Kiveton Park and Wales Village Hall - Charities report

REGISTERED COMPANY NUMBER: 06212268 (England and Wales)

REGISTERED CHARITY NUMBER: 1122196

Trustees' Report and

Financial Statements for the Year Ended 31 March 2025

for

Kiveton Park and Wales Village Hall

Page

Reference and Administrative Details

1

Trustees' Report

2

to

4

Independent Examiner's Report

5

Statement of Financial Activities

6

Balance Sheet

7

Notes to the Financial Statements

8

to

13

TRUSTEES

Mrs J Drakett Chair

Mr J Holden Trustee

Mrs K A Stanley Vice Chair Trustee (resigned 11.9.25)

Mrs A L Armitage-Griffiths Trustee (resigned 2.8.25)

Mrs H E Carline Trustee

Mrs H M Phoenix Treasurer Trustee

Miss J Reilly Trustee

COMPANY SECRETARY

REGISTERED OFFICE

Walesmoor Avenue

Kiveton Park

Sheffield

S26 5RF

REGISTERED COMPANY NUMBER

06212268 (England and Wales)

REGISTERED CHARITY NUMBER

1122196

INDEPENDENT EXAMINER

M Ahmed & Co Accountants Ltd

Chartered Accountants

83 Park Road

Chilwell

Nottingham

NG9 4DE

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the organisation are to provide a village hall for use of the inhabitants of the parish of Wales and the surrounding area in the county of South Yorkshire without distinction of political, religious, or other opinions including use for meetings, lectures, classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life of said inhabitants.

ACHIEVEMENT AND PERFORMANCE

Charitable and Fundraising activities

As with most charities survival is a real issue, every year brings new challenges for our depleted board of trustees. The cost of services has soared, especially utilities, insurance and wages. Our accounts show how difficult it has been this year.

Of the different income streams, the income from the Lamp & Pony Bar and the associated help in the form of Gift Aid has suffered the most. For the fifth year, no Gift Aid has been received as no profit has been made by the Lamp & Pony. Increased payroll and operating costs have resulted in them also not being able to pay any rent for the whole year.

We need to attract new classes to replace ones who have left - to say it has been a year of swings and roundabouts is an understatement.

In line with our principles we like to keep a balance of classes, with educational, fitness and well being and social activities for all ages including children, whilst making sure we leave enough time and space for parties and celebrations of all kinds, in particular children's parties which since Covid have become a key part in socialisation of children born through this time.

We continue to support and raise money for charities. This year we have supported the local Horse and Pony Trust, Dragonfly Cancer Trust and "all for Giselle" fundraiser (severe form of cancer) as well as MacMillan Cancer, and

an Art Exhibition for our local artists; at the same, raising money for our own events through second hand book sales and printing services. Through these efforts, we were able to to continue to provide events for families over Easter, Halloween and Christmas.

As the Board of Trustees gets older so does the building which will need investment to help secure another 15 years of continuous service to the community.

After countless appeals we are still waiting for new blood to reach us by way of additional trustees and volunteers.

Fundraising activities

We continue to support local community groups and charities (local primary schools, animal welfare groups, children's events, whenever we can.

We are extremely conscious of the economic impact on the community and try and keep our events affordable whilst raising funds.

Christmas this year was extremely successful we look forward to replicating this next year. Annual Halloween, Bonfire and Easter events were also well supported, however we are limited by the resources we have available to undertake events which adds pressure on to us all.

FINANCIAL REVIEW

Financial position

The results for the period are shown on page 6 - 7.

Donations of £1,352 were broadly the same as 2023/24 - £1,080. There were no gift aid payments from the Lamp & Pony again in 2024-25 (2023/24 £nil).

£38,619 (2023/24 - £29,204) income was received from charitable activities. The increase was due to higher income from room hire and £3,050 of services provided to the Lamp and Pony (included in Misc Income).

Other trading activities represent income from gaming machine takings, raffle/other ticket sales and Renewable Heat Incentive (RHI) payments. The £7,348 decrease from 2023-24 is mainly due to a reduction in the RHI income from £8,714 in 2023-24 to £2,371 in 2024-25 which was due to a combination of demand and rates.

Investment income is bank interest, rent from the Lamp & Pony and rent from hire of a room to a Physio. Income was in line with 2023-24.

Total costs excluding depreciation of £70,856 are 4% higher than than 2023/24 - £67,829 due to inflationary pressures. The 2024-25 figures also include a £14,925 (2023-24 - £13,960) provision for bad debts relating to the rent from the Lamp & Pony.

Depreciation of £21,997 represents the writing down of the land and buildings and plant and machinery over time. The £21,997 charge was the same as in 2023-24.

Overall, excluding depreciation, expenditure was £8,074 (2023/24 - £7,549) more than income. This was funded from reserves.The excess of expenditure over income is mainly due to the provisions against the income from the Lamp and Pony.

Principal funding sources

The main sources of funding are the hire of facilities at the hall for regular private functions, community group classes, fund raising events, and donations received from The Lamp and Pony bar. There are no outstanding funding applications at the present time.

Investment policy and objectives

The Village Hall is a very young company and is not yet at the stage of having funds to invest.

Reserves policy

The Management Committee is aware, and has a policy, that unrestricted funds held by the charity and not committed or invested in tangible fixed assets should be between 3 and 6 months of expenditure.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The organisation is a charitable company limited by guarantee, incorporated on 13 April 2007 and registered as a charity on 7 January 2008. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under the Articles of Association. In the event of the company being wound up members are required to contribute £10 each only. The company is exempt from the requirement to include 'limited' in the name.

Recruitment and appointment of new trustees

The directors of the company are also charity trustees for the purposes of charity law. The Articles require a minimum of five and a maximum of nine trustees. Any vacant positions may be filled by co-option throughout the year. One quarter of the trustees must retire at each AGM, the longest serving to retire first, and may offer themselves for re-election if qualified. A retiring trustee may offer themselves for re-election for a maximum of two consecutive terms.

Organisational structure

The Village Hall has a Management Committee of up to 9 trustees who meet monthly and are responsible for the strategic direction and policy of the charity. At present the committee has 5 trustees as itemised under Company Information above. The Management Committee is responsible for all decision making and direction of the business.

The Chairperson has overall control on all the final decisions after liaising with, and agreement from, all trustees. The Chairperson will use their authority on any issues that are unable to be agreed upon.

There are currently 2 part time employees working at the village hall. All work in the area of support services.

Induction and training of new trustees

New Trustees are invited to attend a short induction training session following their appointment. This is usually led by the Chair. Trustees are given an induction pack to include:

" The operational framework for the Company

" A copy of the Memorandum and Articles of Association

" The Charity Commission's publication - "The Essential Trustee"

" The latest published accounts

" A skills checklist in order to identify what skills they can bring to the organisation.

" The Trustees Code of Conduct

In addition trustees are encouraged to attend any appropriate training identified throughout the year.

Trustees are made aware on appointment that if the Village Hall gets in financial difficulties then their financial liability is limited to £10.

Risk management

The Management Committee is responsible for risk management issues. Risks are reviewed and policies put in place to minimise risks in all areas.

INDEPENDENT EXAMINER

The Management Committee has agreed to re-appoint M Ahmed & Co Accountants Ltd as accountants and independent examiners of the financial statements.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 22 October 2025 and signed on its behalf by:

Mrs J Drakett - Trustee

Independent examiner's report to the trustees of Kiveton Park and Wales Village Hall ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Maqbool Ahmed

M Ahmed & Co Accountants Ltd

Chartered Accountants

83 Park Road

Chilwell

Nottingham

NG9 4DE

22 October 2025

31.3.25

31.3.24

Unrestricted

Restricted

Total

fund

funds

Notes

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

2

1,352

-

1,352

1,080

Charitable activities

Room hire income

31,575

-

31,575

25,857

Catering Services

1,263

-

1,263

1,409

Miscellaneous income

3,889

-

3,889

268

Events & entertainment

1,860

-

1,860

1,627

Membership fees

32

-

32

43

Other trading activities

3

4,134

-

4,134

11,482

Investment income

4

18,677

-

18,677

18,514

Total

62,782

-

62,782

60,280

EXPENDITURE ON

Charitable activities

Cost of sale

1,642

-

1,642

1,511

Administration Expenses

16,059

-

16,059

15,698

Establishment Expenses

35,147

-

35,147

33,564

Legal & Professional Expenses

3,083

-

3,083

3,096

Fixed Asset costs

-

21,997

Other

14,925

-

14,925

13,960

Total

70,856

21,997

92,853

89,826

NET INCOME/(EXPENDITURE)

(8,074

)

(21,997

)

(30,071

)

(29,546

)

RECONCILIATION OF FUNDS

Total funds brought forward

68,861

623,895

692,756

722,302

TOTAL FUNDS CARRIED FORWARD

60,787

601,898

662,685

692,756

31.3.25

31.3.24

Unrestricted

Restricted

Total

fund

funds

Notes

£

FIXED ASSETS

Tangible assets

9

-

601,899

623,895

CURRENT ASSETS

Debtors

10

805

-

805

-

Cash at bank and in hand

60,291

-

60,291

68,886

61,096

-

61,096

68,886

CREDITORS

Amounts falling due within one year

11

(309

)

(1

)

(310

)

(25

)

NET CURRENT ASSETS

60,787

(1

)

60,786

68,861

TOTAL ASSETS LESS CURRENT LIABILITIES

60,787

601,898

662,685

692,756

NET ASSETS

60,787

601,898

662,685

692,756

FUNDS

13

Unrestricted funds

60,787

68,861

Restricted funds

601,898

623,895

TOTAL FUNDS

662,685

692,756

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 22 October 2025 and were signed on its behalf by:

Mrs J Drakett - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

These costs are incurred by the charity in the delivery of its activities and services for beneficiaries.

It includes both costs that can be allocated direct to such activities and those costs of an indirect nature necessary to support them.

Governance costs

This includes those costs associated with meeting the constitutional and statutory requirements of the charity, and include the audit fees and costs linked with the strategic management of the charity.

All costs are allocated between the categories of the SoFA on a basis designed to reflect the use of

the resource. Costs relating to a particular activity are allocated directly, other are apportioned on an

appropriate basis.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property

-

2% on cost

Plant and machinery

-

10% on cost

Fixtures and fittings

-

10% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.	DONATIONS AND LEGACIES

31.3.25

31.3.24

£

Gifts and donations

1,252

641

Grants

100

439

1,352

1,080

3.	OTHER TRADING ACTIVITIES

31.3.25

31.3.24

£

Machine Takings

1,263

2,267

Ticket sales

500

501

RHI income

2,371

8,714

4,134

11,482

4.	INVESTMENT INCOME

31.3.25

31.3.24

£

Rents received

17,760

17,660

Deposit account interest

917

854

18,677

18,514

5.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.25

31.3.24

£

Depreciation - owned assets

21,996

21,997

6.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

7.	STAFF COSTS

The average monthly number of employees during the year was as follows:

31.3.25

31.3.24

Administration, cleaning and general

1

2

No employees received emoluments in excess of £60,000.

8.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted

Restricted

Total

fund

funds

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

1,080

-

1,080

Charitable activities

Room hire income

25,857

-

25,857

Catering Services

1,409

-

1,409

Miscellaneous income

268

-

268

Events & entertainment

1,627

-

1,627

Membership fees

43

-

43

Other trading activities

11,482

-

11,482

Investment income

18,514

-

18,514

Total

60,280

-

60,280

EXPENDITURE ON

Charitable activities

Cost of sale

1,511

-

1,511

Administration Expenses

15,698

-

15,698

Establishment Expenses

33,564

-

33,564

Legal & Professional Expenses

3,096

-

3,096

Fixed Asset costs

-

21,997

Other

13,960

-

13,960

Total

67,829

21,997

89,826

NET INCOME/(EXPENDITURE)

(7,549

)

(21,997

)

(29,546

)

RECONCILIATION OF FUNDS

Total funds brought forward

76,410

645,892

722,302

TOTAL FUNDS CARRIED FORWARD

68,861

623,895

692,756

9.	TANGIBLE FIXED ASSETS

Fixtures

Freehold

Plant and

and

property

machinery

fittings

Totals

£

COST

At 1 April 2024 and 31 March 2025

1,034,571

3,305

61,586

1,099,462

DEPRECIATION

At 1 April 2024

410,676

3,305

61,586

475,567

Charge for year

21,996

-

21,996

At 31 March 2025

432,672

3,305

61,586

497,563

NET BOOK VALUE

At 31 March 2025

601,899

-

601,899

At 31 March 2024

623,895

-

623,895

The land and buildings, which are stated at cost, represent the village hall in the Parish of Wales. No valuation of this has been carried out. However, as this is a public building, the market value on an existing use basis may be lower than cost. No adjustment has been made to reflect this.

The buildings were part funded by a grant from the Wales Parish Council who hold a debenture over all of the fixed assets of the village hall.

10.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.25

31.3.24

£

Trade debtors

805

-

11.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.25

31.3.24

£

Trade creditors

310

-

Other creditors

-

25

310

25

12.	SECURED DEBTS

The bank loans are secured on the Village Hall land and buildings.

13.	MOVEMENT IN FUNDS

Net

movement

At 1.4.24

in funds

At 31.3.25

£

Unrestricted funds

General fund

68,861

(8,074

)

60,787

Restricted funds

Village Hall

628,668

(21,997

)

606,671

Equipment

(4,773

)

-

(4,773

)

623,895

(21,997

)

601,898

TOTAL FUNDS

692,756

(30,071

)

662,685

Net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

62,782

(70,856

)

(8,074

)

Restricted funds

Village Hall

-

(21,997

)

(21,997

)

TOTAL FUNDS

62,782

(92,853

)

(30,071

)

Comparatives for movement in funds

Net

movement

At 1.4.23

in funds

At 31.3.24

£

Unrestricted funds

General fund

76,410

(7,549

)

68,861

Restricted funds

Village Hall

650,665

(21,997

)

628,668

Equipment

(4,773

)

-

(4,773

)

645,892

(21,997

)

623,895

TOTAL FUNDS

722,302

(29,546

)

692,756

Comparative net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

60,280

(67,829

)

(7,549

)

Restricted funds

Village Hall

-

(21,997

)

(21,997

)

TOTAL FUNDS

60,280

(89,826

)

(29,546

)

A current year 12 months and prior year 12 months combined position is as follows:

Net

movement

At 1.4.23

in funds

At 31.3.25

£

Unrestricted funds

General fund

76,410

(15,623

)

60,787

Restricted funds

Village Hall

650,665

(43,994

)

606,671

Equipment

(4,773

)

-

(4,773

)

645,892

(43,994

)

601,898

TOTAL FUNDS

722,302

(59,617

)

662,685

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming

Resources

Movement

resources

expended

in funds

£

Unrestricted funds

General fund

123,062

(138,685

)

(15,623

)

Restricted funds

Village Hall

-

(43,994

)

(43,994

)

TOTAL FUNDS

123,062

(182,679

)

(59,617

)

14.	RELATED PARTY DISCLOSURES

The charitable company has taken advantage of exemption, under the terms of Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', not to disclose related party transactions with wholly owned subsidiaries within the group.