REGISTERED COMPANY NUMBER: 07484712 (England and Wales)

REGISTERED CHARITY NUMBER: 1142025

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2025

for

Fox Carnival Ltd

Page

Reference and Administrative Details

1

Report of the Trustees

2

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

Notes to the Financial Statements

8

to

14

TRUSTEES

F M Salmon

C Salmon

A George-Samuels

J Constantine

C Barnett

REGISTERED OFFICE

St Johns House

16 Church Street

Bromsgrove

Worcestershire

B61 8DN

REGISTERED COMPANY NUMBER

07484712 (England and Wales)

REGISTERED CHARITY NUMBER

1142025

INDEPENDENT EXAMINER

Ground Control Business Management

St Johns House

16 Church Street

Bromsgrove

Worcestershire

B61 8DN

The Board of Trustees is pleased to present it's report together with the Financial Statements of the charitable company for the year ended 31 December 2025.

OBJECTIVES AND ACTIVITIES

The charitable company's objectives are the promotion and advancement of steelband and calypso music, including performing at events of cultural significance; and also strengthening community cohesion by holding workshops and classes to all members of society.

ACHIEVEMENTS AND PERFORMANCE

1. Executive Summary & Overview

In 2025, most of our charitable work involved delivering our main project, UFO Steelband. The year presented significant structural and health-related challenges, yet through collective teamwork, strong governance, and strategic planning, the charity navigated these obstacles, secured a vibrant new home, and delivered a rich schedule of community performances.

2. Leadership, Resilience & Governance

The early part of 2025 was marked by ongoing leadership challenges following Artistic Director and Producer Fiona Hawthorne’s major double lung transplant in April 2024. Fiona remained out of action until July 2025 during an extended recovery period, returning just in time to lead preparations for Notting Hill Carnival.

During this period of reduced leadership capacity, the charity’s prior investment in resilience and organizational planning proved vital:

Trustee Planning & Contingencies: Previous contingency planning with the Trustees for potential leadership incapacity ensured a smooth transition during Fiona's absence.

Member Leadership: Building on the "Carnival Blueprint" created in 2024, one band member stepped into a leadership role and excelled.

Ethos & Teamwork: Grounded in our core charitable aims, UFO members demonstrated exceptional teamwork, ensuring continuity and operational stability throughout the first half of the year.

3. Premises & Panyard Relocation

A major operational hurdle occurred when Christ the Saviour Church unexpectedly increased the panyard rent overnight by 660%, shifting focus under new leadership toward commercial venue hire rather than community support.

New Home in Park Royal: The charity successfully negotiated a new panyard and instrument storage facility as part of The Republic of Park Royal.

Thriving Creative Hub: The relocation placed UFO Steelband in a collaborative community alongside local artists, makers, and fellow charities.

Community Welcome: We hosted a welcome party and concert at the new panyard to introduce the band to the North Acton and Park Royal communities.

4. Community Activities, Workshops & Gigs

Despite early constraints, UFO Steelband delivered a dynamic array of performances and workshops:

Carnival & Major Events

Notting Hill Carnival: Made a triumphant return to the road. This year’s parade offered transformative inclusion for several neurodiverse participants, with one autistic player describing it as "the best day of my life."

Luton International Carnival: Featured as a major highlight, playing for most of the day and establishing a new ongoing relationship as Luton Carnival’s primary steelband.

Carnival Launch: Hosted at The Foundry in North Acton.

Civic & Community Events

Mayor of Ealing: Performed at the inaugural dinner for the New Mayor of Ealing.

Republic of Park Royal Gigs: Participated in community events, including the Acton Christmas Fair.

Cultural & Community Celebrations: Performed for the Anglo Caribbean Society and played a community gig at Osterley Park.

Educational & Charitable Outreach

Spring Hallow Special School: Conducted a workshop and concert, advancing our core commitment to inclusive music education.

Chain of Hope Half Marathon: Performed in the Royal Parks to support the runners and charity event.

Long-standing Partnerships

Chiswick Flower Market: Continued our ongoing relationship with performance gigs in May, July, and August.

5. Financial Health & Sustainability

Revenue Challenges: Due to reduced leadership capacity during the first half of the year, securing new commercial gigs and partnerships was difficult, resulting in very low income generation. Many of the gigs we played were non-paid community collaborations, which in line with our ethos and our charitable capacity, we were happy to play.

Prudent Financial Management: Expenditure exceeded income for 2025; however, thanks to funds saved from pausing participation in the 2024 Notting Hill Carnival, careful accounting enabled the charity to fully absorb the deficit and thrive.

Future Outlook: The charity remains in a stable financial position to carry forward operations into 2026.

6. Conclusion

Despite severe initial leadership challenges and an unexpected facility relocation, Fox Carnival and UFO Steelband emerged from 2025 stronger, more resilient, and more deeply integrated into the local creative community. With a permanent new panyard, empowered member leadership, and an unwavering commitment to accessibility and inclusion, we look forward to building on this momentum in 2026.

FINANCIAL REVIEW

The trustees have a reasonable expectation that the charity will continue in existence for the foreseeable future and have, therefore, used the going concern basis in preparing the financial statements.

The charity is dependent upon donations from members of the general public, from business associates, and from income generated by events. Income during the year was £13,131 (2024 - £21,259), representing a decrease compared to the prior year. However, this level of income was broadly consistent with the expenditure of £23,548 (2024 - £19,975) on charitable activities during the year.

The charity is committed to maintaining a practical balance of reserves consistent with future operating costs and ability to have available funds to support short term requirements.

FUTURE PLANS

The charity adopts a cautious and sustainable expenditure policy to support activities in pursuit of it's objectives.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Fox Carnival Ltd is a charitable company by guarantee. The charity number, company number, present Trustees (being Directors of the Company) are provided on the Legal and Administrative Information Page. The Trustees are also Directors for the purpose of company law.

Approved by order of the board of trustees on 7 October 2026 and signed on its behalf by:

C Salmon - Trustee

Independent examiner's report to the trustees of Fox Carnival Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Christopher Heeley FCA

Ground Control Business Management

St Johns House

16 Church Street

Bromsgrove

Worcestershire

B61 8DN

7 October 2026

2025

2024

Unrestricted

Total

fund

funds

Notes

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

13,131

21,259

EXPENDITURE ON

Charitable activities

Charitable Activities

23,548

19,975

NET INCOME/(EXPENDITURE)

(10,417

)

1,284

RECONCILIATION OF FUNDS

Total funds brought forward

11,561

10,277

TOTAL FUNDS CARRIED FORWARD

1,144

11,561

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

There were no other recognised gains or losses other than those stated above.

The attached notes form part of these financial statements.

2025

2024

Unrestricted

Total

fund

funds

Notes

£

£

FIXED ASSETS

Tangible assets

6

347

744

CURRENT ASSETS

Cash at bank

3,317

13,277

CREDITORS

Amounts falling due within one year

7

(2,520

)

(2,460

)

NET CURRENT ASSETS

797

10,817

TOTAL ASSETS LESS CURRENT LIABILITIES

1,144

11,561

NET ASSETS

1,144

11,561

FUNDS

8

Unrestricted funds

1,144

11,561

TOTAL FUNDS

1,144

11,561

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 7 October 2026 and were signed on its behalf by:

C Salmon - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

a) Basis of preparation

The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 - effective 1 January 2015) - (Charities SORP FRS 102), the Companies Act 2006 and the Charities Act 2011.

The charitable company meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.

b) Going Concern

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern. The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

c) Accounting policies and estimates

The accounts present a true and fair view and no changes have been made to accounting estimates and policies during the reporting period. No material prior year errors have been identified in the reporting period.

d) Recognition of Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the income have been met, it is probable that the income will be received and that the amount can be measured reliably.

Income from government and other grants, whether "capital" grants or "revenue" grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance for the provision of specified service is deferred until the criteria for income recognition are met.

e) Grants and donations

Donated professional services and donated facilities are recognised as income when the charity has control over the item or received the service, any conditions associated with the donation have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), volunteer time is not recognised so refer to the trustees' annual report for more information about their contribution.

On receipt, donated gifts, professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

f) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

g) Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

h) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or contractive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

•Costs of raising funds comprise of trading costs and the costs incurred by the charitable company in inducing third parties to make voluntary contributions to it, as well as the cost of any activities with a fundraising purpose.

• Expenditure on charitable activities includes the costs of delivering services to further the purposes of the charity and their associated support costs.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

i) Allocation of support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the charity and it's activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities.

j) Operating Leases

Rental charges are charged on a straight line basis over the term of the lease.

k) Tangible Fixed Assets

Items of equipment are capitalised where the purchase price exceeds £1,000. Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

- Office furniture and equipment - 25% straight line

- Computer - 20% straight line

- Other fixed assets - 50% straight line

I) Debtors

Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid net of any trade discounts due.

m) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

n) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

o) Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at amortised cost using the effective interest method.

.

2.	SUPPORT COSTS

Governance

Management

costs

Totals

£

£

£

Charitable Activities

1,575

960

2,535

Support costs, included in the above, are as follows:

Management

2025

2024

Charitable

Total

Activities

activities

£

£

Insurance

678

803

Rent

500

3,250

Depreciation of tangible and heritage assets

397

397

1,575

4,450

Governance costs

2025

2024

Charitable

Total

Activities

activities

£

£

Accountancy fees

960

1,020

3.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025

2024

£

£

Depreciation - owned assets

397

397

4.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2025 nor for the year ended 31 December 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2025 nor for the year ended 31 December 2024.

5.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

fund

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

21,259

EXPENDITURE ON

Charitable activities

Charitable Activities

19,975

NET INCOME

1,284

RECONCILIATION OF FUNDS

Total funds brought forward

10,277

TOTAL FUNDS CARRIED FORWARD

11,561

6.	TANGIBLE FIXED ASSETS

Computer

equipment

£

COST

At 1 January 2025 and 31 December 2025

1,984

DEPRECIATION

At 1 January 2025

1,240

Charge for year

397

At 31 December 2025

1,637

NET BOOK VALUE

At 31 December 2025

347

At 31 December 2024

744

7.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

£

Other creditors

1,560

1,560

Accruals and deferred income

960

900

2,520

2,460

8.	MOVEMENT IN FUNDS

Net

movement

At

At 1/1/25

in funds

31/12/25

£

£

£

Unrestricted funds

General fund

11,561

(10,417

)

1,144

TOTAL FUNDS

11,561

(10,417

)

1,144

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

13,131

(23,548

)

(10,417

)

TOTAL FUNDS

13,131

(23,548

)

(10,417

)

Comparatives for movement in funds

Net

movement

At

At 1/1/24

in funds

31/12/24

£

£

£

Unrestricted funds

General fund

10,277

1,284

11,561

TOTAL FUNDS

10,277

1,284

11,561

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

21,259

(19,975

)

1,284

TOTAL FUNDS

21,259

(19,975

)

1,284

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1/1/24

in funds

31/12/25

£

£

£

Unrestricted funds

General fund

10,277

(9,133

)

1,144

TOTAL FUNDS

10,277

(9,133

)

1,144

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

34,390

(43,523

)

(9,133

)

TOTAL FUNDS

34,390

(43,523

)

(9,133

)

9.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2025.

10.	LEGAL STATUS OF THE CHARITY

The charity is a company limited by guarantee and has no share capital. Each member is liable to contribute a sum not exceeding £10 in the event of the charity been wound up.