REGISTERED COMPANY NUMBER: 02715974 (England and Wales)

REGISTERED CHARITY NUMBER: 1015084

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

FOR

PEMBROKESHIRE FEDERATION OF WOMEN'S

INSTITUTES

Page

Reference and Administrative Details

1

Report of the Trustees

2

to

3

Independent Examiner's Report

4

Statement of Financial Activities

5

Statement of Financial Position

6

to

7

Notes to the Financial Statements

8

to

14

TRUSTEES

M Bond

E Vaughan

S Wilson-Croft

A Fraser

M Haughton

P Roberts

K Wilkins

Mrs E Bearne

Mrs T Morgan

M Thomas

A Nicholson

J Thomas

COMPANY SECRETARY

Mrs N L Grieves

REGISTERED OFFICE

WI House

90 Prendergast

Haverfordwest

Pembrokeshire

SA61 2PP

REGISTERED COMPANY NUMBER

02715974 (England and Wales)

REGISTERED CHARITY NUMBER

1015084

INDEPENDENT EXAMINER

Bevan Buckland LLP

Chartered Accountants

45 High Street

Haverfordwest

Pembrokeshire

SA61 2BP

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The trustees present their report with the accounts of the Federation for the year ended 31 July 2025.

OBJECTIVES AND ACTIVITIES

Objectives and activities

The company was established to provide an organisation with the object of enabling countrywomen to take an effective part in the improvement and development of the condition of rural life and to make provisions to advance their education and citizenship, in public questions both national and international, in music, drama and other cultural subjects and also to secure instruction and training for them in all branches of agriculture, handicrafts, home economics, health and social welfare. It exists to give all women the opportunity of working together through the Women's Institute Organisation, and of putting into practice those ideals for which it stands.

Public benefit

The trustees have considered the Charity Commissions guidance on public benefit, including the guidance on fee charging. The Institute relies on the income from fees and sales to cover its operating costs. In setting the level of fees, charges and concessions, the trustees give careful consideration to the accessibility of membership for those on low incomes.

ACHIEVEMENTS AND PERFORMANCE

Achievements and performance

During the financial year, the Pembrokeshire Federation of Women's Institutes (PFWI) organised and participated in a range of activities designed to further its charitable objectives of advancing education, promoting friendship, and supporting community involvement among women throughout Pembrokeshire.

The Federation's programme of events included:

-

Brecon Mountain Railway visit

-

Dinas Daisies Inaugural Meeting

-

Bingo Night

-

Secretaries' Get-Together

-

Regular Board of Trustees (BoT) meetings

-

Hayscastle Community Event

-

Dale Walk (Kete Airfield)

-

NFWI Anniversary Drop-In

-

Crazy Golf social event

-

War Horse/Senedd visit

-

Membership Quiz (North County)

-

Annual Meeting

-

Cardiff Shopping Trip

-

Miscellany Day

-

County Road activities

These events provided educational and recreational opportunities for members, encouraged participation in community life, and supported the objectives of the National Federation of Women's Institutes. All activities were carried out in accordance with the charitable aims of the Federation and within the framework of its governing documents

FINANCIAL REVIEW

Financial review

The results of the financial year are shown in the statement of financial activities on page 5.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Federation is a company limited by guarantee (incorporated 19th May 1992), and is governed by its memorandum and articles of association.

Organisational structure

The Federation is totally dependent on the services of unpaid volunteers. The Board of Trustees consists of 12 members, with 28 members sitting on Committees. The Board of Trustees are elected at the Annual General Meeting. These members plan the Federation Programme for the entire Federation Membership. Volunteer Trustee Committee members run the Federation office on two days per week. Many of the members steward day schools, meetings and other events to help in the successful running of such; this is done on a voluntary basis.

Affiliation

The Federation is affiliated to the National Federation of Women's Institute as are the local Institutes.

Risk management

The Trustees have assessed the major risks to which the charity is exposed, and in particular those related to its operations and finances, and are satisfied that systems are in place to mitigate exposure to the major risks.

Approved by order of the board of trustees on 18 November 2025 and signed on its behalf by:

A Fraser - Trustee

Independent examiner's report to the trustees of Pembrokeshire Federation Of Women's Institutes ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Alun Evans FCA

Bevan Buckland LLP

Chartered Accountants

45 High Street

Haverfordwest

Pembrokeshire

SA61 2BP

18 November 2025

2025

2024

Unrestricted

Restricted

Total

Total

fund

fund

funds

funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Incoming resources

52,618

500

53,118

62,757

Investment income

2

1,020

-

1,020

1,129

Total

53,638

500

54,138

63,886

EXPENDITURE ON

Charitable activities

Direct charitable expenditure

47,311

-

47,311

61,727

Governance costs

2,261

-

2,261

1,649

Total

49,572

-

49,572

63,376

NET INCOME

4,066

500

4,566

510

RECONCILIATION OF FUNDS

Total funds brought forward

107,783

-

107,783

107,273

TOTAL FUNDS CARRIED FORWARD

111,849

500

112,349

107,783

2025

2024

Unrestricted

Restricted

Total

Total

fund

fund

funds

funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

7

60,750

-

60,750

62,727

CURRENT ASSETS

Stocks

8

700

-

700

30

Debtors

9

801

-

801

786

Cash at bank and in hand

53,286

500

53,786

45,490

54,787

500

55,287

46,306

CREDITORS

Amounts falling due within one year

10

(3,688

)

-

(3,688

)

(1,250

)

NET CURRENT ASSETS

51,099

500

51,599

45,056

TOTAL ASSETS LESS CURRENT LIABILITIES

111,849

500

112,349

107,783

NET ASSETS

111,849

500

112,349

107,783

FUNDS

11

Unrestricted funds

111,849

107,783

Restricted funds

500

-

TOTAL FUNDS

112,349

107,783

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 July 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 July 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 18 November 2025 and were signed on its behalf by:

A Fraser - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds it is probable that the income will be received and the amount can be measured reliably.

Income from grants whether 'capital' or 'revenue' grants, are recognised when the charity is entitled to the funds, any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Donations income includes donations and gifts that provide core funding or are of a general nature and are recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when the donor specifies it must be used in future accounting periods or the donor has imposed conditions which must be met before the charity has unconditional entitlement.

Interest on deposit funds held is included when receivable and the amount can be measured reliably by the charity which is normally upon notification of the interest paid or payable by the bank. Other investment income is recognised once it has been received.

When income has related expenditure (as with fundraising) the income and the related expenditure are reported gross in the Statement of Financial Activities.

It is not a policy of the charity to show income net of expenditure.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property

-

2% on cost

Improvements to property

-

2% on cost

Fixtures and fittings

-

10% reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The trustees have made this assessment based on reviewing financial budgets and forecasts for a period of 12 months from the date of the approval of these financial statements. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Financial instruments

The charity only has financial assets and financial liabilities or a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction and subsequently measured at their settlement value.

Debtors, with no stated interest rate and receivable within one year, are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. Prepayments are valued at the amount prepaid net of any trade discounts.

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2.	INVESTMENT INCOME

2025

2024

£

£

Deposit account interest

1,020

1,129

3.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025

2024

£

£

Depreciation - owned assets

1,977

1,407

Independent examiners fee

1,600

1,600

4.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 July 2025 nor for the year ended 31 July 2024.

Trustees' expenses

During the year the charity has paid mileage and other expenses to 5 of the members who served on the Board of Trustees totalling £775 (2024 - £1,137).

5.	STAFF COSTS

2025

2024

£

£

Gross salaries, national insurance and tax

7,932

7,675

7,932

7,675

The average monthly number of employees during the year was as follows:

2025

2024

Administrator

1

1

No employees received emoluments in excess of £60,000.

6.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

fund

£

INCOME AND ENDOWMENTS FROM

Incoming resources

62,757

Investment income

1,129

Total

63,886

EXPENDITURE ON

Charitable activities

Direct charitable expenditure

61,727

Governance costs

1,649

Total

63,376

NET INCOME

510

RECONCILIATION OF FUNDS

Total funds brought forward

107,273

TOTAL FUNDS CARRIED FORWARD

107,783

7.	TANGIBLE FIXED ASSETS

Improvements

Fixtures

Freehold

to

and

property

property

fittings

Totals

£

£

£

£

COST

At 1 August 2024 and 31 July 2025

52,701

43,760

15,015

111,476

DEPRECIATION

At 1 August 2024

22,337

11,872

14,540

48,749

Charge for year

1,054

875

48

1,977

At 31 July 2025

23,391

12,747

14,588

50,726

NET BOOK VALUE

At 31 July 2025

29,310

31,013

427

60,750

At 31 July 2024

30,364

31,888

475

62,727

8.

STOCKS

2025

2024

£

£

Stocks

700

30

9.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

£

Prepayments

801

786

10.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2025

2024

£

£

Accruals and deferred income

3,688

1,250

11.	MOVEMENT IN FUNDS

Net

movement

At

At 1.8.24

in funds

31.7.25

£

£

£

Unrestricted funds

General fund

107,783

4,066

111,849

Restricted funds

Restricted fund

-

500

500

TOTAL FUNDS

107,783

4,566

112,349

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

53,638

(49,572

)

4,066

Restricted funds

Restricted fund

500

-

500

TOTAL FUNDS

54,138

(49,572

)

4,566

Comparatives for movement in funds

Net

movement

At

At 1.8.23

in funds

31.7.24

£

£

£

Unrestricted funds

General fund

107,273

510

107,783

TOTAL FUNDS

107,273

510

107,783

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

63,886

(63,376

)

510

TOTAL FUNDS

63,886

(63,376

)

510

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At

At 1.8.23

in funds

31.7.25

£

£

£

Unrestricted funds

General fund

107,273

4,576

111,849

Restricted funds

Restricted fund

-

500

500

TOTAL FUNDS

107,273

5,076

112,349

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

£

£

Unrestricted funds

General fund

117,524

(112,948

)

4,576

Restricted funds

Restricted fund

500

-

500

TOTAL FUNDS

118,024

(112,948

)

5,076

Restricted funds

During the year, the charity received £500 from the Waterloo Foundation towards the campaign Not In My Name. This is a campaign to end violence against women. This grant had not been spent at the end of the financial period.

12.	CONTINGENT LIABILITIES

There were no contingent liabilities as at 31 July 2025 (2024 - nil).

13.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2025.

14.	MEMBERS GUARANTEE

The company is limited by guarantee and in the event of the winding up of the company the liability of each member will not exceed £1.

15.	INCORPORATION

The company is incorporated under the Companies Act 2006 and registered in England and Wales. It is also registered with the Charity Commission.