Charity Co Hse copy


	Caerwent Playing Fields Association Limited
	(limited by guarantee)
	Trustees’ report
	for the year ended 31 December 2025


	The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

	Objectives and activities

	Objectives and aims
	The aims and objectives of Caerwent Playing Fields Association Limited are to; Promote, for the benefit and enjoyment of the inhabitants of the villages and neighbourhood of Caerwent, facilities for relaxation recreation, education and leisure activities. Promote these activities without any distinction of sex, sexual orientation, race, political or religious beliefs. Promote appropriate use of the playing fields and village hall to serve the inhabitants of Caerwent and its neighbourhood. Maintain and manage the hall and playing fields, working together with the local authority and other agencies as approphatf for the benefit of the inhabitants of Caerwent and its neighbourhood. The formal documentation (Memorandum of Association), reflects that the company is a charity, it summarises the form: objectives and confirms that the liability of the members is limited. Evidence our work delivers our aims: This review looks at what activities took place in the hall and on the field during the year. Most of our activity is generate from evening and weekend use of the hall including regular bookings from the local bowls club, church, and various fitness and slimming classes, there are fitness and dance classes in the daytime on two days of the week and the football club on Sunday mornings. We can confirm that the hall has been used by all age groups and it is evident from the usage profile that a wide age range of local residents, from the very young to the elderly, have engaged at various times in recreational and leisure pursuits in the hall and on the playing fields; our website shows the booking range and frequency on the bookings calendar. The focus of our work: To achieve our objectives of managing the hall for a variety of public use; much of our work is aimed at fundraising.

	Significant activities
	We continued to hold fundraising events in 2025 including holding Car Boot Sales raising £1200 on the playing fields where weather permitted, we had two successful quiz nights which raised over £600 and of course our ever-popular Christmas Shopping night raising a further £600. We had our annual Village Show in August. Unfortunately, the weather was horrendous and after committee discussions about whether to cancel at the last minute, we decided to hire a very large marquee at a cost of £1500. We still managed to break out just above even with a profit of £328 which was considered a great success. We continue to focus more on the show being a community event instead of a fundraiser and were expecting to make a loss so this was an amazing achievement by everyone. We took in just over £5000 on the day but obviously our costs were high particularly with the added cost of a marquee. In 2024 we made a profit of £3500 however we were blessed with perfect weather.

	1


	Caerwent Playing Fields Association Limited
	(limited by guarantee)
	Trustees’ report - continued
	for the year ended 31 December 2025

	Objectives and activities - continued

	Public benefit
	We also held a more casual get together on the field in May to celebrate our 50th Birthday. We encouraged the local community to bring refreshments and picnics and we also had a hog roast attend and opened the bar. We had games and races and a band for entertainment. The weather was perfect and it brought Caerwent and the surrounding villages together to celebrate. This event was again for the community rather than fundraising with the bar takings almost covering the cost of the band. The hall has been used regularly throughout the year by a variety of clubs/classes. On the playing fields, there has been junior and youth football.

	The focus of our work: To achieve our objectives of managing the hall for a variety of public use; much of our work is aimed at fundraising which comes from the following sources: Fundraising events by the committee Donations Grants from various bodies The other main source of income is from private hall hire for individuals and groups The trustees have had regard to the Charity Commission’s guidance on public benefit. The hall is run on a day to day basis by a Planning and Fundraising Committee who meet face to face throughout the year. The committee, together with the trustees, consists entirely of volunteers. The main function of the committee is to ensure the facilities are ’fit for purpose This necessitates a wide number of tasks, including the procurement of appropriate licenses, insurance, maintaining fire safety equipment, emergency drills, health and safety policy review including food hygiene certificates, restocking the first aid box, portable appliance testing, annual gas boiler central heating service, regular security checks, maintenance and cleaning, stock checks, keeping proper accounting records, regular budget reviews and ensuring annual returns are made to the Charity Commission and to Companies House. Improvements to the hall fabric are funded as required. The committee also raises funds to share the cost of maintenance of the trees and playing field jointly with the Caerwent Community Council. Objectives and alms: The trustees have considered the Charity Commission’s guidance on public benefit, including the guidance running a charity (PB2)’.

	Achievements and performance


	We had our annual Village Show in August. Unfortunately, the weather was horrendous and after committee discussions about whether to cancel at the last minute, we decided to hire a very large marquee at a cost of £1500. We still managed to break out just above even with a profit of £328 which was considered a great success. We continue to focus more on the show being a community event instead of a fundraiser and were expecting to make a loss so this was an amazing achievement by everyone. We took in just over £5000 on the day but obviously our costs were high particularly with the added cost of a marquee. In 2024 we made a profit of £3500 however we were blessed with perfect weather. We also held a more casual get together on the field in May to celebrate our 50th Birthday. We encouraged the local community to bring refreshments and picnics and we also had a hog roast attend and opened the bar. We had games and races and a band for entertainment. The weather was perfect and it brought Caerwent and the surrounding villages together to celebrate. This event was again for the community rather than fundraising with the bar takings almost covering the cost of the band. The hall has been used regularly throughout the year by a variety of clubs/classes. On the playing fields, there has been junior and youth football.

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	Caerwent Playing Fields Association Limited
	(limited by guarantee)
	Trustees’ report - continued
	for the year ended 31 December 2025

	Financial review

	Financial position
	Our accounts show a loss of £2559 this year as opposed to a profit of £10,058 last year. This is due to some large costs we have had to pay out to maintain the hall. We replaced the bi-fold doors which cost £5500, we paid £5400 to have the outside of the hall painted, we had a new alarm fitted at a cost of £1026 as well as some more less costly general hall repairs. We also bought new chairs and tables for the hall which cost us £4000 plus £500 for outside picnic benches. A number of costs have increased this year including the end of the COVID business rates relief and including the afore mentioned outgoings which meant the expenditure in 2025 was £44274 as apposed to £23151 in 2024.

	Principal risks and uncertainties

	Future plans
	Plans are no longer being made for fitting out the football changing rooms as these are no longer considered a requirement. New flooring is still required and this will cost around £25000. We hope this will be completed in 2026. With this large cost the kitchen refit will now be put on hold until further funds are raised. Hall bookings are expected to continue to be popular in 2026 and boot sales have already been planned for the summer months. The Village Show will continue to be an annual event and we will be looking at renting a Marquee in advance this year so that we are covered for all weathers.

	Structure, governance and management

	Governing document
	The Company’s Memorandum & Articles of Association reflect the fact that the organisation is a private company limited b guarantee (incorporated on 19 August 2008) and, as such, has no share capital. The company is referred to as ’The Charit throughout the document and as such it is a charitable company. As the company is set up with special charitable Articles of Association (and has dual registration both as a company and as a charity) it is unlike an unincorporated trust or association.

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	Caerwent Playing Fields Association Limited
	(limited by guarantee)
	Trustees’ report - continued
	for the year ended 31 December 2025

	Structure, governance and management - continued

	Charity constitution
	The charity is run by directors and members, the directors acting as trustees for the purposes of the Charities Act. This is advantageous as the liability is limited, (the charity being liable for debts rather than the individuals), and there is a maximum contribution of £10 each. The Company’s Articles govern the requirements for general meetings, (and the procedures therein) and there stipulation as to the maximum number of trustees although there must be no fewer than three. The Articles also govern the appointment and retirement of trustees and require retirement by rotation although the retiree may be reappointed if the vacancy is not filled The Charity is run by a management committee all of whom are volunteers and receive no payment. At present, members are elected for one year at the AGM held in April. There is currently no finite term of office. Trustee and directors are elected at the AGM The Charity enjoys good working relations with Monmouthshire County Council and Caerwent Community Council.

	Recruitment and appointment of new trustees
	Committee members, directors and trustees are formally appointed at the Annual General Meeting, (AGM), in April, The AGM is advertised in the village newsletter and is open to the public. The requirement for notice of the AGM are set out in the Articles of Association. Trustee induction and Training: The present trustees are already familiar with the practical work of the charity having served on the committee for a number of years. The committee meets regularly on a monthly basis and all are involved in the day to day running of the charity in various roles. All trustees are given copies of the annual financial statements.

	Reference and administrative details

	Company registration number
	06677042

	Charity registration number
	1142227

	Trustees
	The trustees shown below have held office during the period from 1 January 2025 to the date of this report.

	Mrs C Morris
	Ms D Tomlin
	Ms C Harris
	Ms L Evans


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	Caerwent Playing Fields Association Limited
	(limited by guarantee)
	Trustees’ report - continued
	for the year ended 31 December 2025

	Reference and administrative details - continued

	Registered office
	8 Cadoc Close
	Caerwent
	Caldicot
	NP26 4QT

	Independent examiners
	BLACKROCK BUSINESS AND CONSULTANCY SERVICES LTD
	13 FITZWALTER RD
	CALDICOT
	Monmouthshire
	NP26 5DA
	United Kingdom

	Statement of trustees’ responsibilities

	The trustees (who are also the directors of Caerwent Playing Fields Association Limited for the purposes of company law) are responsible for preparing the annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

	Company law requires the trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).

	Company law requires the trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).

	- select suitable accounting policies and then apply them consistently;
	- observe the methods and principles of the Charities SORP;
	- make judgements and accounting estimates that are reasonable and prudent;
	- state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
	- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

	The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company`s transactions and disclose with reasonable accuracy at any time its financial position and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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	Independent examiner’s report to the trustees of Caerwent Playing Fields Association Limited


	I report on the accounts of Caerwent Playing Fields Association Limited (the “charitable company”) for the year ended 31 December 2025.

	Responsibilities and basis of report
	As trustees of the charitable company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
	Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company’s accounts carried out under section 145 of the Charities Act2011 (“the 2011 Act”) and in carrying out my examination, I have followed all applicable Directions given by the Charity Commission under 145(5)(b) of the 2011 Act.

	Independent examiner's statement
	I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
	1. accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or
	2. the accounts do not accord with those records; or
	3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
	4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]
	I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

	PORTSKEWETT ACCOUNTANCY SERVICES
	BLACKROCK BUSINESS AND CONSULTANCY SERVICES LTD
	13 FITZWALTER RD
	CALDICOT
	Monmouthshire
	NP26 5DA
	United Kingdom

	Date:	3 September 2026

	7


Caerwent Playing Fields Association Limited
(limited by guarantee)
Balance sheet
as at 31 December 2025

		2025		2024
	Note	£	£	£	£
Fixed assets
Tangible assets	12	7,252		4,078
			7,252		4,078
Current assets
Stocks	13	280		280
Debtors	14	-		67
Cash at bank and in hand	15	[IX_ITEM_PLACEHOLDER69_OPEN_TAG_CashAtBankAndOnHandCY]60,108[IX_ITEM_PLACEHOLDER69_CLOSE_TAG_CashAtBankAndOnHandCY]		[IX_ITEM_PLACEHOLDER70_OPEN_TAG_CashAtBankAndOnHandPY]66,230[IX_ITEM_PLACEHOLDER70_CLOSE_TAG_CashAtBankAndOnHandPY]
			60,388		66,577
Creditors: amounts falling due within one year	16		(968)		(1,424)
Net current assets			59,420		65,153
NET ASSETS			66,672		69,231

The funds of the charity:
Unrestricted funds			66,672		69,231
TOTAL FUNDS	17		66,672		69,231


The company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies for the year ended 31 December 2025.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities to comply with the Companies Act 2006 in respect to accounting records and the preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

9


Caerwent Playing Fields Association Limited
(limited by guarantee)
Notes to the financial statements
for the year ended 31 December 2025


1	Statutory information

	Caerwent Playing Fields Association Limited is a charitable company registered in England and Wales. Its company registration number is 06677042 and its charity registration number is 1142227. The charitable company is limited by guarantee. Its registered office is 8 Cadoc Close, Caerwent, Caldicot, NP26 4QT.

2	Accounting policies

	Basis of preparing the financial statements
	These financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, the Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” and the Companies Act 2006. The financial statements have been prepared under the historic cost convention.

	Going concern
	In preparing these financial statements, the trustees have assessed whether there are any material uncertainties related to events or conditions that cast significant doubt upon the charitable company’s ability to continue as a going concern. In making this assessment, the trustees take into account all available information about the future which is at least 12 months from the date that the financial statements are authorised for issue.

	The trustees consider that the charitable company has adequate resources to continue in business for the foreseeable future and that it is appropriate to adopt the going concern basis in preparing the financial statements.

	Income
	All income is recognised in the Statement of financial activities once the charitable company has entitlement to the funds, it is probable that the income will be received and and the amount can be measured reliably.

	Expenditure
	Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charitable company to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

	Tangible fixed assets
	Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter.

	Plant and machinery etc.:
	Fixtures & fittings	-	15% reducing balance

11


Caerwent Playing Fields Association Limited
(limited by guarantee)
Notes to the financial statements - continued
for the year ended 31 December 2025
2	Accounting policies - continued

	Stocks
	Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

	Fund accounting
	Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

	Restricted funds can only be used for particular restricted purposes within the objects of the charitable company. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

	Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

3	Income from donations and legacies

		2025	2024
		Unrestricted funds	Total funds
		£	£
	Gifts	(1)	-
	Donations	-	27
	Grants from Community Council	2,500	2,000
		2,499	2,027

	An analysis of grants received included as income from donations and legacies is as follows:

		2025	2024
		£	£
	Caerwent Community Coucil	2,500	-


12


Caerwent Playing Fields Association Limited
(limited by guarantee)
Notes to the financial statements - continued
for the year ended 31 December 2025

6	Expenditure on raising funds - continued

	Other trading activities
		2025	2024
		Unrestricted funds	Total funds
		£	£
	Cost of sales	-	70
	Other costs	16,653	9,327
	Depreciation of fixed assets	1,280	720
	Interest payable and similar charges	(29)	60
	Support costs	25,277	-
		43,181	10,177

	Fundraising events £7,035 Bar costs £6,421 Newsletter publication & distribution costs £3,196 Support costs £26,535

	Investment management costs
		2025	2024
		Unrestricted funds	Total funds
		£	£
	Other costs	7	-
	Support costs	-	12,837
		7	12,837

	Aggregate amounts	44,274	23,151


7	Support costs

	Support costs, grouped by function, are apportioned to activities as follows:
		Managem’t	Other
		£	£
	Other trading activities	716	5,501
	Investment management costs	-	-
		716	5,501


14


Caerwent Playing Fields Association Limited
(limited by guarantee)
Notes to the financial statements - continued
for the year ended 31 December 2025

7	Support costs - continued

			2025	2024
		Governance costs	Total	Total
		£	£	£
	Other trading activities	19,060	25,277	-
	Investment management costs	-	-	-
		19,060	25,277	12,837

	Support costs, grouped by function, are analysed as follows:
			Managem’t	Other
			£	£
	Other costs		716	5,501

			2025	2024
		Governance costs	Total	Total
		£	£	£
	Other costs	19,060	25,277	12,837


8	Independent examiner’s remuneration

			2025	2024
			£	£
	Fees paid to the charitable company’s independent examiner for:
	Independent examination of the charitable company’s annual accounts		768	-


9	Trustees’ remuneration and expenses

	The trustees did not receive any remuneration or other benefits in either year.

	Trustees’ expenses

	No trustee was reimbursed for expenses incurred in either year.

10	Employees

	During the year the average number of employees was Nil (2024 - Nil).

	No employees received emoluments exceeding £60,000 in either year.

15


Caerwent Playing Fields Association Limited
(limited by guarantee)
Notes to the financial statements - continued
for the year ended 31 December 2025

12	Tangible fixed assets - continued

	Net book value
	At 31 December 2025				7,252

	At 31 December 2024				4,078


13	Stocks

				2025	2024
				£	£
	Finished goods and goods for resale			280	280


14	Debtors

				2025	2024
				£	£
	Prepayments and accrued income			-	67


15	Cash at bank and in hand

				2025	2024
				£	£
	Bank deposit accounts			59,013	63,035
	Cash in hand			[IX_ITEM_PLACEHOLDER191_OPEN_TAG_CashInHandPY]1,095[IX_ITEM_PLACEHOLDER191_CLOSE_TAG_CashInHandPY]	[IX_ITEM_PLACEHOLDER192_OPEN_TAG_CashInHandPY]3,195[IX_ITEM_PLACEHOLDER192_CLOSE_TAG_CashInHandPY]
				[IX_ITEM_PLACEHOLDER193_OPEN_TAG_CashAtBankAndOnHandCY]60,108[IX_ITEM_PLACEHOLDER193_CLOSE_TAG_CashAtBankAndOnHandCY]	[IX_ITEM_PLACEHOLDER194_OPEN_TAG_CashAtBankAndOnHandPY]66,230[IX_ITEM_PLACEHOLDER194_CLOSE_TAG_CashAtBankAndOnHandPY]


16	Creditors: amounts falling due within one year

				2025	2024
				£	£
	Accruals and deferred income			968	1,424


17	Movement in funds

		At 1 January 2025	Income	Expenditure	At 31 December 2025
		£	£	£	£
	Unrestricted funds
	General fund	69,231	41,715	(44,274)	66,672

17


Caerwent Playing Fields Association Limited
(limited by guarantee)
Notes to the financial statements - continued
for the year ended 31 December 2025

17	Movement in funds - continued

	Comparatives for movement in funds

		At 1 January 2024	Income	Expenditure	At 31 December 2024
		£	£	£	£
	Unrestricted funds
	General fund	59,173	33,209	(23,151)	69,231

		At 1 January 2024	Income	Expenditure	At 31 December 2024
		£	£	£	£
	Total funds	59,173	33,209	(23,151)	69,231


18	Analysis of net assets

	At 31 December 2025
					Unrestricted funds
					£
	Fixed assets
	Tangible fixed assets				7,252

	Current assets
	Stocks				280
	Cash at bank and in hand				[IX_ITEM_PLACEHOLDER213_OPEN_TAG_CashAtBankAndOnHandCY]60,108[IX_ITEM_PLACEHOLDER213_CLOSE_TAG_CashAtBankAndOnHandCY]
					60,388

	Creditors: amounts falling due within one year				(968)

	Net current assets				59,420

	Total assets less current liabilities				66,672

	Net assets				66,672


18


	Company registration number:	06677042
	Charity registration number:	1142227

	Annual report and unaudited financial statements
	for the year ended 31 December 2025
	for
	Caerwent Playing Fields Association Limited
	(limited by guarantee)


	Caerwent Playing Fields Association Limited
	(limited by guarantee)
	Contents page
	for the year ended 31 December 2025

		Page
	Trustees' report	1
	Independent examiner’s report to the trustees of Caerwent Playing Fields Association Limited	7
	Statement of financial activities	8
	Balance sheet	9
	Notes to the financial statements	11


	Caerwent Playing Fields Association Limited
	(limited by guarantee)
	Balance sheet - continued
	as at 31 December 2025

	These financial statements were approved by the Board of trustees and authorised for issue on 3 September 2026 and signed on its behalf by:

	Mrs C Morris, Trustee
	3 September 2026

	10