunlop Village Hall

32,073

2,060

34,133

36,364

Other trading activities

2

26,521

-

26,521

33,886

Investment income

3

889

-

889

1,072

Total

60,253

2,060

62,313

71,322

EXPENDITURE ON

Raising funds

5

30,341

-

30,341

28,057

Charitable activities

6

Dunlop Village Hall

32,940

19,940

52,880

57,345

Total

63,281

19,940

83,221

85,402

NET INCOME/(EXPENDITURE)

(3,028

)

(17,880

)

(20,908

)

(14,080

)

RECONCILIATION OF FUNDS

Total funds brought forward

102,184

134,437

236,621

250,701

TOTAL FUNDS CARRIED FORWARD

99,156

116,557

215,713

236,621

31.7.25

31.7.24

Unrestricted

Restricted

Total

fund

funds

Notes

£

FIXED ASSETS

Tangible assets

12

-

114,497

134,437

CURRENT ASSETS

Stocks

13

200

-

200

Debtors

14

5,228

-

5,228

13,493

Cash at bank and in hand

93,929

2,060

95,989

90,014

99,357

2,060

101,417

103,707

CREDITORS

Amounts falling due within one year

15

(201

)

-

(201

)

(1,523

)

NET CURRENT ASSETS

99,156

2,060

101,216

102,184

TOTAL ASSETS LESS CURRENT
LIABILITIES

99,156

116,557

215,713

236,621

NET ASSETS

99,156

116,557

215,713

236,621

FUNDS

16

Unrestricted funds

99,156

102,184

Restricted funds

116,557

134,437

TOTAL FUNDS

215,713

236,621

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 July 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 July 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 28 April 2026 and were signed on its behalf by:

S Gill - Trustee

L Dalziel - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Long leasehold

-

over 25 years

Fixtures and fittings

-

over 5 years

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.	OTHER TRADING ACTIVITIES

31.7.25

31.7.24

£

Cafe

21,034

24,481

Bar

-

1,066

Cinema

2,202

2,868

Art exhibition

1,195

2,370

Other local fundraising activities

2,090

3,101

26,521

33,886

3.	INVESTMENT INCOME

31.7.25

31.7.24

£

Deposit account interest

889

1,072

4.	INCOME FROM CHARITABLE ACTIVITIES

31.7.25

31.7.24

Activity

£

Hall rental income

Dunlop Village Hall

32,073

36,364

Grants

Dunlop Village Hall

2,060

-

34,133

36,364

Grants received, included in the above, are as follows:

31.7.25

31.7.24

£

Dunlop & Lugton Community Council

2,060

-

5.	RAISING FUNDS

Other trading activities

31.7.25

31.7.24

£

Staff costs

16,162

14,088

Cafe costs

12,372

10,076

Bar costs

-

324

Cinema costs

1,807

2,374

Other local fundraising activities costs

-

1,195

30,341

28,057

6.	CHARITABLE ACTIVITIES COSTS

Direct

Costs (see

note 7)

£

Dunlop Village Hall

52,880

7.	DIRECT COSTS OF CHARITABLE ACTIVITIES

31.7.25

31.7.24

£

Staff costs

6,821

6,460

Insurance

3,800

3,336

Light and heat

6,888

7,947

Telephone

719

532

Sundries

2,358

2,559

Cleaning

2,397

1,920

Repairs and upkeep

9,957

14,660

Depreciation

19,940

19,931

52,880

57,345

8.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.7.25

31.7.24

£

Depreciation - owned assets

19,940

19,931

9.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 July 2025 nor for the year ended 31 July 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 July 2025 nor for the year ended 31 July 2024.

10.	STAFF COSTS

31.7.25

31.7.24

£

Wages and salaries

22,983

20,548

22,983

20,548

The average monthly number of employees during the year was as follows:

31.7.25

31.7.24

Cafe

2

Cleaning

1

3

No employees received emoluments in excess of £60,000.

11.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

£

INCOME AND ENDOWMENTS FROM

Charitable activities

Dunlop Village Hall

36,364

-

36,364

Other trading activities

33,886

-

33,886

Investment income

1,072

-

1,072

Total

71,322

-

71,322

EXPENDITURE ON

Raising funds

28,057

-

28,057

Charitable activities

Dunlop Village Hall

37,414

19,931

57,345

Total

65,471

19,931

85,402

NET INCOME/(EXPENDITURE)

5,851

(19,931

)

(14,080

)

RECONCILIATION OF FUNDS

Total funds brought forward

96,333

154,368

250,701

TOTAL FUNDS CARRIED FORWARD

102,184

134,437

236,621

12.	TANGIBLE FIXED ASSETS

Fixtures

Long

and

leasehold

fittings

Totals

£

COST

At 1 August 2024 and 31 July 2025

494,671

63,425

558,096

DEPRECIATION

At 1 August 2024

360,234

63,425

423,659

Charge for year

19,940

-

19,940

At 31 July 2025

380,174

63,425

443,599

NET BOOK VALUE

At 31 July 2025

114,497

-

114,497

At 31 July 2024

134,437

-

134,437

13.

STOCKS

31.7.25

31.7.24

£

Stocks

200

14.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.7.25

31.7.24

£

Rents receivable

903

2,308

Prepayments and accrued income

4,325

11,185

5,228

13,493

15.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.7.25

31.7.24

£

Accrued expenses

201

1,523

16.	MOVEMENT IN FUNDS

Net

movement

At

At 1.8.24

in funds

31.7.25

£

Unrestricted funds

General fund

102,184

(3,028

)

99,156

Restricted funds

Dunlop Village Hall

134,437

(19,940

)

114,497

Dunlop & Lugton Community Council

-

2,060

134,437

(17,880

)

116,557

TOTAL FUNDS

236,621

(20,908

)

215,713

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

60,253

(63,281

)

(3,028

)

Restricted funds

Dunlop Village Hall

-

(19,940

)

(19,940

)

Dunlop & Lugton Community Council

2,060

-

2,060

(19,940

)

(17,880

)

TOTAL FUNDS

62,313

(83,221

)

(20,908

)

Comparatives for movement in funds

Net

movement

At

At 1.8.23

in funds

31.7.24

£

Unrestricted funds

General fund

96,333

5,851

102,184

Restricted funds

Dunlop Village Hall

154,368

(19,931

)

134,437

TOTAL FUNDS

250,701

(14,080

)

236,621

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

71,322

(65,471

)

5,851

Restricted funds

Dunlop Village Hall

-

(19,931

)

(19,931

)

TOTAL FUNDS

71,322

(85,402

)

(14,080

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.8.23

in funds

31.7.25

£

Unrestricted funds

General fund

96,333

2,823

99,156

Restricted funds

Dunlop Village Hall

154,368

(39,871

)

114,497

Dunlop & Lugton Community Council

-

2,060

154,368

(37,811

)

116,557

TOTAL FUNDS

250,701

(34,988

)

215,713

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

131,575

(128,752

)

2,823

Restricted funds

Dunlop Village Hall

-

(39,871

)

(39,871

)

Dunlop & Lugton Community Council

2,060

-

2,060

(39,871

)

(37,811

)

TOTAL FUNDS

133,635

(168,623

)

(34,988

)

17.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2025.

18.	FUND ACCOUNTING

The restricted funds represent the charity's investment in fixed assets and any movements during the year are wholly in respect of additions, disposals and depreciation. These funds will continue to be depleted over the course of the lease of the Dunlop Village Hall until it's expiry in 2031.

Dunlop & District Community Company was awarded three grants totalling £2,060 covering: £700 towards a new cold cabinet for the cafe, £750 towards a feasibility study to drain the park and £610 towards exhibition display boards.