REGISTERED COMPANY NUMBER: 02925721 (England and Wales)

REGISTERED CHARITY NUMBER: 1049003

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 October 2025

for

Ken Hawley Collection Trust

Page

Chair’s Foreword

1

Report of the Trustees

2

to

9

Independent Examiner's Report

10

Statement of Financial Activities

11

Statement of Financial Position

12

to

13

Notes to the Financial Statements

14

to

20

This has been a year of steady consolidation and important strategic progress for the Ken Hawley Collection Trust. As a wholly volunteer-led organisation, our continued development reflects the remarkable commitment, knowledge and professionalism of those who give their time to support the Collection.

Two major achievements define the period. Shortly after the year end the Trust was informed both of the success of its National Lottery Heritage Fund project Pride, Passion and Skills - Made in Sheffield and the successful renewal of Arts Council England Museum Accreditation. Together these represent strong external endorsement of the quality of the Trust's governance, collections management and public engagement.

Preparation for Accreditation formed a significant part of the Trust's work during the year, driving improvements in governance documentation, policy development, risk management and forward planning. The successful outcome reflects the sustained efforts of volunteers over several years to ensure the Collection continues to meet national museum standards.

Our digital audience continues to grow significantly, demonstrating the continuing national and international relevance of Sheffield's toolmaking heritage. At the same time, we remain firmly focused on our core purpose: preserving, documenting and sharing one of the world's most important collections relating to tools and manufacturing history.

We were also saddened during the year by the death of volunteer Doug Hindmarch, whose contribution to the organisation of our archives and support for research was of lasting importance. He is greatly missed.

On behalf of the trustees, I thank all our volunteers, partners and supporters whose continued commitment makes the Trust's work possible.

The trustees remain confident that the Trust is well positioned to continue protecting this important heritage while building a resilient and sustainable future.

Keith Crawshaw

Chair, Ken Hawley Collection Trust

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and Public Benefit

Charitable Objects

The objects of the Ken Hawley Collection Trust are to advance the education of the public in the history and development of tools and toolmaking, particularly in Sheffield and the surrounding area.

The Trust continues to pursue its vision to maintain the world's most comprehensive collection of tools and to act as an authoritative source of knowledge on tools, manufacturing processes and associated trades.

Public Benefit

The trustees confirm they have had due regard to the Charity Commission's guidance on public benefit.

The Trust delivers public benefit through:

o Preservation and conservation of the Collection

o Public access through the Hawley Gallery at Kelham Island Museum

o Supporting academic and public research

o Delivery of educational visits, talks and learning opportunities

o Providing global digital access through online resources

o Providing volunteering opportunities supporting heritage skills

The Trust operates without paid staff and relies on approximately 20-25 volunteers who deliver all aspects of its work.

Review of Activities and Achievements

Overview

The year has been one of steady progress across governance, collections management, digital engagement and strategic development. This has been achieved while continuing to support Kelham Island Museum and serve a growing national and international research audience.

Key themes included strengthening organisational resilience, improving digital access, preparing for Accreditation and positioning the Trust for future development.

Collection Development and Stewardship

The Trust continued its programme of documentation, care and development of the Collection, supported by policy development required for Accreditation.

A revised Forward Plan covering the period 2024-2029 was approved, establishing priorities around governance, sustainability, documentation, digital access, partnerships and public engagement.

Important additions included a Moore & Wright precision tool display, a cabinet maker's tool chest with strong Sheffield social history connections and further specialist instruments.

The national significance of the Collection was further demonstrated through the loan of an object to the Imperial War Museum.

Museum Accreditation

Achieving renewed Museum Accreditation remained a major organisational priority during the year. Preparation work included governance review, policy updates, forward planning and continued strengthening of collections documentation procedures.

In December 2025, the Trust was formally notified that Accreditation had been successfully renewed. This confirms the Trust continues to meet nationally recognised standards for governance, collections care and public engagement.

The assessment process also identified development areas including succession planning, digital strategy development, continued documentation improvements and implementation of security recommendations. These align closely with the Trust's existing strategic priorities and forward planning work.

Digital Development

Improving digital access and resilience remains a strategic priority.

Work continued toward development of a new website to better integrate the Trust's digital resources, including the Name on the Knife Blade database and video resources.

The Trust also continued improving ICT resilience through review of storage arrangements, backup procedures and future equipment replacement planning. Improvements to database efficiency also released additional system capacity.

Digital Engagement

Digital engagement continued to grow strongly, demonstrating the global reach of the Collection.

The Trust's YouTube channel achieved over 220,000 views during the year and grew to more than 12,000 subscribers. New content included recorded lectures, historic industrial films and interpretation of collection themes.

Approval of YouTube monetisation also created a modest but growing unrestricted income stream.

The Name on the Knife Blade database continued to attract significant international use, with over 116,000 active users, more than 244,000 page views and over 850,000 engagement events recorded during the year.

These resources continue to generate research enquiries and demonstrate the long-term value of previous digitisation investment.

Research and Knowledge Sharing

The Trust continued to support research enquiries from academics, collectors, museums and the public. This included providing specialist advice, supplying images and supporting published research relating to Sheffield's manufacturing heritage.

Volunteer-led research publications also continued, reinforcing the Trust's reputation as a centre of specialist knowledge.

Exhibitions and Public Engagement

Two temporary displays were developed within the Hawley Gallery highlighting engineering heritage and unusual objects from the Collection.

The Trust also supported the Kelham Island Museum lecture programme and expanded access through online publication of recorded talks.

Improvements to visitor engagement included enhancements to interpretation and children's learning activities delivered by volunteers.

Volunteers

Volunteers remain central to the Trust's success, contributing across collections care, research, visitor engagement, governance and digital development.

The trustees formally record their gratitude for the exceptional commitment shown by volunteers throughout the year.

In Memoriam - Doug Hindmarch

The Trust records with sadness the death of volunteer Doug Hindmarch. Doug made a lasting contribution through his professional librarian expertise, particularly in developing the organisation of archive materials and supporting research access.

The trustees record their sincere appreciation of his contribution.

ACHIEVEMENTS AND PERFORMANCE

ACHIEVEMENT AND PERFORMANCE

During the year, the Trust achieved:

o Submission and subsequent success in being approved for Arts Council England Museum Accreditation following a substantial programme of governance and collections management development.

o Submission and subsequent success of a major National Lottery Heritage Fund project.

o Continued development of the collections database and documentation systems.

o Strengthening of governance policies and procedures.

o Continued growth in digital engagement and research reach.

o Maintenance of a strong and committed volunteer base.

o Continued contribution to research into Sheffield's toolmaking heritage.

Strategic Projects and Future Development

A major focus of the year was preparation of the National Lottery Heritage Fund application Pride, Passion and Skills - Made in Sheffield.

The project will support digitisation of the Collection, development of a digital hub, recording of traditional manufacturing skills, strengthening of partnerships with manufacturers and expansion of learning resources.

Following the year end the Trust received confirmation of the project's success. This represents a major strategic opportunity to strengthen resilience, improve access and expand engagement.

FINANCIAL REVIEW

Financial Review

The Trust remains financially stable, with sufficient unrestricted and restricted funds to meet normal operating costs.

Income continues to be derived from donations, talks, visits, research support, monetisation of YouTube channel and online giving.

The trustees continue to adopt a prudent approach to expenditure while recognising the need for investment in digital infrastructure. The successful Heritage Fund project will support this priority.

Reserves policy

The trustees aim to maintain unrestricted reserves sufficient to cover approximately two years of normal operating costs.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Ken Hawley Collection Trust is a charitable company limited by guarantee governed by its Memorandum and Articles of Association.

Governance Structure

The charity is governed by its Council of Management (the trustees), who are responsible for the strategic direction, governance and financial oversight of the Trust. The Council meets regularly to review progress against strategic priorities, monitor risks and ensure appropriate governance standards are maintained.

Governance Development

A significant programme of governance review was undertaken during the year as part of good practice and preparation for Museum Accreditation renewal.

Policies reviewed or updated included:

o Access Policy

o Collections Management policies

o Volunteer Policy

o GDPR Policy

o Trustee Conflict of Interest Policy

Further policies under development include:

o Complaints Policy

o Financial Regulations and Financial Controls Policy

o Risk Management and Serious Incident Reporting Policy

These will be completed during 2026.

This governance work also supported the Trust's successful Museum Accreditation return, demonstrating continued compliance with national standards for museum governance and organisational management.

Trustee Recruitment and Development

The trustees keep the balance of skills under review to ensure the Trust maintains appropriate expertise to support its future development.

During the year Judith Smith was appointed as trustee and Company Secretary. Chris Fry joined the Council during the year but subsequently stood down. Jackie Tear indicated her intention to step down, and work has continued to identify potential future trustees including individuals with financial and digital expertise.

New trustees receive appropriate induction support including governing documents, policies and background information on the Trust's activities.

Risk Management

The trustees maintain a risk register which is reviewed regularly.

Key risks identified include ICT resilience, trustee and volunteer succession planning, long-term financial sustainability and organisational capacity within a volunteer-led structure.

Work undertaken during the year to strengthen governance, develop policies, secure project funding and support Accreditation requirements has helped reduce exposure in several of these areas.

Future development of the Trust's governance

The Trust has continued to review its governance to ensure effective succession planning and management of the affairs of the Trust, including the role, duties and responsibilities of the Chair.

The trustees confirm they have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.

Post Balance Sheet Events

In December 2025, the Trust received confirmation of two significant external achievements:

o The Trust was successful in its National Lottery Heritage Fund application Pride, Passion and Skills - Made in Sheffield, representing a major strategic opportunity to strengthen organisational resilience and expand public engagement.

o The Trust also received confirmation of successful renewal of Arts Council England Museum Accreditation, confirming continued compliance with nationally recognised museum standards.

These developments do not affect the financial position for the year ended 31 October 2025.

Plans for the Future

Key priorities for the coming period include:

o Delivery of the National Lottery Heritage Fund project.

o Responding to Accreditation development recommendations.

o Improving digital access to the Collection.

o Strengthening governance capacity and succession planning.

o Maintaining and growing the volunteer base.

o Developing partnerships with industry and heritage organisations.

o Expanding research and educational use of the Collection.

Statement of Trustees' Responsibilities

The trustees (who are also directors for the purposes of company law) are responsible for preparing the Trustees' Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The trustees are responsible for:

o Maintaining proper accounting records

o Safeguarding the assets of the charity

o Preventing and detecting fraud and irregularities

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

02925721 (England and Wales)

Registered Charity number

1049003

Registered office

Kelham Island Museum

Alma Street

Sheffield

South Yorkshire

S3 8RY

Trustees

D E Eaton

D Hawley

Mrs J Tear

K Crawshaw

R Jewitt

Mrs J Smith (appointed 12.6.25)

E Hawley

F Elliott

N Duggan

B Harris

C J Fry (appointed 29.4.25) (resigned 30.9.25)

Independent Examiner

Royston Parkin Limited

2 President Buildings

Savile Street East

Sheffield

South Yorkshire

S4 7UQ

Bankers

CAF Bank Ltd

25 Kings Hill Avenue

Kings Hill

West Malling

Kent

ME19 4JQ

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 29 May 2026 and signed on its behalf by:

K Crawshaw - Trustee

Independent examiner's report to the trustees of Ken Hawley Collection Trust ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr Andrew Froggatt (FCCA)

Royston Parkin Limited

2 President Buildings

Savile Street East

Sheffield

South Yorkshire

S4 7UQ

15 July 2026

2025

2024

Unrestricted

Restricted

Total

Total

funds

fund

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

9,224

1,473

10,697

4,068

Charitable activities

5

Charitable Activity Costs

200

-

200

1,000

Sheffield Treasure

-

-

-

4,407

Toolbank

-

-

-

5,000

Other trading activities

3

1,312

-

1,312

2,554

Investment income

4

429

-

429

461

Total

11,165

1,473

12,638

17,490

EXPENDITURE ON

Raising funds

198

-

198

107

Charitable activities

Charitable Activity Costs

6,953

-

6,953

4,317

RPS Project

-

80

80

-

Sheffield Treasure

-

-

-

14,057

Other

190

591

781

591

Total

7,341

671

8,012

19,072

NET INCOME/(EXPENDITURE)

3,824

802

4,626

(1,582

)

RECONCILIATION OF FUNDS

Total funds brought forward

20,233

21,197

41,430

43,012

TOTAL FUNDS CARRIED FORWARD

24,057

21,999

46,056

41,430

2025

2024

Unrestricted

Restricted

Total

Total

funds

fund

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

9

380

9,167

9,547

9,758

Heritage assets

10

-

10,950

10,950

10,950

380

20,117

20,497

20,708

CURRENT ASSETS

Cash at bank and in hand

24,088

1,882

25,970

20,788

CREDITORS

Amounts falling due within one year

11

(411

)

-

(411

)

(66

)

NET CURRENT ASSETS

23,677

1,882

25,559

20,722

TOTAL ASSETS LESS CURRENT LIABILITIES

24,057

21,999

46,056

41,430

NET ASSETS

24,057

21,999

46,056

41,430

FUNDS

13

Unrestricted funds

24,057

20,233

Restricted funds

21,999

21,197

TOTAL FUNDS

46,056

41,430

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 October 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 29 May 2026 and were signed on its behalf by:

K Crawshaw - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings

-

Straight line over 3 years

Computer / Software

-

Straight line over 3 years

All tangible fixed assets are included at cost. No valuation has taken place, nor is a valuation expected to take place in the foreseeable future.

Any item deemed to have a useful life of at least 1 year is considered for capitalisation. The charity does not use a de minimis threshold for the purposes of identifying fixed asset additions.

Heritage assets

The Charity holds Designated Collection Acquisitions of specific value which were purchased in 2017. These are shown on the Statement of Financial Position at cost price and have not been depreciated as the Charity does not believe that there is likely to be a decrease in value.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.	DONATIONS AND LEGACIES

2025

2024

£

£

Donated services and facilities

10,697

4,068

3.	OTHER TRADING ACTIVITIES

2025

2024

£

£

Shop income

1,312

2,554

4.	INVESTMENT INCOME

2025

2024

£

£

Deposit account interest

429

461

5.	INCOME FROM CHARITABLE ACTIVITIES

2025

2024

Charitable

Activity

Total

Costs

activities

£

£

Grants

200

10,407

A project entitled Sheffield Treasures was approved by what is now the National Lottery Heritage Fund in July 2022 for a total grant of £44,265 to cover a period from 1 September 2022 to 31 July 2024. The first 50%, £22,096 was paid in 2022 and 40% £17,762 paid 2023 with the remaining 10% paid in 2024 of £4,407

6.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025

2024

£

£

Depreciation - owned assets

780

590

7.	TRUSTEES' REMUNERATION AND BENEFITS

Trustees' expenses

Reimbursements for one Trustees' expenses in the year 2025 were £27 and £89 (2024 - Nil). These related to travel expenses incurred & Purchases for the collection.

8.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

funds

fund

funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

4,192

(124

)

4,068

Charitable activities

Charitable Activity Costs

1,000

-

1,000

Sheffield Treasure

-

4,407

4,407

Toolbank

5,000

-

5,000

Other trading activities

2,554

-

2,554

Investment income

461

-

461

Total

13,207

4,283

17,490

EXPENDITURE ON

Raising funds

107

-

107

Charitable activities

Charitable Activity Costs

4,317

-

4,317

Sheffield Treasure

-

14,057

14,057

Other

-

591

591

Total

4,424

14,648

19,072

NET INCOME/(EXPENDITURE)

8,783

(10,365

)

(1,582

)

RECONCILIATION OF FUNDS

Total funds brought forward

11,450

31,562

43,012

TOTAL FUNDS CARRIED FORWARD

20,233

21,197

41,430

9.	TANGIBLE FIXED ASSETS

Fixtures

and

Computer

fittings

/ Software

Totals

£

£

£

COST

At 1 November 2024

25,324

6,000

31,324

Additions

569

-

569

At 31 October 2025

25,893

6,000

31,893

DEPRECIATION

At 1 November 2024

15,566

6,000

21,566

Charge for year

780

-

780

At 31 October 2025

16,346

6,000

22,346

NET BOOK VALUE

At 31 October 2025

9,547

-

9,547

At 31 October 2024

9,758

-

9,758

10.	HERITAGE ASSETS

Total

£

MARKET VALUE

At 1 November 2024 and 31 October 2025

10,950

NET BOOK VALUE

At 31 October 2025

10,950

At 31 October 2024

10,950

11.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

£

Bank loans and overdrafts (see note 12)

177

-

Trade creditors

234

66

411

66

12.

LOANS

An analysis of the maturity of loans is given below:

2025

2024

£

£

Amounts falling due within one year on demand:

Bank overdrafts

177

-

13.	MOVEMENT IN FUNDS

Net

At

movement

At

1.11.24

in funds

31.10.25

£

£

£

Unrestricted funds

General fund

20,233

4,001

24,234

Designated Fund

-

(177

)

(177

)

20,233

3,824

24,057

Restricted funds

Restricted Fund

21,197

802

21,999

TOTAL FUNDS

41,430

4,626

46,056

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

10,432

(6,431

)

4,001

Designated Fund

733

(910

)

(177

)

11,165

(7,341

)

3,824

Restricted funds

Restricted Fund

1,473

(671

)

802

TOTAL FUNDS

12,638

(8,012

)

4,626