REGISTERED COMPANY NUMBER: 04662488 (England and Wales)

REGISTERED CHARITY NUMBER: 1151400

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

FOR

OXFORD PRIDE GROUP LTD

Page

Reference and Administrative Details

1

Report of the Trustees

2

to

6

Statement of Trustees' Responsibilities

7

Independent Examiner's Report

8

Statement of Financial Activities

9

Statement of Financial Position

10

Notes to the Financial Statements

11

to

14

TRUSTEES

T L Brady Director (appointed 14.1.25)

S Chadd Director

D R Smith (appointed 8.9.25)

M J Standage Director

N R Urquhart (appointed 3.3.26)

J J Barnes (appointed 8.9.25)

COMPANY SECRETARY

J J Barnes

REGISTERED OFFICE

Oxford Pride, C/o The Wheelhouse Angel C

81 St. Clements Street

Oxford

OX4 1AW

REGISTERED COMPANY NUMBER

04662488 (England and Wales)

REGISTERED CHARITY NUMBER

1151400

INDEPENDENT EXAMINER

Cox Costello & Horne Partners LLP

Chartered Accountants and Chartered Tax Advisers

Batchworth Lock House

99 Church Street

Rickmansworth

WD3 1JJ

The trustees present their annual report together with the financial statements of Oxford Pride Group Limited for the year ended 31 July 2025.

Objectives and Activities

Oxford Pride exists to promote equality, diversity and inclusion for LGBTQIA+ people within Oxfordshire and the surrounding region. The charity aims to provide safe, accessible and inclusive opportunities for celebration, visibility, education and community engagement through the delivery of public events and associated activities.

The trustees confirm that they have referred to the guidance contained within the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.

Oxford Pride remains committed to ensuring that Pride continues to be accessible to all members of the community regardless of financial circumstances.

Structure, Governance and Management

Oxford Pride Group Limited is a charitable company limited by guarantee and is governed by its Articles of Association.

The organisation is entirely volunteer-led, with trustees and volunteer officers overseeing the planning, governance, fundraising and operational delivery of the charity’s activities throughout the year.

The trustees meet regularly to oversee governance, finance, event planning, safeguarding, operational delivery and strategic development. The charity continues to work closely with external stakeholders, sponsors, local authorities, safety advisors, contractors and community organisations to support the safe and effective delivery of its activities.

Safeguarding

The trustees recognise safeguarding as a core responsibility of the charity and an essential part of delivering safe and inclusive events and activities.

During the year, the charity continued to develop and review safeguarding, welfare and operational procedures in relation to volunteers, performers, attendees and community participants. Trustees worked alongside operational partners, welfare providers, security teams and volunteers to support the delivery of a safe environment during Oxford Pride events and activities.

The trustees recognise that safeguarding expectations and responsibilities for public events continue to evolve and remain committed to keeping safeguarding policies, procedures and training under regular review.

Achievements and Performance

During the year, Oxford Pride successfully delivered Oxford Pride 2025, continuing its role as one of the largest LGBTQIA+ community events in the region.

The event brought together community groups, charities, local organisations, performers, volunteers, sponsors and attendees in a celebration of equality, inclusion and visibility for LGBTQIA+ people and allies.

The trustees were pleased to see continued growth in community participation, partnership engagement and sponsorship support throughout the year. A broad range of local charities, healthcare organisations, public sector bodies, educational institutions, businesses, community groups and independent traders participated in the event and wider activities.

The charity continued to prioritise accessibility and inclusion across its event planning and delivery, including welfare provision, accessible infrastructure, community engagement spaces and volunteer support.

During the year, Oxford Pride returned to South Park as the primary event location. The decision to relocate the event followed notification that the Castle Quarter site had been placed up for sale by Landsec, creating uncertainty around the future availability of the location and limiting the trustees’ ability to confidently plan future events.

The trustees initially explored returning the event to Oxpens, the historic home of Oxford Pride over twenty years ago. However, due to planned construction works and development activity affecting the site, this was ultimately deemed unviable for the 2025 event.

South Park was selected following consideration of a number of potential locations across Oxford. The trustees considered South Park to be the most operationally suitable option due to its proven ability to host large-scale infrastructure events, its accessibility for attendees and contractors, and its capacity to safely accommodate the infrastructure required for a major public event. Alternative locations suggested during consultation were considered less suitable due to operational, accessibility and infrastructure limitations.

The move to South Park resulted in significantly increased operational expenditure compared with previous city-centre events. In prior years, the charity had benefited from existing city-centre infrastructure, including permanent building lines, paved and hard-standing surfaces, integrated utilities and natural street boundaries which reduced the need for extensive temporary infrastructure.

At South Park, the charity was required to implement substantial additional infrastructure and operational measures. These included the installation of Heras fencing to secure the event site during extended build and breakdown periods, increased overnight and 24-hour security provision across multiple days, expanded toilet and waste management facilities, and full reliance on diesel-powered generators to provide power for entertainment areas, traders and operational requirements.

Additional operational planning and volunteer coordination were also required to support the introduction of donation collection systems and associated volunteer training.

The trustees remain committed to improving accessibility across all Oxford Pride events. During the year, accessibility infrastructure including temporary access matting, British Sign Language interpretation and live captioning services were funded through dedicated accessibility sponsorship support. While these provisions represent a significant operational cost, trustees believe they are essential in ensuring the event remains accessible and inclusive for all attendees.

The trustees recognise that expectations surrounding public Pride events continue to evolve. Attendees rightly expect events to be safe, accessible, professionally managed and inclusive, with appropriate infrastructure, welfare provision, accessibility measures and operational oversight. While the trustees fully support these expectations, the financial and operational implications associated with delivering events to these standards have increased significantly in recent years.

The trustees are also conscious that there can be differing perceptions regarding how Pride events are funded. While Oxford Pride receives valued support from grant funders, sponsors and community partners, the event is not wholly funded through public or local authority funding. The ongoing delivery of Oxford Pride remains heavily reliant on sponsorship, fundraising, donations, trader participation and volunteer contribution.

During the year, trustees continued to carefully review planned expenditure in response to rising operational costs. A number of difficult decisions were required in order to maintain the financial sustainability of the event whilst protecting core accessibility, safety and operational requirements.

One such decision included the removal of the community stage from the 2025 event programme due to cost pressures associated with infrastructure, power, staging and staffing. The trustees recognise that this reduced opportunities for some local performers and community participants who have historically formed an important part of Oxford Pride’s programme.

Trustees also reviewed and reduced a number of additional planned infrastructure elements and programming proposals, including additional marquees, circus tent installations and expanded stage provision, in order to ensure that the event remained financially viable and operationally deliverable within available resources.

In response to increasing event delivery costs and wider financial pressures affecting the events sector nationally, the charity introduced a voluntary suggested donation model during the event. This approach was intended to support the long-term sustainability of Oxford Pride whilst ensuring that the event itself remained free and accessible to all attendees.

The trustees were encouraged by the positive response to the voluntary donation initiative, which provided an important additional source of community-led income during a period where competition for sponsorship and external funding continues to increase.

Trustees recognise that maintaining free access to Pride events while delivering the level of safety, accessibility and infrastructure now rightly expected by attendees presents an ongoing financial challenge. Voluntary donations therefore form an increasingly important part of ensuring the long-term sustainability and accessibility of Oxford Pride.

The trustees recognise that there are differing views within parts of the community regarding the role of corporate sponsorship within Pride events. However, the trustees believe that sponsorship and partnership support remain essential in enabling Oxford Pride to continue operating as a free public event whilst meeting the substantial operational, safety and accessibility requirements associated with delivering a large-scale event safely and responsibly.

The trustees remain committed to ensuring that partnerships align with the values and objectives of the charity and continue to prioritise community engagement and accessibility in all aspects of event delivery.

In addition to the main Pride event, the charity continued to support a number of smaller community-focused activities throughout the year. This included the continued delivery of the Oxford Pride Big Swim sessions at Hinksey Outdoor Pool during the summer period. These sessions were supported through voluntary donations and community fundraising activity undertaken throughout the year and provided additional inclusive social opportunities outside of the main Pride event itself.

The trustees are particularly grateful for the ongoing support received from local community partners and venues who continue to support Oxford Pride through independent fundraising activity across the year. This includes regular fundraising events, community quizzes and seasonal activities organised in support of the charity.

The trustees would particularly like to acknowledge the ongoing support of The Jolly Farmers, whose regular fundraising activities throughout the year, including monthly quiz events and seasonal fundraising initiatives, continue to make an important contribution towards supporting Oxford Pride’s community activities and fundraising objectives.

The trustees recognise the importance of developing a broad and sustainable mixture of income streams, including community fundraising, local partnerships, sponsorship, donations and grant support, in order to reduce financial risk and support the long-term sustainability of Oxford Pride as a free and accessible community event.

Financial Review

The charity reported total income of £96,609 during the year, representing a significant increase compared with the previous financial year. Income was generated through a combination of sponsorship, charitable activities, fundraising, grant income and donations.

Sponsorship and partnership income continued to represent the charity’s largest source of funding during the year, reflecting the increasing importance of external support in sustaining large-scale public events. The trustees are grateful for the continued support received from sponsors, community organisations, traders, grant providers and individual supporters.

Total expenditure during the year amounted to £106,170, with event delivery expenditure representing the largest area of spend. Costs continued to increase across several operational areas including infrastructure, insurance, licensing, security and accessibility provision.

The charity recorded a deficit of £9,561 for the year compared with a deficit of £15,221 in the previous financial year.

At the year end, the charity held net assets of £22,068.

The trustees consider the charity’s financial position at year end to be stable and sufficient to support ongoing planning and operational commitments.

The trustees also recognise the importance of continuing to improve organisational reporting, transparency and impact measurement in future years. As the charity continues to develop, trustees intend to review the inclusion of additional operational and community metrics within future annual reports in order to better demonstrate the scale, impact and accessibility of Oxford Pride’s activities to attendees, funders, sponsors and stakeholders.

Reserves Policy

The trustees recognise the importance of maintaining appropriate reserves to support the ongoing sustainability of the charity and to manage the financial risks associated with delivering large-scale public events.

The charity’s reserves are held to:

• support future event planning and deposits,

• manage cash flow requirements,

• respond to unexpected operational costs,

• and provide financial resilience in the event of adverse weather, cancellation or other unforeseen circumstances.

The trustees will continue to review reserve levels regularly in line with operational and financial risks.

Risk Management

The trustees continue to monitor a range of operational and financial risks affecting the charity.

Key risks identified include:

• increasing event infrastructure and safety costs,

• reliance on sponsorship and fundraising income,

• volunteer capacity,

• volunteer retention and key person dependency,

• licensing and compliance requirements,

• reputational risk,

• adverse weather,

• inflationary pressures,

• and wider economic pressures affecting both supporters and attendees.

The trustees also recognise that future legislative and operational requirements relating to public event safety and security may result in additional financial and operational pressures in future years.

The trustees have identified volunteer retention and key person dependency as an ongoing organisational risk, particularly in relation to the planning and delivery of Oxford Pride’s main annual event.

As a wholly volunteer-led organisation, the charity relies heavily on the continued goodwill, availability and specialist expertise of individuals who contribute significant time, operational knowledge and professional skills throughout the year. The trustees recognise that the loss of individuals with critical organisational or operational knowledge at short notice could present challenges to the continuity and safe delivery of the event.

The trustees recognise that increasing operational complexity, alongside growing expectations around accessibility, safeguarding, safety and event management, places additional pressure on volunteers and key organisers.

During the year, trustees began reviewing a range of potential measures intended to strengthen organisational resilience, improve volunteer retention and support continuity planning for key operational functions.

Trustees will continue to review the charity’s long-term volunteer sustainability and operational resilience as part of its wider governance and risk management responsibilities.

The trustees seek to mitigate these risks through ongoing financial oversight, budget monitoring, partnership development, stakeholder engagement, event planning processes and appropriate use of professional contractors and advisors where required.

The trustees remain conscious that Oxford Pride operates within a rapidly changing operational and financial environment for public events, where increasing expectations around accessibility, safeguarding, safety and professionalism must continually be balanced against financial sustainability and the charity’s commitment to remaining free and accessible to the community.

Plans for Future Periods

The trustees remain committed to developing Oxford Pride as a safe, accessible and inclusive event for the whole community.

Planning for Oxford Pride 2026 is already underway, including the return to a city-centre model intended to increase visibility, accessibility and engagement across Oxford.

While the return to a city-centre model for 2026 is intended to improve visibility, accessibility and community integration, trustees recognise that evolving safety, licensing and infrastructure requirements will continue to present significant operational and financial considerations.

The trustees will continue to focus on:

• long-term financial sustainability,

• strengthening community partnerships,

• increasing accessibility and inclusion,

• expanding volunteer engagement,

• broadening community fundraising opportunities,

• and maintaining Oxford Pride as a free and welcoming event for all.

The trustees recognise the continuing need to balance the financial realities of delivering a large-scale public event with the values and expectations of the communities the charity exists to serve.

The trustees would like to place on record their sincere thanks to the charity’s volunteers, partners, supporters, contractors, performers and community organisations whose commitment and contribution made the successful delivery of Oxford Pride 2025 possible.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Approved by order of the board of trustees on 28 May 2026 and signed on its behalf by:

S Chadd - Trustee

The trustees (who are also the directors of Oxford Pride Group Ltd for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

Company law requires the trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).

Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

-	select suitable accounting policies and then apply them consistently;

-	observe the methods and principles in the Charities SORP;

-	make judgements and estimates that are reasonable and prudent;

-	prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

I report to the trustees (who are also Directors for the purpose of company law) on my examination of the financial statements of the Oxford Pride Group Ltd ('the charitable company') for the year ended 31 July 2025 which comprise the Statement of Financial Activities, the Statement of Financial Position and related notes.

This report is made solely to the charity's trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the trustees of the charitable company you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the Act and are eligible for independent examination, I report in respect of my examination of the charitable company's financial statements carried out under section 145 of the Charities Act 2011 ('the 2011 Act') and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a 'true and fair' view and my report is limited to those specific matters set out in the independent examiner's statement.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1.

accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or

2.

the financial statements do not accord with those records; or

3.

the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair view which is not a matter considered as part of an independent examination; or

4.

the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Michael F Cox FCA

Cox Costello & Horne Partners LLP

Chartered Accountants and Chartered Tax Advisers

Batchworth Lock House

99 Church Street

Rickmansworth

WD3 1JJ

29 May 2026

31.7.25

31.7.24

Unrestricted

fund

Total funds

Notes

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

41,332

21,983

Other trading activities

2

55,048

44,313

Investment income

3

229

472

Total

96,609

66,768

EXPENDITURE ON

Raising funds

85,250

73,300

Charitable activities

Oxford Pride Group

13,059

8,347

Other

7,861

342

Total

106,170

81,989

NET INCOME/(EXPENDITURE)

(9,561

)

(15,221

)

RECONCILIATION OF FUNDS

Total funds brought forward

31,629

46,850

TOTAL FUNDS CARRIED FORWARD

22,068

31,629

31.7.25

31.7.24

Unrestricted

fund

Total funds

Notes

£

£

CURRENT ASSETS

Debtors

6

550

1,016

Cash at bank

24,520

31,333

25,070

32,349

CREDITORS

Amounts falling due within one year

7

(3,002

)

(720

)

NET CURRENT ASSETS

22,068

31,629

TOTAL ASSETS LESS CURRENT LIABILITIES

22,068

31,629

NET ASSETS

22,068

31,629

FUNDS

8

Unrestricted funds

22,068

31,629

TOTAL FUNDS

22,068

31,629

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 July 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 July 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 28 May 2026 and were signed on its behalf by:

S Chadd - Trustee

J J Barnes - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.	OTHER TRADING ACTIVITIES

31.7.25

31.7.24

£

£

Fundraising events

9,298

1,673

Sponsorships

45,750

42,640

55,048

44,313

3.	INVESTMENT INCOME

31.7.25

31.7.24

£

£

Deposit account interest

229

472

4.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 July 2025 nor for the year ended 31 July 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 July 2025 nor for the year ended 31 July 2024.

5.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

fund

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

21,983

Other trading activities

44,313

Investment income

472

Total

66,768

EXPENDITURE ON

Raising funds

73,300

Charitable activities

Oxford Pride Group

8,347

Other

342

Total

81,989

NET INCOME/(EXPENDITURE)

(15,221

)

RECONCILIATION OF FUNDS

Total funds brought forward

46,850

TOTAL FUNDS CARRIED FORWARD

31,629

6.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.7.25

31.7.24

£

£

Trade debtors

187

-

Prepayments

363

1,016

550

1,016

7.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.7.25

31.7.24

£

£

Trade creditors

2

-

Accruals and deferred income

3,000

720

3,002

720

8.	MOVEMENT IN FUNDS

Net

movement

At 1.8.24

in funds

At 31.7.25

£

£

£

Unrestricted funds

General fund

31,629

(9,561

)

22,068

TOTAL FUNDS

31,629

(9,561

)

22,068

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

96,609

(106,170

)

(9,561

)

TOTAL FUNDS

96,609

(106,170

)

(9,561

)

Comparatives for movement in funds

Net

movement

At 1.8.23

in funds

At 31.7.24

£

£

£

Unrestricted funds

General fund

46,850

(15,221

)

31,629

TOTAL FUNDS

46,850

(15,221

)

31,629

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

66,768

(81,989

)

(15,221

)

TOTAL FUNDS

66,768

(81,989

)

(15,221

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At 1.8.23

in funds

At 31.7.25

£

£

£

Unrestricted funds

General fund

46,850

(24,782

)

22,068

TOTAL FUNDS

46,850

(24,782

)

22,068

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

163,377

(188,159

)

(24,782

)

TOTAL FUNDS

163,377

(188,159

)

(24,782

)

9.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2025.