The Kettlesing Millennium Village Hall - Charities report

REGISTERED COMPANY NUMBER: 03369851 (England and Wales)

REGISTERED CHARITY NUMBER: 1062526

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 OCTOBER 2025

FOR

THE KETTLESING MILLENNIUM VILLAGE HALL

COMPANY

(A COMPANY LIMITED BY GUARANTEE)

Page

Reference and Administrative Details

1

Report of the Trustees

2

to

3

Independent Examiner's Report

4

Statement of Financial Activities

5

Balance Sheet

6

to

7

Notes to the Financial Statements

8

to

13

TRUSTEES

Mrs N Bellerby

Mrs C Hullah

Mr S A Kellett

Mr J R S Lazenby (resigned 10/11/2025)

COMPANY SECRETARY

REGISTERED OFFICE

Tattersall House

East Parade

Harrogate

HG1 5LT

REGISTERED COMPANY
NUMBER

03369851 (England and Wales)

REGISTERED CHARITY
NUMBER

1062526

INDEPENDENT EXAMINER

DSC

Chartered Accountants

Tattersall House

East Parade

Harrogate

North Yorkshire

HG1 5LT

ACCOUNTANTS

DSC

Chartered Accountants

Tattersall House

East Parade

Harrogate

HG1 5LT

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objects are for the benefit of the public generally in the UK.

Significant activities

The principal activity during the year was to provide and maintain the Kettlesing Millennium Village Hall for the use of the inhabitants of Kettlesing and Felliscliffe, North Yorkshire.

Public benefit

The trustees confirm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives, and they consider these activities are for the public benefit.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

The hall was available for hire throughout the year for various events including weddings, parties, funerals, and other events and gatherings.

FINANCIAL REVIEW

Financial position

Grants of £650, £3,260, and £3,500 were received from North Yorkshire Council, Two Ridings, and Knabs Ridge respectively. These grants were unrestricted and were used to fund the refurbishment of the hall, and for general expenditure.

Income from the hire of the hall decreased from £35,431 to £16,995 due to a decrease in bookings, costs reduced, and the charity incurred a net deficit of £12,729 (2024: £6,128). The reserves stand at £346,777 (2024: £359,506).

Bookings are up in 2026 therefore the financial results for next year are anticipated to be better.

Investment policy and objectives

Under the memorandum and articles of association, the charity has the power to make any investment which the directors see fit.

Reserves policy

The trustees consider that a reserve of unrestricted funds should be maintained at a level sufficient to ensure the adequate maintenance of the freehold property and fixtures and fittings.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, its articles of association, and constitutes a limited company which is limited by guarantee as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The trustees are also directors of the company for the purposes of the Companies Act 2006. The appointment of new trustees is governed by the articles of association. The board is authorised to appoint new trustees to fill vacancies when they identify a need to do so.

Organisational structure

The charity is organised so that the trustees meet regularly to manage its affairs. Sub-committees undertake numerous supporting activities and are accountable to the trustees. No trustee or committee member receives remuneration.

Induction and training of new trustees

The trustees have been in place for a number of years and therefore no specific training has taken place, however the trustees have used publications and had discussions with their advisors where appropriate to increase their awareness. New trustees are given training appropriate to their role and position as soon as possible after their appointment.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 3 June 2026 and signed on its behalf by:

Mr S A Kellett - Trustee

Independent examiner's report to the trustees of The Kettlesing Millennium Village Hall Company ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Graham French FCA

DSC

Chartered Accountants

Tattersall House

East Parade

Harrogate

North Yorkshire

HG1 5LT

3 June 2026

2025

2024

Unrestricted

Endowment

Total

funds

Notes

£

INCOME AND ENDOWMENTS FROM

Charitable activities

Hire of hall

16,995

-

16,995

35,431

Other trading activities

2

854

-

854

1,014

Other income

7,410

-

7,410

2,230

Total

25,259

-

25,259

38,675

EXPENDITURE ON

Charitable activities

Hire of hall

36,503

-

36,503

43,005

Other

1,485

-

1,485

1,798

Total

37,988

-

37,988

44,803

NET INCOME/(EXPENDITURE)

(12,729

)

-

(12,729

)

(6,128

)

RECONCILIATION OF FUNDS

Total funds brought forward

43,088

316,418

359,506

365,634

TOTAL FUNDS CARRIED FORWARD

30,359

316,418

346,777

359,506

2025

2024

Unrestricted

Endowment

Total

funds

Notes

£

FIXED ASSETS

Tangible assets

7

16,699

316,418

333,117

334,412

CURRENT ASSETS

Debtors

8

724

-

724

1,758

Cash at bank

19,855

-

19,855

29,860

20,579

-

20,579

31,618

CREDITORS

Amounts falling due within one year

9

(6,919

)

-

(6,919

)

(6,524

)

NET CURRENT ASSETS

13,660

-

13,660

25,094

TOTAL ASSETS LESS CURRENT
LIABILITIES

30,359

316,418

346,777

359,506

NET ASSETS

30,359

316,418

346,777

359,506

FUNDS

10

Unrestricted funds

30,359

43,088

Endowment funds

316,418

TOTAL FUNDS

346,777

359,506

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 October 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 3 June 2026 and were signed on its behalf by:

Mr S A Kellett - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Governance costs

Governance costs include all expenditure not directly related to the charitable activity or fundraising activities.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixture and fittings 10% on cost

No depreciation is charged on freehold buildings. The directors are of the opinion that the current value of the property is in excess of the book value therefore depreciation would not be appropriate.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Debtors

Prepayments are valued at the amount prepaid net of any discounts due

Cash at bank and in hand

Cash at bank and in hand represents cash and short-term highly liquid funds

Creditors

Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any discounts due.

Grant income

Grants receivable relating to income are credited to the Statement of Financial Activities in the year to which they relate.

Cash flow statement

The Charity is exempt from preparing a cash flow statement under Financial Reporting Standard 102 because it is a small charity.

Going concern

There are no material uncertainties about the Charity's ability to continue in operation

2.	OTHER TRADING ACTIVITIES

2025

2024

£

Fundraising events

854

1,014

3.	SUPPORT COSTS

Governance

costs

£

Hire of hall

8,258

Support costs, included in the above, are as follows:

2025

2024

Hire of

Total

hall

activities

£

Sundries

635

161

Accountancy fees

3,218

1,933

Bookkeeping fees

4,405

4,546

8,258

6,640

4.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025

2024

£

Depreciation - owned assets

1,485

1,798

5.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 October 2025 nor for the year ended 31 October 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 October 2025 nor for the year ended 31 October 2024.

6.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Endowment

Total

funds

£

INCOME AND ENDOWMENTS FROM

Charitable activities

Hire of hall

35,431

-

35,431

Other trading activities

1,014

-

1,014

Other income

2,230

-

2,230

Total

38,675

-

38,675

EXPENDITURE ON

Charitable activities

Hire of hall

43,005

-

43,005

Other

1,798

-

1,798

Total

44,803

-

44,803

NET INCOME/(EXPENDITURE)

(6,128

)

-

(6,128

)

RECONCILIATION OF FUNDS

Total funds brought forward

49,216

316,418

365,634

TOTAL FUNDS CARRIED FORWARD

43,088

316,418

359,506

7.	TANGIBLE FIXED ASSETS

Fixtures

Freehold

and

property

fittings

Totals

£

COST

At 1 November 2024

326,238

38,119

364,357

Additions

-

190

At 31 October 2025

326,238

38,309

364,547

DEPRECIATION

At 1 November 2024

-

29,945

Charge for year

-

1,485

At 31 October 2025

-

31,430

NET BOOK VALUE

At 31 October 2025

326,238

6,879

333,117

At 31 October 2024

326,238

8,174

334,412

8.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

Other debtors

-

492

Prepayments and accrued income

724

1,266

724

1,758

9.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

Accruals and deferred income

6,919

6,524

10.	MOVEMENT IN FUNDS

Net

Transfers

At

movement

between

At

1.11.24

in funds

funds

31.10.25

£

Unrestricted funds

Income fund

43,088

(12,729

)

-

30,359

Endowment funds

Permanent endowment fund

150,000

-

(150,000

)

-

Expendable endowment fund

166,418

-

150,000

316,418

-

316,418

TOTAL FUNDS

359,506

(12,729

)

-

346,777

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

Income fund

25,259

(37,988

)

(12,729

)

TOTAL FUNDS

25,259

(37,988

)

(12,729

)

Comparatives for movement in funds

Net

At

movement

At

1.11.23

in funds

31.10.24

£

Unrestricted funds

Income fund

49,216

(6,128

)

43,088

Endowment funds

Permanent endowment fund

150,000

-

150,000

Expendable endowment fund

166,418

-

166,418

316,418

-

316,418

TOTAL FUNDS

365,634

(6,128

)

359,506

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

Income fund

38,675

(44,803

)

(6,128

)

TOTAL FUNDS

38,675

(44,803

)

(6,128

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

Transfers

At

movement

between

At

1.11.23

in funds

funds

31.10.25

£

Unrestricted funds

Income fund

49,216

(18,857

)

-

30,359

Endowment funds

Permanent endowment fund

150,000

-

(150,000

)

-

Expendable endowment fund

166,418

-

150,000

316,418

-

316,418

TOTAL FUNDS

365,634

(18,857

)

-

346,777

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

Income fund

63,934

(82,791

)

(18,857

)

TOTAL FUNDS

63,934

(82,791

)

(18,857

)

The endowment funds relate to the land and buildings and represent the sum of the original grants and donations received for the building of the village hall. The permanent endowment fund represents the funds received from the Millennium Commission which were subject to a legal document and specific terms and conditions. The relevant charges on this were satisfied in full on 29 May 2025 therefore, on this date, the value of the permanent endowment fund was transferred to the expendable endowment fund. The remaining funds which were not subject to such conditions are potentially convertible into income if the hall was ever disposed of and not replaced. Such conversion would be under the discretion of the trustees.

The restricted fund was used to fund the replacement of the roofing on the building.

11.	RELATED PARTY DISCLOSURES

During the year the charity paid Mrs C Hullah, a director and trustee, £390 for bookings services. This figure is shown in charitable activities expenditure for the year.

Also during the year, the charity paid Mr S A Kellett, a director and trustee, £4,405 for bookkeeping services. This figure is shown in governance costs for the year.