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Company registration number: 04866838
Charity registration number: 1122101
Willow Tree Family Farm
Trustees' Report and
Unaudited Financial Statements
For The Year Ended 31 December 2025
Peach Accountancy
Willow Tree Family Farm
Contents
Contents
Page
Trustees' Report 1—4
Independent Examiner's Report 5
Statement of Financial Activities (including Income and Expenditure Account) 6
Balance Sheet 7
Notes to the Financial Statements 8—15
Page 1
Willow Tree Family Farm
Company No. 04866838
Trustees' Report For The Year Ended 31 December 2025
Trustees' Report
The trustees present their report and the financial statements for the year ended 31 December 2025.
Objectives and Activities
Aims and Objectives
The charity's principal objectives are:
- To provide inclusive, educational and therapeutic experiences through animal-assisted learning and outdoor engagement.
- To promote community cohesion, volunteering, and environmental awareness.
- To support individuals and families, particularly those facing disadvantage or vulnerability, through accessible wellbeing and learning activities.
All activities undertaken during the year have been directed toward these core objectives, ensuring that every initiative delivers measurable benefits to the community and align with our charitable purposes.
Achievements and Performance
Main Achievements
Our Activities and Achievements in 2025
Throughout 2025, the charity has continued to deliver its core activities as a working farm, education space, and community visitor destination.
Despite ongoing financial pressures, Willow Tree Family Farm remained open and accessible, providing thousands of visits from families, children, and individuals across the local area and surrounding counties.
A key priority during the year was to ensure that the farm remained affordable and inclusive, particularly in light of the continued cost-of-living pressures affecting many households. The charity made a conscious decision to reduce its fees, allowing more families to continue accessing the farm during a time of financial difficulty.
Visitors continued to benefit from access to outdoor space and nature, interaction with animals, opportunities for informal learning and wellbeing, and a safe and welcoming community environment.
The charity also continued to work collaboratively with partner organisations, strengthening its ability to support the community and extend its reach.
Listening and Improving
During 2025, trustees placed a strong emphasis on listening to feedback from visitors and the wider community.
Feedback and engagement with families have been used to identify areas for improvement, shape future activities and programmes, and ensure the charity remains responsive to community needs.
This ongoing dialogue with visitors is central to how the charity evolves and continues to deliver meaningful public benefit.
Financial Review
Financial Position
Financial Sustainability and Challenges
Willow Tree Family Farm operates as a self-sustaining charity, with no regular grant funding, and is therefore heavily reliant on visitor income to cover its running costs.
During 2025, the charity faced significant financial challenges, including increased operational costs, rising energy costs, and increased staffing costs in line with wage expectations. At the same time, income was reduced due to the decision to maintain affordability for visitors.
In response, trustees took necessary steps to protect the long-term sustainability of the charity. These included reducing operational costs, scaling back certain activities, and making difficult decisions regarding staffing levels and animal numbers.
One of the most significant decisions taken during the year was not to run the annual Christmas programme. While this has traditionally been an important part of the charity’s offer, trustees concluded that it was not financially viable in 2025. This decision allows the charity to plan and deliver a more sustainable and improved programme in 2026.
Page 1
Page 2
Willow Tree Family Farm
Trustees' Report (continued)
For The Year Ended 31 December 2025
Structure, Governance and Management
Governing Document
Operational Constraints and Key Risks
The charity continues to face a significant ongoing challenge relating to the security of its land lease with Derbyshire County Council.
The current lease arrangement is approaching the end of its term, and despite prolonged engagement over a number of years, a new long-term lease has not yet been secured.
This uncertainty presents a number of risks to the charity, including restrictions on the ability to apply for external funding, limitations on long-term planning, and an inability to invest in or modernise site infrastructure.
In addition, the buildings and facilities on site are now at, or beyond, their expected lifespan. Without lease security, the charity is unable to make the necessary investments required to improve or replace these structures.
Trustees continue to actively engage with relevant stakeholders in an effort to secure a resolution that protects the long-term future of the charity.
Future Plans
Looking ahead, trustees remain committed to ensuring the charity continues to deliver meaningful impact while improving its long-term sustainability.
Key priorities for 2026 include developing and delivering a new, sustainable programme, continuing to improve the visitor experience based on feedback, strengthening partnerships with other organisations, and maintaining affordability while managing ongoing cost pressures.
In addition, recognising the ongoing uncertainty surrounding the current lease, trustees have begun to explore alternative options for the future location of the charity. This is a precautionary step to ensure that, should a lease renewal not be secured, the charity is able to continue operating and delivering public benefit.
As part of this work, trustees are reviewing visitor data and mapping information to better understand where visitors travel from, highlighting the charity’s wide geographical reach. This information will help inform any future considerations around potential relocation sites, ensuring that any decisions continue to meet the needs of the communities the charity serves.
This area of work will be explored further during 2026 alongside ongoing efforts to secure a long-term lease at the current site.
Commitment to the Community
Despite the challenges faced during 2025, Willow Tree Family Farm has continued to operate, adapt, and serve its community.
The trustees remain committed to providing an inclusive and welcoming environment, supporting the wellbeing of children, families, and individuals, ensuring the charity remains accessible to those who need it most, and acting responsibly to secure the charity’s future.
Reference and Administrative Details
Trustees
Mr Adam Hind
Mr David Taylor
Miss Jade Fletcher
Mrs Dawn Mason-Meakin
Charity Number
1122101
Company Number
04866838
Page 2
Page 3
Willow Tree Family Farm
Trustees' Report (continued)
For The Year Ended 31 December 2025
Registered Office
Willow Tree Family Farm
Langwith Road
Shirebrook
Mansfield
NG20 8TE
Independent Examiner
Daniel Peach ACCA
Peach Accountancy
ACCA
Yew Tree Farm, Mansfield Road
Hasland
Chesterfield
Derbyshire
S41 0JL
Page 3
Page 4
Willow Tree Family Farm
Trustees' Report (continued)
For The Year Ended 31 December 2025
Other Information
Trustee's Statement
Conclusion
2025 has been a year of difficult decisions, careful management, and continued resilience.
While challenges remain, the charity has continued to deliver public benefit and remains focused on building a sustainable and positive future for the communities it serves.
Small Company Rules
This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
The trustees' report was approved by the board of trustees and signed on its behalf by:
Miss Jade Fletcher
Trustee
21/07/2026
Page 4
Page 5
Willow Tree Family Farm
Independent Examiner's Report to the Trustees of Willow Tree Family Farm
For The Year Ended 31 December 2025
Independent Examiner's Report to the Trustees of Willow Tree Family Farm
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2025.
Responsibilities and Basis of Report
As the charity trustees of the Company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
  2. the accounts do not accord with those records; or
  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Daniel Peach ACCA
21/07/2026
Yew Tree Farm, Mansfield Road
Hasland
Chesterfield
Derbyshire
S41 0JL
Page 5
Page 6
Willow Tree Family Farm
Statement of Financial Activities (including Income and Expenditure Account)
For The Year Ended 31 December 2025
Statement of Financial Activities (including Income and Expenditure Account)
2025 2024
Unrestricted funds Unrestricted funds
Notes £ £
INCOME AND ENDOWMENTS FROM:
Donations and legacies 3 177,792 301,003
Other trading activities 4 71,460 89,360
Investments 5 - 1
249,252 390,364
EXPENDITURE ON:
Raising funds 7 (368,307 ) (415,148 )
NET EXPENDITURE (119,055 ) (24,784 )
NET MOVEMENT IN FUNDS (119,055 ) (24,784 )
RECONCILIATION OF FUNDS:
Total funds brought forward 148,863 173,647
TOTAL FUNDS CARRIED FORWARD 18 29,808 148,863
The notes on pages 8 to 13 form part of these financial statements.
Page 6
Page 7
Willow Tree Family Farm
Balance Sheet
As At 31 December 2025
Balance Sheet
2025 2024
Unrestricted funds Restricted funds Total funds Total funds
Notes £ £ £ £
FIXED ASSETS
Tangible Assets 11 135,313 - 135,313 154,983
135,313 - 135,313 154,983
CURRENT ASSETS
Stocks 12 14,995 - 14,995 19,995
Debtors 13 4,520 - 4,520 8,500
Cash at bank and in hand 2,635 - 2,635 2,000
22,150 - 22,150 30,495
Creditors: Amounts Falling Due Within One Year 14 (127,655 ) - (127,655 ) (33,615 )
NET CURRENT ASSETS (LIABILITIES) (105,505 ) - (105,505 ) (3,120 )
TOTAL ASSETS LESS CURRENT LIABILITIES 29,808 - 29,808 151,863
Creditors: Amounts Falling Due After More Than One Year 15 - - - (3,000 )
NET ASSETS 29,808 - 29,808 148,863
FUNDS OF THE CHARITY
Unrestricted Funds 29,808 148,863
TOTAL FUNDS 18 29,808 148,863
For the year ending 31 December 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
On behalf of the board
Miss Jade Fletcher
Trustee
21/07/2026
The notes on pages 8 to 13 form part of these financial statements.
Page 7
Page 8
Willow Tree Family Farm
Notes to the Financial Statements
For The Year Ended 31 December 2025
Notes to the Financial Statements
1. General Information
Willow Tree Family Farm is a company limited by guarantee, incorporated in England & Wales, registered number 04866838 and registered charity number 1122101 . The registered office is Willow Tree Family Farm, Langwith Road, Shirebrook, Mansfield, NG20 8TE.
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.
The charitable company is a Public Benefit Entity as defined by FRS 102.
2.2. Incoming Resources
Income is included in the Statement of Financial Activities (SoFA) when the chairty becomes entitled to, and virtually certain to receive the income and the amount of the income can be measured with sufficient reliability. 
When income has related expenditure, the income and related expenditure is reported gross in the SoFA
2.3. Resources Expended
Resources expended are recognised on an accruals basis. Expenditure includes any VAT which cannot be recovered, and is reported as part of the expenditure to which it relates.
2.4. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Fixtures & Fittings 15% Reducing balance
2.5. Leasing and Hire Purchase Contracts
Assets obtained under finance leases are capitalised as tangible fixed assets. Assets acquired under finance leases are depreciated over the shorter of the lease term and their useful lives. Assets acquired under hire purchase contracts are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the charitable company. Obligations under such agreements are included in the creditors net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the statement of financial activities so as to produce a constant periodic rate of charge on the net obligation outstanding in each period.
Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged to the statement of financial activities as incurred.
2.6. Stocks and Work in Progress
Stocks and work in progress are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.
Cost is determined using the first-in, first-out method. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
Work in progress is reflected in the accounts on a contract by contract basis by recording turnover and related costs as contract activity progresses.
At the end of each reporting period stocks are assessed for impairment. If an item of stock is impaired, the identified stock is reduced to its selling price less costs to complete and sell and an impairment charge is recognised in the statement of financial activities. Where a reversal of the impairment is required the impairment charge is reversed, up to the original impairment loss, and is recognised as a credit in the statement of financial activities.
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Page 9
Willow Tree Family Farm
Notes to the Financial Statements (continued)
For The Year Ended 31 December 2025
2.7. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
3. Income from Donations and Legacies
2025 2024
Unrestricted Unrestricted
funds funds
£ £
Donations and gifts 172,110 292,503
Gift aid 5,682 8,500
177,792 301,003
4. Income from Other Trading Activities
2025 2024
Unrestricted funds Unrestricted funds
£ £
Shop income 71,460 89,360
5. Investment Income
2025 2024
Unrestricted Unrestricted
funds funds
£ £
Bank interest receivable - 1
6. Net Income/(Expenditure)
The net expenditure is stated after charging/(crediting):
2025 2024
£ £
Depreciation of tangible fixed assets - owned 24,098 27,751
7. Analysis of Expenditure
2025
Activities undertaken directly Support costs
(see note 8 ) 		Total
£ £ £
Raising funds 88,585 279,722 368,307
Page 9
Page 10
Willow Tree Family Farm
Notes to the Financial Statements (continued)
For The Year Ended 31 December 2025
2024
Activities undertaken directly Support costs
(see note 8 ) 		Total
£ £ £
Raising funds 128,810 286,338 415,148
8. Support Costs
2025
Raising funds
£
Employee costs 143,707
Premises expenses 47,376
General administration 63,350
Depreciation 24,098
Interest payable 1,191
279,722
2024
Raising funds
£
Employee costs 127,460
Premises expenses 42,229
General administration 88,555
Depreciation 27,751
Interest payable 343
286,338
9. Staff Costs
Staff costs were as follows:
2025 2024
£ £
Wages and salaries 140,996 125,739
Other pension costs 2,711 1,721
143,707 127,460
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
10. Average Number of Employees
Average number of employees during the year was: 8 (2024: 10)
8 10
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Willow Tree Family Farm
Notes to the Financial Statements (continued)
For The Year Ended 31 December 2025
11. Tangible Assets
Fixtures & Fittings
£
Cost
As at 30 December 2024 301,786
Additions 4,428
As at 31 December 2025 306,214
Depreciation
As at 30 December 2024 146,803
Provided during the period 24,098
As at 31 December 2025 170,901
Net Book Value
As at 31 December 2025 135,313
As at 30 December 2024 154,983
12. Stocks
2025 2024
£ £
Materials 14,995 19,995
13. Debtors
2025 2024
£ £
Due within one year
Other debtors 4,520 8,500
14. Creditors: Amounts Falling Due Within One Year
2025 2024
£ £
Trade creditors 4,708 -
Bank loans and overdrafts 10,276 7,619
Other loans 106,000 20,000
Taxation and social security 3,671 2,279
Accruals and deferred income 3,000 3,717
127,655 33,615
15. Creditors: Amounts Falling Due After More Than One Year
2025 2024
£ £
Bank loans - 3,000
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Willow Tree Family Farm
Notes to the Financial Statements (continued)
For The Year Ended 31 December 2025
16. Loans
An analysis of the maturity of loans is given below:
2025 2024
£ £
Amounts falling due within one year or on demand:
Bank loans 3,000 6,000
Other loans 106,000 20,000
109,000 26,000
2025 2024
£ £
Amounts falling due between one and five years:
Bank loans - 3,000
18. Movement in Funds
As at 30 December 2024 Income Expenditure As at 31 December 2025
£ £ £ £
Unrestricted funds
General:
General unrestricted fund 148,863 249,252 (368,307 ) 29,808
Total funds 148,863 249,252 (368,307 ) 29,808
As at 30 December 2023 Income Expenditure As at 29 December 2024
£ £ £ £
Unrestricted funds
General:
General unrestricted fund 173,647 390,364 (415,148 ) 148,863
Total funds 173,647 390,364 (415,148 ) 148,863
19. Transactions with Trustees
None of the trustees received any remuneration or any other benefits from an employment with the charity or a related entity during the current or previous year.
No trustee expenses have been incurred.
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Willow Tree Family Farm
Notes to the Financial Statements (continued)
For The Year Ended 31 December 2025
20. Related Party Disclosures
During the year, the charity received a loan of £86,000 from a trustee to support the charity’s activities. The loan is provided at 0% interest and is secured against the charity’s assets. It is repayable over a period of 24 months under an agreed repayment schedule.
At the year end, the balance outstanding on the loan was £106,000. The trustee who provided the loan declared a conflict of interest and took no part in the discussion or decision to enter into the agreement. The trustees consider the terms of the loan to be in the best interests of the charity.
21. Company limited by guarantee
The company is limited by guarantee and has no share capital.
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.
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Willow Tree Family Farm
Detailed Statement of Financial Activities (including Income and Expenditure Account)
For The Year Ended 31 December 2025
Detailed Statement of Financial Activities (including Income and Expenditure Account)
2025 2024
Total funds Total funds
£ £
INCOME AND ENDOWMENTS FROM:
Donations and legacies
Donations and gifts 172,110 292,503
Gift aid 5,682 8,500
177,792 301,003
Other trading activities
Sales 71,460 89,360
71,460 89,360
Investments
Bank interest receivable - 1
- 1
249,252 390,364
EXPENDITURE ON:
Raising funds
Opening stock - materials (19,995) (19,950)
Purchases (57,315) (68,796)
Animal welfare (20,478) (34,966)
Services (1,520) (16,660)
Selling fees and card charges (4,272) (8,433)
Closing stock - materials 14,995 19,995
Wages and salaries (140,996) (125,739)
Employers pensions - defined contributions scheme (2,711) (1,721)
Light and heat (26,530) (26,414)
Water rates (3,548) (9,432)
Repairs and maintenance (17,298) (6,383)
Hire and leasing of plant and machinery (17,879) (39,580)
Vehicle running costs (2,676) (3,258)
Insurance (21,773) (21,596)
Printing, postage and stationery (1,329) (542)
Advertising and marketing costs (4,015) (5,716)
Telecommunications (783) (988)
Accountancy fees (3,750) (4,500)
Professional fees (6,995) (10,355)
Bank charges (2,193) (507)
Sundry expenses (1,957) (1,513)
Depreciation (24,098) (27,751)
...CONTINUED
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Willow Tree Family Farm
Detailed Statement of Financial Activities (including Income and Expenditure Account) (continued)
For The Year Ended 31 December 2025
Bank interest payable - (279)
Bank loan interest (158) (265)
Hire purchase charges (1,033) 201
(368,307) (415,148)
(368,307) (415,148)
NET EXPENDITURE (119,055) (24,784)
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