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Registration number: 04836249

Quills Office Supplies Limited

Annual Report and Unaudited Financial Statements

for the Year Ended 31 July 2025

 

Quills Office Supplies Limited

Contents

Company Information

1

Statement of Financial Position

2 to 3

Notes to the Unaudited Financial Statements

4 to 13

 

Quills Office Supplies Limited

Company Information

Directors

A Efstathiou

A M Benbow

T C Davinson

Company secretary

A M Benbow

Registered office

Salatin House
Cedar Road
Sutton
Surrey
SM2 5DA

Accountants

Shaw Gibbs Limited Salatin House
19 Cedar Road
Sutton
Surrey
SM2 5DA

 

Quills Office Supplies Limited

(Registration number: 04836249)
Statement of Financial Position as at 31 July 2025

Note

2025
£

2024
£

Non current assets

 

Intangible assets

4

247,521

215,566

Property, Plant and Equipment

5

3,990

1,920

 

251,511

217,486

Current assets

 

Inventories

6

66,275

64,471

Receivables

7

1,354,913

713,488

Cash at bank and in hand

 

81,942

117,763

 

1,503,130

895,722

Payables: Amounts falling due within one year

8

(1,324,838)

(731,684)

Net current assets

 

178,292

164,038

Total assets less current liabilities

 

429,803

381,524

Payables: Amounts falling due after more than one year

8

-

(120,000)

Provisions for liabilities

(62,878)

(54,139)

Net assets

 

366,925

207,385

Equity

 

Called up share capital

9

156

156

Capital redemption reserve

44

44

Retained earnings

366,725

207,185

Shareholders' funds

 

366,925

207,385

 

Quills Office Supplies Limited

(Registration number: 04836249)
Statement of Financial Position as at 31 July 2025 (continued)

For the financial year ending 31 July 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These financial statements have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime. As permitted by section 444 (5A) of the Companies Act 2006, the directors have not delivered to the registrar a copy of the Income Statement.

The financial statements of Quills Office Supplies Limited were approved and authorised for issue by the Board on 13 November 2025 and signed on its behalf by:
 

.........................................

A Efstathiou
Director

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025

1

General information

Quills Office Supplies Limited (the 'company') is a private company limited by share capital, registered in England and Wales under the Companies Act. The address of the registered office is given on page 1. The nature of the company’s operations and its principal activities are set out in the directors' report on page 2.

2

Accounting policies

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

These financial statements have been prepared in accordance with Financial Reporting Standard 102 Section 1A - 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.

Basis of preparation

These financial statements have been prepared using the historical cost convention except that as disclosed in the accounting policies certain items are shown at fair value.

The functional currency of the company is considered to be pound sterling (£) because that is the currency of the primary economic environment in which the company operates. The financial statements are presented in pound sterling (£).

Going concern

Revenue recognition

Revenue comprises the fair value of the consideration received or receivable for the sale of goods and provision of services in the ordinary course of the company’s activities. Revenue is shown net of sales/value added tax, returns, rebates and discounts.

The company recognises revenue when:
The amount of revenue can be reliably measured;
it is probable that future economic benefits will flow to the entity;
and specific criteria have been met for each of the company's activities.

Tax

The tax expense for the period comprises current tax. Tax is recognised in the Statement of Income and Retained Earnings, except that a change attributable to an item of income or expense recognised as other comprehensive income is also recognised directly in other comprehensive income.

The current income tax charge is calculated on the basis of tax rates and laws that have been enacted or substantively enacted by the reporting date in the countries where the company operates and generates taxable income.

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

2

Accounting policies (continued)

Deferred income tax is recognised on temporary differences arising between the tax bases of assets and liabilities and their carrying amounts in the financial statements and on unused tax losses or tax credits in the Company. Deferred income tax is determined using tax rates and laws that have been enacted or substantively enacted by the reporting date.

The carrying amount of deferred tax assets are reviewed at each reporting date and a valuation allowance is set up against deferred tax assets so that the net carrying amount equals the highest amount that is more likely than not to be recovered based on current or future taxable profit. Deferred tax is measured at the rates that are expected to apply in the periods when the timing differences are expected to reverse, based on the tax rates and law enacted at the balance sheet date.

Property, Plant and Equipment

Property, Plant and Equipment are stated in the statement of financial position at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

The cost of property, plant and equipment includes directly attributable incremental costs incurred in their acquisition and installation.

Depreciation is charged so as to write off the cost of assets, other than land and properties under construction over their estimated useful lives, as follows:

Asset class

Depreciation method and rate

Office equipment

33% straight line

Furniture and fittings

25% straight line

Leasehold property improvements

20% straight line

Business combinations

Acquisitions of businesses are accounted for using the purchase method. The cost of the business combination is measured at the aggregate of the fair values (at the date of exchange) of assets given, liabilities incurred or assumed plus costs directly attributable to the business combination.

Any excess of the cost of the business combination over the acquirer's interest in the net fair value of the identifiable assets and liabilities is recognised as goodwill. If the net fair value of the identifiable assets and liabilities exceeds the cost of the business combination the excess is recognised separately on the face of the statement of financial position immediately below goodwill.

Goodwill

Goodwill arising on the acquisition of an entity represents the excess of the cost of acquisition over the company’s interest in the net fair value of the identifiable assets, liabilities and contingent liabilities of the entity recognised at the date of acquisition. Goodwill is initially recognised as an asset at cost and is subsequently measured at cost less accumulated amortisation and accumulated impairment losses. Goodwill is held in the currency of the acquired entity and revalued to the closing rate at each reporting period date. Goodwill is amortised over its useful life, which shall not exceed ten years if a reliable estimate of the useful life cannot be made.

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

2

Accounting policies (continued)

Intangible assets

Separately acquired trademarks and licences are shown at historical cost.

Trademarks, licences (including software) and customer-related intangible assets acquired in a business combination are recognised at fair value at the acquisition date.

Trademarks, licences and customer-related intangible assets have a finite useful life and are carried at cost less accumulated amortisation and any accumulated impairment losses.

Amortisation

Amortisation is provided on intangible assets so as to write off the cost, less any estimated residual value, over their useful life as follows:

Asset class

Amortisation method and rate

Goodwill

3-10 years

Contracts

3-10 years

Business information and records

3-10 years

Third party and Business intellectual property rights

3-10 years

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Receivables

Receivables are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Receivables are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the Company will not be able to collect all amounts due according to the original terms of the receivables.

Inventories

Inventories are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost is determined using the first-in, first-out (FIFO) method.

The cost of finished goods and work in progress comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the inventories to their present location and condition. At each reporting date, inventories are assessed for impairment. If inventories are impaired, the carrying amount is reduced to its selling price less costs to complete and sell; the impairment loss is recognised immediately in profit or loss.

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

2

Accounting policies (continued)

Payables

Payables are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the Company does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Payables are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Borrowings

Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the income statement over the period of the relevant borrowing.

Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.

Borrowings are classified as current liabilities unless the company has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.

Share capital

Ordinary shares are classified as equity. Equity instruments are measured at the fair value of the cash or other resources received or receivable, net of the direct costs of issuing the equity instruments. If payment is deferred and the time value of money is material, the initial measurement is on a present value basis.

Dividends

Dividend distribution to the company’s shareholders is recognised as a liability in the financial statements in the reporting period in which the dividends are declared.

Defined contribution pension obligation

A defined contribution plan is a pension plan under which fixed contributions are paid into a pension fund and the company has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised as employee benefit expense when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

Financial instruments

The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

3

Staff numbers

The average number of persons employed by the company (including directors) during the year, was 26 (2024 - 25).

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

4

Intangible assets

Goodwill
 £

Business information and records
 £

Contracts
 £

Internally generated software development costs
 £

Total
£

Cost

At 1 August 2024

972,180

26,647

20,002

12,005

1,030,834

Additions acquired separately

73,750

-

-

-

73,750

At 31 July 2025

1,045,930

26,647

20,002

12,005

1,104,584

Amortisation

At 1 August 2024

763,528

19,733

20,002

12,005

815,268

Amortisation charge

40,931

864

-

-

41,795

At 31 July 2025

804,459

20,597

20,002

12,005

857,063

Carrying amount

At 31 July 2025

241,471

6,050

-

-

247,521

At 31 July 2024

208,652

6,914

-

-

215,566

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

5

Property, Plant and Equipment

Furniture, fittings and equipment
 £

Motor vehicles
 £

Leasehold property improvements
 £

Total
£

Cost

At 1 August 2024

39,891

-

11,518

51,409

Additions

1,160

2,000

-

3,160

At 31 July 2025

41,051

2,000

11,518

54,569

Depreciation

At 1 August 2024

37,971

-

11,518

49,489

Charge for the year

840

250

-

1,090

At 31 July 2025

38,811

250

11,518

50,579

Carrying amount

At 31 July 2025

2,240

1,750

-

3,990

At 31 July 2024

1,920

-

-

1,920

6

Inventories

2025
£

2024
£

Other inventories

66,275

64,471

7

Receivables

2025
£

2024
£

Trade receivables

1,336,411

695,796

Other receivables

500

-

Prepayments

18,002

17,692

1,354,913

713,488

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

8

Creditors

Payables: amounts falling due within one year

2025
£

2024
£

Due within one year

Bank loan

573,635

120,000

Trade payables

545,717

472,826

Corporation tax

85,790

75,860

Social security and other taxes

114,696

55,461

Other payables

-

2,537

Accruals

5,000

5,000

1,324,838

731,684

Payables: amounts falling due after more than one year

2025
£

2024
£

Due after one year

Bank loan

-

120,000

9

Share capital and reserves

Allotted, called up and fully paid shares

2025

2024

No.

£

No.

£

A Ordinary shares of £1 each

64

64

64

64

B Ordinary shares of £1 each

78

78

78

78

C Ordinary shares of £1 each

14

14

14

14

156

156

156

156

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

9

Share capital and reserves (continued)

Shareholder Rights

The holders of the 'B' Ordinary shares are not entitled to receive notice of, or attend or vote at any general meeting of the company.

The 'A' Ordinary shares, 'B' Ordinary shares and 'C' Ordinary shares rank pari passu in all other respects except that different rates of dividends may be declared on each class and dividends may be
declared for one class of share and not for the other classes.

Reserves

The retained earnings reserve represents cumulative profit or losses net of dividends paid and other adjustments.
 

10

Dividends

   

2025

 

2024

   

£

 

£

Interim dividend of £2,142.86 (2024 - £3,571.43) per C Ordinary share

 

30,000

 

50,000

         

11

Related party transactions

Summary of transactions with other related parties

The company is a wholly owned subsidiary member of its group and has therefore taken advantage of the provisions of Section 33. 1A of FRS 102 the "The Financial Reporting Standard applicable in the UK and Republic of Ireland" not to disclose transactions with entities that are wholly owned members
of the group.

 

Quills Office Supplies Limited

Notes to the Unaudited Financial Statements
for the Year Ended 31 July 2025 (continued)

12

Parent and ultimate parent undertaking

The company's immediate and ultimate parent is Quills Office Solutions Group Limited, incorporated in England and Wales.

The financial statements of the parent company, are available upon request from Salatin House, 19 Cedar Road, Sutton, Surrey, SM2 5DA.