Company Registration Number: 01292114
FOR THE YEAR ENDED 31 DECEMBER 2025
EXELBY SERVICES LIMITED
COMPANY INFORMATION
EXELBY SERVICES LIMITED
CONTENTS
EXELBY SERVICES LIMITED
STRATEGIC REPORT
FOR THE YEAR ENDED 31 DECEMBER 2025
The directors present their strategic report, directors' report and the financial statements for the year ended 31 December 2025.
Exelby Services Limited operates five service stations based throughout the North of England and continues to be one of the largest independent bunkering suppliers in the country.
The continuous redevelopment of all five sites will ensure that the sites are up to date and will continue to attract new customers.
In the reporting period we have shown profitability and cash generation through difficult trading conditions. The Directors do not anticipate the need for any additional borrowing in the foreseeable future.
The continuous redevelopment of all five sites will ensure that the sites are up to date and will continue to attract new customers.
In the reporting period we have shown profitability and cash generation through difficult trading conditions. The Directors do not anticipate the need for any additional borrowing in the foreseeable future.
Exelby Services Limited has a risk management process to identify, evaluate, manage and mitigate significant risks within the group. The review of the risk register forms a key part of the monthly management team meetings with executive ownership of each risk and mitigation plan.
Competitive Risk
The company competes in an open market environment. The company's customers select suppliers based on a combination of factors including price, location and facilities. The company has mitigated these risks by remaining competitive, ensuring sites are at key locations and provide the facilities required.
Credit Risk
New and potential customers are assessed by using credit referencing agencies and by taking additional references as appropriate. Existing customers are managed by regular reviews of amounts outstanding. There is not a high concentration of debt with any one customer, and the directors do not consider there to be a significant credit risk.
Liquidity Risk
The company aims to mitigate liquidity risks by managing cash generated by its operation and applying robust cash collection procedures. Finance for the new site noted earlier had already been arranged before construction commenced and this will not represent any additional risk to the company.
Future developments
The business is continuing to grow and expects an increase in turnover after the purchase of land at Carlisle which will increase the lorry park by 50 spaces.
Also the installation of both truck and car EV charging points at Carlisle and Castleford will help the business to grow.
Competitive Risk
The company competes in an open market environment. The company's customers select suppliers based on a combination of factors including price, location and facilities. The company has mitigated these risks by remaining competitive, ensuring sites are at key locations and provide the facilities required.
Credit Risk
New and potential customers are assessed by using credit referencing agencies and by taking additional references as appropriate. Existing customers are managed by regular reviews of amounts outstanding. There is not a high concentration of debt with any one customer, and the directors do not consider there to be a significant credit risk.
Liquidity Risk
The company aims to mitigate liquidity risks by managing cash generated by its operation and applying robust cash collection procedures. Finance for the new site noted earlier had already been arranged before construction commenced and this will not represent any additional risk to the company.
Future developments
The business is continuing to grow and expects an increase in turnover after the purchase of land at Carlisle which will increase the lorry park by 50 spaces.
Also the installation of both truck and car EV charging points at Carlisle and Castleford will help the business to grow.
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EXELBY SERVICES LIMITED
STRATEGIC REPORT (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2025
The directors have regard to the matters set out in section 172(1)(a) to (f) of the Companies Act 2006. Under this regulation, the directors have a duty to act in good faith and promote the long-term success of the company.
During the year, the company made several key decisions which affected the business. In making these decisions the group has had to balance the needs and requirement of its key stakeholders. These include shareholders, employees, customers, suppliers and other stakeholders such as the general public and the environment:
The company remains in close contact with customers and suppliers.
Management considers the group's carbon footprint and constantly seeks to improve its performance.
The interests of the above key stakeholders are not always totally compatible and may even be mutually exclusive at times. Therefore, the company has to constantly weigh up the needs and requirements of all key stakeholders and attempt to find the right balance where decisions may affect more than one shareholder. At all times, the company remains ethical in its dealings with key stakeholders and attempts to keep all key stakeholders informed of relevant business decisions.
In making long term decisions about the future of the group, at all times we have the requirements of our key stakeholders in mind. The board take our responsibility to ESG (Economic, Social and Corporate Governance) extremely seriously and the likely consequences of all our long-term decision-making is part of our ongoing risk management process.
The culture of the business is one of support and inclusiveness with the aim of ensuring our business is sustainable in the long run. We aim to be an equal opportunities employer at all times and deal fairly and ethically with all stakeholders. Robust procedures are in place for conflict resolution.
During the year, the company made several key decisions which affected the business. In making these decisions the group has had to balance the needs and requirement of its key stakeholders. These include shareholders, employees, customers, suppliers and other stakeholders such as the general public and the environment:
The company remains in close contact with customers and suppliers.
Management considers the group's carbon footprint and constantly seeks to improve its performance.
The interests of the above key stakeholders are not always totally compatible and may even be mutually exclusive at times. Therefore, the company has to constantly weigh up the needs and requirements of all key stakeholders and attempt to find the right balance where decisions may affect more than one shareholder. At all times, the company remains ethical in its dealings with key stakeholders and attempts to keep all key stakeholders informed of relevant business decisions.
In making long term decisions about the future of the group, at all times we have the requirements of our key stakeholders in mind. The board take our responsibility to ESG (Economic, Social and Corporate Governance) extremely seriously and the likely consequences of all our long-term decision-making is part of our ongoing risk management process.
The culture of the business is one of support and inclusiveness with the aim of ensuring our business is sustainable in the long run. We aim to be an equal opportunities employer at all times and deal fairly and ethically with all stakeholders. Robust procedures are in place for conflict resolution.
The directors have established certain key performance indicators (KPl's) which are important in monitoring the company's performance. The company's principal KPl's are fuel volume sold and margin. Fuel Volume sold has increased and gross margin has increased 2.2% during the year due to the stability in commodity prices with efficiencies in overheads being a contributing factor.
The directors do not consider there to be any additional key performance indicators not already described.
This report was approved by the board and signed on its behalf.
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EXELBY SERVICES LIMITED
DIRECTOR'S REPORT
FOR THE YEAR ENDED 31 DECEMBER 2025
The director presents his report and the financial statements for the year ended 31 December 2025.
The director is responsible for preparing the Strategic Report, the Director's Report and the financial statements in accordance with applicable law and regulations.
In preparing these financial statements, the director is required to:
∙select suitable accounting policies for the Company's financial statements and then apply them consistently;
∙make judgements and accounting estimates that are reasonable and prudent;
∙state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
∙prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.
The director is responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and to enable him to ensure that the financial statements comply with the Companies Act 2006. He is also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The profit for the year, after taxation, amounted to £4,034,514 (2024 - £3,473,301).
The company paid dividends totalling £409,422 (2024 - £273,609) during the year. No further dividends have been recommended.
The director who served during the year was:
The directors are to continue developing the company's premises in order that they advance in line with changes in consumer demand. It is anticipated that along with existing management policies there will be an effective response to the challenges of the future.
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EXELBY SERVICES LIMITED
DIRECTOR'S REPORT (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2025
The business values its relationships with its key stakeholders, placing a high reliance on integrity. Our suppliers are paid on time, our customer relationships are long term in nature and closely monitored, and the company has clearly defined policies and training on ethics.
The directors are aware of the responsibilities and concerns surrounding global warming. During the period, the directors have taken reasonable measures to ensure that the carbon footprint of the company is minimised where possible.
Future developments
The business is aiming to be carbon neutral or negative by 2030. This includes moving electricity and energy tariffs onto 100% renewable and zero carbon sources, as well as installing large scale solar generation at all 5 sites, and offsetting direct emissions with on-site and off-site tree planting. In 2024, 75% of the company's electricity usage will be zero carbon.
The business is aiming to be carbon neutral or negative by 2030. This includes moving electricity and energy tariffs onto 100% renewable and zero carbon sources, as well as installing large scale solar generation at all 5 sites, and offsetting direct emissions with on-site and off-site tree planting. In 2024, 75% of the company's electricity usage will be zero carbon.
Information is not shown in the directors' report because it is shown in the strategic report under s414C(11 ). The strategic report includes a business review, principal risks and uncertainties and financial key performance indicators.
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EXELBY SERVICES LIMITED
DIRECTOR'S REPORT (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2025
Under section 487(2) of the Companies Act 2006, Armstrong Watson Audit Limited will be deemed to have been reappointed as auditors 28 days after these financial statements were sent to members or 28 days after the latest date prescribed for filing the accounts with the registrar, whichever is earlier.
This report was approved by the board and signed on its behalf.
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EXELBY SERVICES LIMITED
INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF EXELBY SERVICES LIMITED
We have audited the financial statements of Exelby Services Limited (the 'Company') for the year ended 31 December 2025, which comprise the Statement of Comprehensive Income, the Statement of Financial Position, the Statement of Changes in Equity, the Statement of Cash Flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).
In auditing the financial statements, we have concluded that the director's use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the director with respect to going concern are described in the relevant sections of this report.
The other information comprises the information included in the Annual Report other than the financial statements and our Auditors' Report thereon. The director is responsible for the other information contained within the Annual Report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
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EXELBY SERVICES LIMITED
INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF EXELBY SERVICES LIMITED (CONTINUED)
In our opinion, based on the work undertaken in the course of the audit:
∙the information given in the Strategic Report and the Director's Report for the financial year for which the financial statements are prepared is consistent with the financial statements; and
∙the Strategic Report and the Director's Report have been prepared in accordance with applicable legal requirements.
In the light of the knowledge and understanding of the Company and its environment obtained in the course of the audit, we have not identified material misstatements in the Strategic Report or the Director's Report.
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EXELBY SERVICES LIMITED
INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF EXELBY SERVICES LIMITED (CONTINUED)
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors' Report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
We obtained an understanding of laws and regulations that affect the company, focusing on those that had a direct effect on the financial statements or that had a fundamental effect on its operations. Key laws and regulations that we identified included the UK Companies Act, tax legislation and occupational health and employment legislation.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditors' Report.
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EXELBY SERVICES LIMITED
INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF EXELBY SERVICES LIMITED (CONTINUED)
This report is made solely to the Company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the Company's members those matters we are required to state to them in an Auditors' Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Company's members, as a body, for our audit work, for this report, or for the opinions we have formed.
for and on behalf of
Chartered Accountants & Statutory Auditors
Northallerton
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EXELBY SERVICES LIMITED
STATEMENT OF COMPREHENSIVE INCOME
FOR THE YEAR ENDED 31 DECEMBER 2025
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EXELBY SERVICES LIMITED
REGISTERED NUMBER: 01292114
STATEMENT OF FINANCIAL POSITION
AS AT 31 DECEMBER 2025
The financial statements were approved and authorised for issue by the board and were signed on its behalf by:
The notes on pages 15 to 29 form part of these financial statements.
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EXELBY SERVICES LIMITED
STATEMENT OF CHANGES IN EQUITY
FOR THE YEAR ENDED 31 DECEMBER 2025
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EXELBY SERVICES LIMITED
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 31 DECEMBER 2025
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EXELBY SERVICES LIMITED
ANALYSIS OF NET DEBT
FOR THE YEAR ENDED 31 DECEMBER 2025
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
Exelby Services Limited is a private company limited by shares and was incorporated in the United Kingdom. The company's registered number is 01292114 and its registered office is Coneygarth House, Leases Road, Northallerton, North Yorkshire, DL7 9FE. Exelby Services Limited provides forecourt services within the North East of England and Cumbria.
2.Accounting policies
The financial statements have been prepared under the historical cost convention unless otherwise specified within these accounting policies and in accordance with Financial Reporting Standard 102, the Financial Reporting Standard applicable in the UK and the Republic of Ireland and the Companies Act 2006.
The following principal accounting policies have been applied:
At the time of approving these financial statements, the directors have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. Thus the directors continue to adopt the going concern basis of accounting in preparing the financial statements.
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
2.Accounting policies (continued)
Grants of a revenue nature are recognised in the Statement of Comprehensive Income in the same period as the related expenditure.
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
2.Accounting policies (continued)
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
2.Accounting policies (continued)
Depreciation is charged so as to allocate the cost of assets less their residual value over their estimated useful lives, using the methods listed below.
Depreciation is provided on the following basis:
The assets' residual values, useful lives and depreciation methods are reviewed, and adjusted prospectively if appropriate, or if there is an indication of a significant change since the last reporting date.
Gains and losses on disposals are determined by comparing the proceeds with the carrying amount and are recognised in profit or loss.
Where heritage assets have been purchased, they are initially recognised at cost. After recognition, under the revaluation model, heritage assets are measured at fair value. Any reliable valuation technique to estimate the fair value of a heritage asset may be used, however it must reflect any particular historic or heritage qualities inherent in the asset being valued, meaning that depreciated replacement cost may not be an applicable technique in all circumstances.
Depreciation is not provided for, on the grounds that the asset has an indefinite useful life.
Depreciation is not provided for, on the grounds that the asset has an indefinite useful life.
At each reporting date, stocks are assessed for impairment. If stock is impaired, the impairment loss is recognised immediately in the profit and loss.
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
2.Accounting policies (continued)
The Company has elected to apply the provisions of Section 11 “Basic Financial Instruments” of FRS 102 to all of its financial instruments.
The methods and significant assumptions used to ascertain the fair value of £x and fair value movement of £x included in the profit / loss for the year are [enter text here].
The Company uses derivatives to [insert detail of nature and extent]. Significant terms and conditions that may affect the amount, timing and certainty of future cash flows include [enter text here].
Derecognised assets/liabilities
Derecognition of financial instruments
The Company only enters into basic financial instrument transactions that result in the recognition of financial assets and liabilities like trade and other debtors and creditors, loans from banks and other third parties, loans to related parties and investments in ordinary shares.
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
2.Accounting policies (continued)
Judgements and estimates are continually evaluated and are based on historical experiences and other factors, including expectations of future events that are believed to be reasonable under circumstances.
Key sources of estimation uncertainty
The directors consider that the following estimates and assumptions have a significant risk of resulting in a material adjustment to the carrying amounts of assets and liabilities within the next financial year:
Fair value of investments
Investments are measured at market value at the balance sheet date. Where quoted market prices are available, these are used as the basis for valuation. Where market prices are not readily available, judgement is required in estimating fair value by reference to available financial information, recent transactions and other relevant evidence.
Fair value of heritage assets
Heritage assets are measured at fair value. The valuation of these assets involves estimation, including assumptions over condition, market demand, rarity and comparable market evidence.
Stock net realisable value
Stock is stated at the lower of cost and net realisable value. In assessing net realisable value, the directors consider expected selling prices, stock condition, future demand and the costs necessary to make the sale.
The whole of the turnover is attributable to the principal activity of the company.
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
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EXELBY SERVICES LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2025
11.Taxation (continued)
There were no factors that may affect future tax charges.
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