West Wickham Playing Fields Trust Limited(The)
Trustees' Report and
Unaudited Financial Statements
For The Year Ended 30 September 2025
Resolve Corporate Ltd
11 Garden Court Garden Court
Welwyn Garden City
Hertfordshire
AL7 1BH
The trustees present their report and the financial statements for the year ended 30 September 2025.
Objectives and Activities
Aims and Objectives
The company maintains the playing fields and associated amenities at the top of Corkscrew Hill, West Wickham, Kent.
Public Benefit
The site is maintained as a green space which has open public access. In addition, the playing fields and amenities are available for the use of local football, tennis and bowls clubs and a local theatre centre. These are all based on the land managed by the company and membership of all these organisations are open to the general public.
The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
Grant Making
To help further promote utilisation of the ground the board, from time to time, financially assist the clubs that have facilities on the site. Assistance is discretionary and usually considered only when works being undertaken has wider benefits for the ground as a whole. No grants were made to the clubs during the year.
Achievements and Performance
Main Achievements
During the course of the financial year the company has continued to maintain the amenities and playing fields. Costs increased slightly in the year, mainly due to the surveying of, and works to, numerous trees around the ground. The trust has continued with its work to conclude the freehold/leasehold status of the land it manages, incurring further legal costs during the year.
Financial Position
The company's financial position is shown on the attached balance sheet. The Statement of Financial Activity shows that expenditure exceeded income by £5,913 and the Balance Sheet shows that there were unrestricted reserves of £56,243 as at 30th September 2025. Expenditure is expected to reduce in the year to 30th September 2026, resulting in a surplus for the period and an increase in reserves.
Reserves Policy
The company's policy is to retain sufficient reserves to meet the ongoing costs of the organisation for a period of 12 months. Currently the reserves are more than sufficient to meet this policy.
Principal Funding Sources
The company derives the majority of its income from letting the playing fields to sports and related organisations that have their premises on the land at the top of Corkscrew Hill West Wickham Kent. Currently the tenants of the grounds are West Wickham Cricket and Football Club, West Wickham Bowls Club, West Wickham Tennis Club and The Wickham Theatre Centre.
Structure, Governance and Management
Governing Document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Trustee Selection Methods
Trustees are appointed by the board as and when a vacancy becomes available. Generally, trustees are recruited from the clubs that are based on the site managed by the company.
Organisational Structure
The company is managed by its trustees, who meet periodically to discuss and plan the work of the company. Work is then either undertaken directly by the trustees or the trustees obtain the services of subcontractors to undertake the agreed work.
Reference and Administrative Details
Unit 11 Garden Court
Welwyn Garden City
AL7 1BH
11 Garden Court Garden Court
Welwyn Garden City
Hertfordshire
AL7 1BH
NatWest Bank Plc
33 High Street
West Wickham
Kent
BR4 0WH
Post Balance Sheet Events
The trustees are aware that the current lease over the land that West Wickham Playing Fields Trust manages expired in July 2025. In order to allow the current tenants to attract grant funding for sports and community projects, the trustees have transferred the freehold of the ground from the custodianship of the Charity Commission to the trustees, with the aim of eventual transfer to the company itself. Progress continues to be slow, but the trustees, along with their legal advisors hope to resolve matters soon.
Small Company Rules
This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
The trustees' report was approved by the board of trustees and signed on its behalf by:
2.
Accounting Policies
2.1.
Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.
The charitable company is a Public Benefit Entity as defined by FRS 102.
2.2.
Incoming Resources
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Rental income represents rents charged to the sports clubs that operate from the land managed by the company.
2.3.
Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
2.4.
Taxation
The charity is exempt from corporation tax as all its income is charitable and applied for charitable purposes.
3.
Investment Income
|
2025 |
2024 |
|
Unrestricted |
Unrestricted |
|
funds |
funds |
|
£ |
£ |
| Bank interest receivable |
441
|
524
|
| |
|
|
4.
Analysis of Expenditure
|
2025 |
|
Support costs
(see note
5
)
|
|
£ |
| Maintenance and provision of playing fields and associated amenities |
20,816
|
| |
|
|
2024 |
|
Support costs
(see note
5
)
|
|
£ |
| Maintenance and provision of playing fields and associated amenities |
19,740
|
| |
|
5.
Support Costs
|
2025 |
|
Maintenance and provision of playing fields and associated amenities |
|
£ |
| Premises expenses |
1,988
|
| General administration |
18,828
|
| |
|
|
20,816
|
| |
|
|
2024 |
|
Maintenance and provision of playing fields and associated amenities |
|
£ |
| Premises expenses |
1,269
|
| General administration |
18,471
|
| |
|
|
19,740
|
| |
|
6.
Average Number of Employees
Average number of employees during the year was: NIL (2024: NIL)
-
-
7.
Debtors
|
2025 |
|
2024 |
|
£ |
|
£ |
| Due within one year |
| Other debtors |
18,874
|
|
9,080
|
| |
|
|
|
8.
Creditors: Amounts Falling Due Within One Year
|
2025 |
|
2024 |
|
£ |
|
£ |
| Other creditors |
1,282
|
|
1,282
|
| Accruals and deferred income |
720
|
|
-
|
| |
|
|
|
|
2,002
|
|
1,282
|
| |
|
|
|
9.
Movement in Funds
|
As at 1 October 2024 |
Income |
Expenditure |
As at 30 September 2025 |
|
£ |
£ |
£ |
£ |
| Unrestricted funds |
| General: |
| General unrestricted fund |
62,156
|
15,278
|
(21,191
)
|
56,243
|
|
| |
|
|
|
|
| Total funds |
62,156
|
15,278
|
(21,191
)
|
56,243
|
| |
|
|
|
|
|
As at 1 October 2023 |
Income |
Expenditure |
As at 30 September 2024 |
|
£ |
£ |
£ |
£ |
| Unrestricted funds |
| General: |
| General unrestricted fund |
67,711
|
14,185
|
(19,740
)
|
62,156
|
|
| |
|
|
|
|
| Total funds |
67,711
|
14,185
|
(19,740
)
|
62,156
|
| |
|
|
|
|
10.
Transactions with Trustees
None of the trustees received any remuneration or any other benefits from an employment with the charity or a related entity during the current or previous year.
No trustee expenses have been incurred.
12.
Company limited by guarantee
The company is limited by guarantee and has no share capital.
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.