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Company No: 02856312 (England and Wales)

# THE CHATHAM ARCHIVE & DOCUMENT STORAGE COMPANY LIMITED

### Unaudited Financial Statements
For the financial year ended 31 December 2025
Pages for filing with the registrar

THE CHATHAM ARCHIVE & DOCUMENT STORAGE COMPANY LIMITED

## Unaudited Financial Statements

For the financial year ended 31 December 2025

Contents

THE CHATHAM ARCHIVE & DOCUMENT STORAGE COMPANY LIMITED

## STATEMENT OF FINANCIAL POSITION

As at 31 December 2025
THE CHATHAM ARCHIVE & DOCUMENT STORAGE COMPANY LIMITED

## STATEMENT OF FINANCIAL POSITION (continued)

As at 31 December 2025

| Note | 2025 |  | 2024
|  | £ |  | £
|  |  |  | Restated - note 2
Fixed assets |  |  |  |
Tangible assets | 5 | 118,000 |  | 141,227
|  | 118,000 |  | 141,227
Current assets |  |  |  |
Debtors | 6 | 392,471 |  | 349,308
Cash at bank and in hand |  | 123,696 |  | 77,072
|  | 516,167 |  | 426,380
Creditors: amounts falling due within one year | 7, 13 | ( 410,893) |  | ( 421,301)
Net current assets |  | 105,274 |  | 5,079
Total assets less current liabilities |  | 223,274 |  | 146,306
Provision for liabilities | 8 | ( 19,631) |  | ( 14,996)
Net assets |  | 203,643 |  | 131,310
Capital and reserves |  |  |  |
Called-up share capital | 9 | 10,000 |  | 10,000
Profit and loss account |  | 193,643 |  | 121,310
Total shareholder's funds |  | 203,643 |  | 131,310

For the financial year ending 31 December 2025 the Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Director's responsibilities:

- The member has not required the Company to obtain an audit of its financial statements for the financial year in accordance with section 476;
- The director acknowledges their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements; and
- These financial statements have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime and a copy of the Statement of Income and Retained Earnings has not been delivered.

The financial statements of The Chatham Archive & Document Storage Company Limited (registered number: 02856312) were approved and authorised for issue by the Director on 08 July 2026. They were signed on its behalf by:

M P Chauveau Director |

THE CHATHAM ARCHIVE & DOCUMENT STORAGE COMPANY LIMITED

## NOTES TO THE FINANCIAL STATEMENTS

For the financial year ended 31 December 2025
THE CHATHAM ARCHIVE & DOCUMENT STORAGE COMPANY LIMITED

## NOTES TO THE FINANCIAL STATEMENTS

For the financial year ended 31 December 2025

##### 1. Accounting policies

The principal accounting policies are summarised below. They have all been applied consistently throughout the financial year and to the preceding financial year, unless otherwise stated.

##### General information and basis of accounting

The Chatham Archive & Document Storage Company Limited (the Company) is a private company, limited by shares, incorporated in the United Kingdom under the Companies Act 2006 and is registered in England and Wales. The address of the Company's registered office is 645 Portslade Road, London, SW8 3DH, United Kingdom.
The financial statements have been prepared under the historical cost convention, modified to include certain items at fair value, and in accordance with Section 1A of Financial Reporting Standard 102 (FRS 102) ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ issued by the Financial Reporting Council and the requirements of the Companies Act 2006 as applicable to companies subject to the small companies regime.
The financial statements are presented in pounds sterling which is the functional currency of the Company and rounded to the nearest £.

##### Going concern

The director has assessed the Statement of Financial Position and likely future cash flows at the date of approving these financial statements. The director has a reasonable expectation that the Company has adequate resources to continue in operational existence and to meet its financial obligations as they fall due for at least 12 months from the date of signing these financial statements. Accordingly, they continue to adopt the going concern basis in preparing the financial statements.

##### Prior year adjustment

Where material misstatements are found in the prior year financial statements, the prior year figures are restated to enable comparability between the periods.

##### Turnover

Turnover is recognised at the fair value of the consideration received or receivable for goods and services provided in the normal course of business, and is shown net of VAT and other sales related taxes. The fair value of consideration takes into account trade discounts, settlement discounts and volume rebates.
Turnover is recognised when the significant risks and rewards are considered to have been transferred to the customer.

##### Employee benefits

Defined contribution schemes
The Company operates a defined contribution scheme. The amount charged to the Statement of Income and Retained Earnings in respect of pension costs and other post-retirement benefits is the contributions payable in the financial year. Differences between contributions payable in the financial year and contributions actually paid are included as either accruals or prepayments in the Statement of Financial Position.

##### Finance costs

Finance costs are charged to the Statement of Income and Retained Earnings over the term of the debt using the effective interest method so the amount charged is at a constant rate on the carrying amount. Issue costs are initially recognised as a reduction in the proceeds of the associated capital instrument.

##### Taxation

Current tax
Current tax is provided at amounts expected to be paid (or recoverable) using the tax rates and laws that have been enacted or substantively enacted at the Statement of Financial Position date.
Deferred tax
Deferred tax arises as a result of including items of income and expenditure in taxation computations in periods different from those in which they are included in the Company's financial statements. Deferred tax is provided in full on timing differences which result in an obligation to pay more or less tax at a future date, at the average tax rates that are expected to apply when the timing differences reverse, based on current tax rates and laws. Deferred tax assets and liabilities are not discounted.
The carrying amount of deferred tax assets are reviewed at each reporting date and a valuation allowance is set up against deferred tax assets so that the net carrying amount equals the highest amount that is more likely than not to be recovered based on current or future taxable profit.

##### Intangible assets

Intangible assets are stated at cost or valuation, net of amortisation and any provision for impairment. Amortisation is provided on all intangible assets at rates to write off the cost or valuation of each asset over its expected useful life as follows:

Other intangible assets | 5 years straight line

###### Other intangible assets

Intangible assets are initially recognised at cost. After recognition, under the cost model, intangible assets are measured at cost less any accumulated amortisation and any accumulated impairment losses.
All intangible assets are considered to have a finite useful life. If a reliable estimate of the useful life cannot be made, the useful life shall not exceed ten years.

##### Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, other than investment properties and freehold land, at rates calculated to write off the cost or valuation, less estimated residual value, of each asset on a reducing balance basis over its expected useful life, as follows:

Leasehold improvements | 10 % reducing balance
Plant and machinery | 25 % reducing balance
Vehicles | 25 % reducing balance
Fixtures and fittings | 25 % reducing balance

##### Leases

The Company as lessee
Rentals under operating leases are charged on a straight-line basis over the lease term, even if the payments are not made on such a basis. Benefits received and receivable as an incentive to sign an operating lease are similarly spread on a straight-line basis over the lease term.

##### Trade and other debtors

Trade and other debtors are initially recognised at fair value and thereafter stated at amortised cost using the effective interest method less impairment losses for bad and doubtful debts, except where the effect of discounting would be immaterial. In such cases the receivables are stated at cost less impairment losses for bad and doubtful debts.

##### Cash and cash equivalents

Cash and cash equivalents are basic financial assets and include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in creditors: amounts falling due within one year.

##### Trade and other creditors

Trade and other creditors are initially recognised at fair value and thereafter stated at amortised cost using the effective interest rate method, unless the effect of discounting would be immaterial, in which case they are stated at cost.

##### Financial instruments

Financial assets and financial liabilities are recognised when the Company becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the Company after deducting all of its liabilities.
Financial assets and liabilities are only offset in the Balance Sheet when, and only when there exists a legally enforceable right to set off the recognised amounts and the Company intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

##### Ordinary share capital

The ordinary share capital of the Company is presented as equity.

##### Dividends

Equity dividends are recognised when they become legally payable. Interim equity dividends are recognised when paid. Final equity dividends are recognised when approved by the shareholders at an annual general meeting.

#### 2. Prior year adjustment

During the year it became apparent that, for the years ended 2024 and 2023, income received in year but relating to services provided early in the following year had not been correctly deferred. Rental cost prepayments had also not been recognised. The effect of these on the balance sheet position is material and so restatements have been made to the prior period balance sheet.

|  | As previously reported |  | Adjustment |  | As restated
Year ended 31 December 2024 |  | £ |  | £ |  | £
Accruals and deferred income |  | (4,600) |  | (162,519) |  | (167,119)
Prepayments |  | 1,054 |  | 21,700 |  | 22,754
Retained earnings brought-forward |  | (327,222) |  | 140,819 |  | (186,403)

#### 3. Employees

| 2025 |  | 2024
| Number |  | Number
Monthly average number of persons employed by the Company during the year, including the director | 8 |  | 8

#### 4. Intangible assets

| Other intangible assets |  | Total
| £ |  | £
Cost |  |  |
At 01 January 2025 | 140,000 |  | 140,000
At 31 December 2025 | 140,000 |  | 140,000
Accumulated amortisation |  |  |
At 01 January 2025 | 140,000 |  | 140,000
At 31 December 2025 | 140,000 |  | 140,000
Net book value |  |  |
At 31 December 2025 | 0 |  | 0
At 31 December 2024 | 0 |  | 0

#### 5. Tangible assets

| Leasehold improve- ments |  | Plant and machinery |  | Vehicles |  | Fixtures and fittings |  | Total
| £ |  | £ |  | £ |  | £ |  | £
Cost |  |  |  |  |  |  |  |  |
At 01 January 2025 | 102,100 |  | 529,512 |  | 203,645 |  | 828,586 |  | 1,663,843
At 31 December 2025 | 102,100 |  | 529,512 |  | 203,645 |  | 828,586 |  | 1,663,843
Accumulated depreciation |  |  |  |  |  |  |  |  |
At 01 January 2025 | 21,564 |  | 508,394 |  | 179,151 |  | 813,507 |  | 1,522,616
Charge for the financial year | 8,054 |  | 5,279 |  | 6,123 |  | 3,771 |  | 23,227
At 31 December 2025 | 29,618 |  | 513,673 |  | 185,274 |  | 817,278 |  | 1,545,843
Net book value |  |  |  |  |  |  |  |  |
At 31 December 2025 | 72,482 |  | 15,839 |  | 18,371 |  | 11,308 |  | 118,000
At 31 December 2024 | 80,536 |  | 21,118 |  | 24,494 |  | 15,079 |  | 141,227

#### 6. Debtors

| 2025 |  | 2024
| £ |  | £
Trade debtors | 290,406 |  | 246,495
Prepayments | 21,700 |  | 22,754
Other debtors | 80,365 |  | 80,059
| 392,471 |  | 349,308

#### 7. Creditors: amounts falling due within one year

| 2025 |  | 2024
| £ |  | £
Trade creditors | 21,194 |  | 43,393
Amounts owed to Group undertakings | 24,312 |  | 47,401
Accruals and deferred income | 169,773 |  | 167,119
Taxation and social security | 194,397 |  | 161,667
Other creditors | 1,217 |  | 1,721
| 410,893 |  | 421,301

There are no amounts included above in respect of which any security has been given by the small entity.

#### 8. Deferred tax

| 2025 |  | 2024
| £ |  | £
At the beginning of financial year | ( 14,996) |  | 0
Charged to the Statement of Income and Retained Earnings | ( 4,635) |  | ( 14,996)
At the end of financial year | ( 19,631) |  | ( 14,996)

#### 9. Called-up share capital

| 2025 |  | 2024
| £ |  | £
Allotted, called-up and fully-paid |  |  |
10,000 Ordinary shares of £ 1.00 each | 10,000 |  | 10,000

#### 10. Financial commitments

Commitments

Total future minimum lease payments under non-cancellable operating leases are as follows:

| 2025 |  | 2024
| £ |  | £
within one year | 245,925 |  | 245,925
between one and five years | 288,064 |  | 518,515
Total future minimum lease payments under non-cancellable operating leases | 533,989 |  | 764,440

Pensions

The Company operates a defined contribution pension scheme for the director and employees. The assets of the scheme are held separately from those of the Company in an independently administered fund.

| 2025 |  | 2024
| £ |  | £
Unpaid contributions due to the fund (inc. in other creditors) | 1,217 |  | 1,721

#### 11. Related party transactions

As a wholly owned subsidiary undertaking of their parent company, SDM Holdings Limited, (Registered office: 645 Portslade Road, London, SW8 3DH, United Kingdom), the company has taken advantage of the exemption in paragraph 1AC.35 of FRS102 in not disclosing intra group transactions where 100% of the voting rights are controlled within the group.

#### 12. Securities

The bank loans in the financial statements of the parent company, SDM Holdings Limited, are secured by way of legal mortgage, fixed and floating charges over all the property and undertaking of this company, and contain a negative pledge.

#### 13. Accruals and deferred income

| 2025 |  | 2024
| £ |  | £
Accruals | (7,254) |  | (4,600)
Deferred income | (162,519) |  | (162,519)
| (169,773) |  | (167,119)

#### 14. Ultimate controlling party

Parent Company:

SDM Holdings Limited
645 Portslade Road London England SW8 3DH