TRUSTEES' REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2025
The trustees present their annual report and financial statements for the year ended 30 September 2025.
Trustees' report and financial statements
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Structure, Governance and Management
Governing Document
The company is a charitable company limited by guarantee, Incorporated on 29th August 2000 (Company Number 4061382) and registered as a charity on 22 September 2000 (Charity Number 1082551). The Company was established under a Memorandum of Association which established the objects and powers of the Charitable company and is governed under its Articles of Association. In the event of the company being wound up members (trustees) are required to contribute an amount not exceeding £1. The directors of the company are also charity trustees; under the requirements of the Memorandum and Articles of Association a trustee is elected to serve for a period three years after which they must be re-elected at the next Annual General Meeting.
Appointment, Induction and training of Trustees
The trustees are already familiar with the practical work of the charity having been encouraged to spend time with the Company Secretary/General Manager and Centre Manager who are responsible for the day to day management of the company and to take forward projects on behalf of the company. Trustees are aware of the vision of the company and how this is being achieved.
Both New and current trustees are invited and encouraged to attend a series of short training sessions to familiarise themselves with the charity and the context within which it operates. These sessions cover:
- Duties and Responsibilities of trustees
- Main documents which set out the operational framework for the charity
- Future plans and objectives
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Objectives and Activities
The three main objectives:
- To promote the benefit of the Inhabitants of Barne Barton and surrounding area without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for the recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
- To establish, or secure the establishment of, a Community Centre (hereinafter called ‘the Centre’) and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects.
- To promote such other charitable purposes as may from time to time be determined.
Tamar View Community Complex (TVCC) is situated to the northern west of Plymouth in the neighbourhood of Barne Barton the area has at least 1900 dwellings and is one of the most deprived neighbourhoods in Plymouth and in the top 5 percent nationally (IMD 2019) and has 3 LSOA areas within its immediate area of operation. TVCC manages a number of buildings of which it owns the freehold on the Barne Baron estate. The buildings two of which were purchased and two built by TVCC provide for the needs of our residents, by the provision of such things as access to local shopping facilities, cash point, top up facilities for utilities, early years’ nursery, youth club, church, training facilities, access to IT, keep fit classes, parent and toddler group, as well as providing facilities for the recreational and leisure time occupation of the residents of the area. The community centre and our resource centre act as key resources to facilitate a range of user-led activities creating opportunities for social, leisure and personal development such as the keep fit class, job club, parent and toddler group, and Church services and a Food Bank and Food Hub. The trustees, our General Manager and Centre Manager seek to maximise public benefit of all our available facilities and resources and are mindful of this as they seek to improve a range of services and activities available for our community.
Strategic Report
Charitable activities
Trustees work closely with both the General Manager and Centre Manager, all trustees are local residents so are aware of local issues in the community and can bring matters to the attention of the trust to help its response. Both the General Manager and Centre Manager as well as our two youth workers are also local residents which allows TVCC to be responsive at all levels within the community. Rooms within the centre and the Resource centre are available for hire and are used for the provision of activities and services. Such as the Youth Club, Food Bank, Food Hub, Veterans facilities which include a Drop in Advice service with Help 4 Heroes, a Pie and Mash night and other social events specifically for Veterans, Warm & Welcoming Space.
Going concern
Whilst the company may be using up its reserves this is the norm currently in many charitable organisations, the trustees are working on a marketing plan to get the bookings increased to bring the company back into a healthy surplus to build up the reserves. The running costs have been brought down and the BBL loan will soon be paid off the loan for the shop build will also come to an end soon bringing down outgoings.
Other Activities
The improvements work for which £100K had been set aside were completed and the trustees have taken the opportunity to continue the improvements to the centre by improving the outside area by the installation of a decking area which has given a large flat usable area at the cost of £12.5K. Unfortunately, we suffered a small set back when a vehicle drove into the centre causing some major damage to the entrance which has resulted in a large expenditure showing under Repairs of over £27K we are still awaiting the final payment from the insurance company to fully settle the insurance claim.
Future Plans
We are in the process of setting up a ‘Friends Group’ for which we have a number of volunteers, these will be responsible for the running of the Food Hub, Toddler Group and other activities such as Bingo for both Children and Adults, running the Warm and Welcoming space. The group will be constituted in their own right with their own management committee and bank accounts.
Financial Review
The charities income has decreased to £91,077 (2024 £114,568) showing we are showing an overall deficit of £46,947 due to the drop in income of £36,219 from donations and legacies and a large expenditure for Repairs.
Revaluation
The trustees agreed to revalue the properties some which have been our ownership for over 20 years to give a true sum of our net worth.
Reserves policy
The charity’s policy is to maintain free reserves of £90,000 which is equivalent to approximately 6 months operating costs. Free reserves are those unrestricted reserves, that are not tied up in fixed assets. At present, the charity has reserves in excess of £72,000. The trustees will continue to monitor the level of reserves closely.
Trustees
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Susan Barnett
Margaret Boadella
Anthony Launce
Trustees' responsibilities statement
The trustees, who are also the directors of Charity For Tamar View Community Complex Ltd for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.